Top 7 Fuel Management System of 2024

employee using a fuel management system on their laptop

Why use SafetyCulture?

An award-winning cloud-based and mobile-first platform, SafetyCulture offers the best fuel management software solutions to help you better manage your fuel consumption. With its accurate telematics readings, companies can track and monitor fuel-related processes precisely, in real-time, and on the go. The tools are highly scalable, versatile, and easily integrated with any system and application, making this software solution suitable for any organizational size across industries. Best of all, field workers can input data even in remote locations, enhancing accessibility compared to paper based processes. With SafetyCulture, organizations can also optimize fleet management, increase cost savings, and support sustainability efforts with these powerful features:


  • Enhance consistency and accuracy when logging fuel usage, tracking inventory, conducting vehicle maintenance, and environmental compliance checks by utilizing standardized checklists from the Public Library.
  • Track fuel consumption and minimize fuel usage with the help of GPS sensors that help optimize routes.
  • Facilitate prompt resolution of fuel-related incidents (e.g., spills, discrepancy in logs, thefts) by assigning tasks beforehand and following up on their progress.
  • Gain actionable insights to identify areas of improvement by reporting every process and using its built-in analytics for continuous assessment.
  • Improve visibility into the operations by seamlessly integrating with the existing system and other third-party solutions like GeoTab and Caterpillar (VisionLink).

Why use eTrucks?

Serving the transportation and logistics industry for over a decade, this cloud-based fleet operations management software has garnered positive reviews from its clients. Aside from eTrucks’ numerous modules, from asset tracking to dispatch with routing, their fleet fuel management system helps in real-time fuel consumption monitoring and IFTA compliance reporting.


  • Automated Fuel Transactions
  • Driver Behavior Monitoring
  • Route Optimization

Why use FuelForce?

Developed by Multiforce Systems, FuelForce has been providing cloud-based software, on-premise solutions, and hardware devices to a diverse clientele, from Fortune 500 commercial fleets to military agencies. Their fleet fuel management software is one of the most innovative, utilizing RFID technology and biometric authentication for access control.


  • Real-time Fuel Tracking
  • Automated Fuel Dispensing
  • Inventory Management

Why use Motive?

One of the most comprehensive fleet management solutions in the market today, Motive by Motive Energy Telematics offers fuel management software that can help companies monitor consumption, optimize routes for cost savings, and report generation for compliance purposes. With numerous other features like vehicle tracking, maintenance scheduling, and driver behavior monitoring, this platform is a must-try.


  • Fuel Tracking and Reporting
  • Vehicle Tracking
  • Fuel Card Systems

Why use Collins Aerospace?

A subsidiary of Raytheon Technologies, Collins Aerospace offers a broad portfolio of aeronautics and defense technologies and caters primarily to aviation and military agencies. With decades of experience, their comprehensive fuel management system is a must-have for airlines, airports, and spacecraft.


  • Automated Fueling Processes
  • Fuel Quality Monitoring and Efficiency Analysis
  • Integration with Aviation Systems

Why use FuelerLinx?

Developed by MyFlightSolutions, FuelerLinx is another fuel management solution that caters primarily to the aviation industry. It is highly regarded for seamless integrations, robust reporting capabilities, and user-friendly interface. With this software, companies can optimize their fuel purchasing process, reduce consumption, and save time and resources.


  • Automated Fuel Ordering
  • Fuel Price Comparison
  • Real-time Inventory Tracking

Why use Fueltrax?

Designed specifically for the maritime industry, Fueltrax distinguishes itself through its advanced fuel monitoring features that offer real-time data on consumption and automated reporting. And because it has 99% system uptime, this platform is the preferred choice by fleets at sea and several major oil companies.


  • Real-time Fuel Consumption Monitoring
  • Tank Level Tracking
  • Fuel Theft Detection

What is a Fuel Management System?

Fuel management system is a digital tool designed to monitor, track, and optimize fuel usage. It collects and analyzes data on fuel consumption, inventory levels, refueling transactions, environmental impact, and other fuel-related metrics. The software is crucial in sectors where fuel is a significant operational expense, such as transportation, logistics, construction, agriculture, mining, and manufacturing.


Fuel is an essential commodity across industries. Petrol remains to be widely used in transport and logistics. It continues to power machinery and equipment in manufacturing. And it is still the number one choice for ore and overburden hauling in the mining sector. Since this is the case, utilizing a robust fuel management software system is an essential for the following reasons:

  • Increases Cost Savings – Numerous surveys reveal that companies continue to waste fuel through excessive speed, vehicle deterioration or damage, inefficient route planning, and theft, among others. With the continuously rising fuel costs, wastage could lead to losses and business failure. The software’s features help identify these causes, helping managers promptly deal with them appropriately.
  • Improves Productivity – Automation streamlines fuel-related processes, such as inventory management, refueling scheduling, and report generation. It saves time and effort for everyone involved, allowing them to focus on their responsibilities instead of getting buried in calculations and spreadsheets. With built-in analytics, managers gain insights into fuel-related issues such as fleet safety, vehicle breakdowns, and other operational disruptions.
  • Reduces Environmental Impact – Concerns about carbon emissions continue to mount, driving companies to minimize fuel consumption. Through continuous monitoring and efficient routing, organizations successfully lower their carbon footprint and demonstrate commitment to sustainable transport and logistics. The software also assists with various compliance tasks, reducing the risk of fines and penalties.

Moneygram Haas F1 Team has partnered with a top-rated software platform to power their racing operation. Aside from helping them manage their fuel consumption during practice runs and the actual tournament, they implemented the digital solution to simplify several other workflows, enabling them to build a well-oiled machine and driving them to success.

Key Features

While a few comprehensive fleet management systems include a feature that tracks and monitors fuel usage, some businesses do not need the other modules and prefer a stand-alone digital solution. When looking for that task-specific software, here are the essentials to take note of:

  • Digital Checklists for Fuel-Related Workflows
  • Fuel Consumption Tracking
  • Real-Time Monitoring
  • Refueling Management
  • Vendor Audit
  • Inventory Management
  • Predictive Analytics
  • Automated Alerts
  • Regulatory Compliance
  • Data Repository with User Authentication
  • Integrations (e.g., GPS tracking systems, telematics, fuel cards, etc.)
  • Mobile Accessibility with Offline Capabilities

Choosing the Right Fuel Management System

Fleet managers, operational supervisors, fuel procurement (finance) departments, and transport and logistics teams will benefit from any of the options described above. Before picking out one, take another look at the comparison table below:

Fuel Management System Free Version Paid Plan Mobile App
SafetyCulture Yes $24/user/month* Yes
eTrucks No $18/truck/month No
FuelForce No Contact for pricing Yes
Motive No Contact for pricing Yes
Collins Aerospace No Contact for pricing Yes
FuelerLinx No Register for pricing Yes
Fueltrax No Contact for pricing Yes

* billed annually

Eunice Arcilla Caburao
Article by
Eunice Arcilla Caburao
Eunice is a content contributor for SafetyCulture. A registered nurse, theater stage manager, Ultimate Frisbee athlete, and mother, Eunice has written a multitude of topics for over a decade now.