The Best Task Management Software for 2024

a project manager using task management software on desktop|Airtable Task Management Software|Basecamp Task Management Software|GanttPRO Task Management Software|Hitask Task Management Software|HubSpot Task Management Software|MeisterTask Task Management Software|Todoist Task Management Software|Trello Task Management Software|Zoho Projects Task Management Software

Top 10 Task Management Software

Why use SafetyCulture?

SafetyCulture is a free task management software that allows users to convert their daily processes into digital workflows, share and retain knowledge, shape overall operations for the better, conduct inspections, flag issues, and resolve problems together. It also offers a drag-and-drop template builder to set up task checklists and templates in minutes, add logic to help teams complete inspection tasks faster, and assign follow-ups to get the job done.


  • Create and assign tasks or actions to team members using logic-based project workflows. Set urgency and priority levels to ensure these tasks get completed on time.
  • Schedule tasks and activities within task or project checklists and templates to effectively manage and simplify them.
  • Use the Analytics dashboard to access and benchmark your teams’ task completion rate, common issues found in accomplishing tasks, and continuous improvement opportunities.
  • Generate progress reports in various formats, including PDF, CSV, or Word. This helps you improve task-tracking efforts and manage bottlenecks in the process.
  • Constantly communicate with your teams and help them stay on top of project and task updates using Heads Up.

Why use MeisterTask?

MeisterTask is a simple task management software that has a simple and intuitive user interface, secure data protection, and a range of features to help teams manage their tasks more efficiently. It also offers integrations with other popular tools, allowing teams to work with the tools they need in one place.


  • Kanban Boards
  • Time Tracking
  • Task Assignees & Watchers

Why use HubSpot?

This task management software offers a comprehensive suite of tools for marketing, sales, customer service, and operations, all in one platform. This makes it easy to manage tasks, keep track of progress, and collaborate with team members. Additionally, the platform offers free and premium plans for its other tools.


  • Activity Dashboard
  • Team Assignments
  • Collaboration Tools

Why use Zoho Projects?

Zoho Projects is a straightforward tool for task management because it enhances productivity by helping users effectively track key milestones, set dependencies, and accomplish tasks. It also provides a centralized, accessible location to manage project activities, view tasks in various styles, and send email reminders.


  • Gantt Charts
  • Task Timers, Duration, and Reminders
  • Subtasks

Why use Basecamp?

Basecamp is designed to reduce complexity and make task management more enjoyable. It makes it easy for everyone in every role to track task progress, improve team alignment, and enhance coordination. Those on the Personal plan can add up to 3 projects, making task management simple and effective.


  • To-dos
  • Scheduling
  • Cloud File Support

Why use Hitask?

Offering a wide range of features, Hitask is one of the go-to task management apps that helps you organize and categorize tasks, track time spent on tasks, assign tasks to team members, and more. It also offers mobile apps, email tasks, notifications, and other functionalities for improved collaboration and task control.


  • Milestone Tracking
  • Project Planning and Scheduling
  • Document Storage

Why use Todoist?

Todoist offers features and resources to help you stay organized and productive. It has templates to let you quickly create tasks and supports integrations with other tools like Jira and Google Calendar. It also has a Getting Started Guide, Help Center, Productivity Methods + Quiz, and a blog with productivity advice.


  • Priority Levels
  • Task Delegation and Notifications
  • Personalized Task Views

Why use Airtable?

Airtable can be used by small to large teams to manage tasks and projects, unite data and workflows, create different views of information, and sync real-time data anytime, anywhere. With its free plan, Airtable is a viable option as a free task management software for small business owners.


  • Automations
  • Interface Designer
  • Reporting

Why use Trello?

As a free project and task management software, Trello allows users to create project boards that can be broken down into lists and task statuses. Users can then add unlimited cards or tasks to projects tailored to their needs. With its flexible features, teams and individuals can improve task visibility and get more done.


  • Assignees and Due Dates
  • Unlimited Activity Logs
  • Custom Board Views

Why use GanttPRO?

Empowering teams to save more time in task planning and management, GanttPRO is a powerful task management software with features for building Gantt charts to visualize tasks and activities against their timelines or schedules. The platform’s ready-made template also allows you to easily start your projects professionally.


  • Bulk Changes
  • Custom Columns
  • Visual Progress Tracking

What is Task Management Software?

Task management software is a digital tool that allows individuals and teams to create, organize, track, and manage task lists, as well as assign them to team members, set deadlines, and track their progress. It’s designed to help users stay on top of their workloads and ensure that tasks are completed on time.


Task management software solutions may have varying strengths and core functionalities, but at their core, basic features must help individuals and organizations achieve their task management goals more efficiently.

In general, using task management software presents the following benefits and more:

  • Improved reporting
  • Better team collaboration
  • Functional flexibility
  • Easier task prioritization
  • Centralized task management
  • Efficient task workflows and visibility
  • Streamlined task delegation
  • Unparalleled productivity


Top task management software must have these functionalities:

  • Task Planning and Creation
  • Task Assignment and Scheduling
  • Task and Time Tracking
  • Collaboration
  • Integrations
  • Project Resource Management and Sharing
  • Reporting
  • Calendar
  • Prioritization

Choosing the Best Task Management Software

To help you choose the best task management app for your organization, here’s a quick overview of our best 10 using this table for the comparison of free version availability, pricing of paid plans, and mobile app capability:

Task Management Software Free Version Paid Plan Mobile App
SafetyCulture Yes $19/month/10 users Yes
MeisterTask Yes $4.19/user/month* Yes
HubSpot Yes $890/month Yes
Zoho Projects Yes $5/user/month Yes
Basecamp Yes** $15/user/month Yes
Hitask Yes $5/user/month Yes
Todoist Yes $4/user/month Yes
Airtable Yes $10/seat/month* Yes
Trello Yes $5/user/month* Yes
GanttPRO Yes $7.99/user/month* Yes

* billed annually
** available for teachers and students

Patricia Guevara
Article by

Patricia Guevara

SafetyCulture Content Specialist
Patricia Guevara is a content writer and researcher for SafetyCulture. With her extensive content writing and copywriting experience, she creates high-quality content across a variety of relevant topics. She aims to promote workplace safety, operational excellence, and continuous improvement in her articles. She is passionate about communicating how technology can be used to streamline work processes, empowering companies to realize their business goals.