- Free Version: Available for teams of up to 10
- Pricing: Premium plan $24/seat/month (with free 30-day trial period)
- Platforms supported: Available on mobile app (iOS and Android) or a web-based software
Why Use SafetyCulture?
SafetyCulture offers a digital form making tool that can easily convert your existing paper forms to digital format. With this platform, you can utilize templated forms, or create templates from scratch and easily customize them to fit your business needs using our advanced drag-and-drop form builder. Get rid of paper storage and organization issues by completing forms and instantly generating reports within the app, both online and offline, on any device.
Features:
- Control who can access and edit your forms with customized access controls specific to individual users or teams.
- Allow for quick responses with QR codes to easily access forms when on the field, interacting with customers, or when conducting inspections on different equipment, spaces, and events.
- Save changes and answers in real-time and access forms anywhere with cloud storage.
- Export form templates and reports in different formats such as Web, PDF, Word, and Excel for easy sharing and collaboration across different teams and organizations.
- Integrate Business Intelligence tools such as Tableau, Power BI, and Excel Online into the platform to easily automate your workflow each time a form is completed.
Why Use Wufoo?
Wufoo by SurveyMonkey is a digital form maker that doesn’t need coding, it’s as simple as drag-and-dropping fields. This web application allows users to create forms that are inline with company branding by adding logo, colors, and other elements.
Features:
- Can work with files in ZIP folders
- Online payment management tools
- SmartCAPTCHA support
- Free Version: Yes
- Pricing: Starts at $16.25/month, billed annually
- Platforms supported: Available as a web-based software
Why Use Formsite?
Formsite is beneficial for users that know how to code using HTML. There are templates available, however in order for you to use them at their full capability, HTML coding is needed, an advantage that will allow users to fully customize the form and its appearance.
Features:
- Value calculation support
- Custom logos
- Partial response support
- Free Version: No
- Pricing: Starts at $21/month, billed annually
- Platforms supported: Available as a web-based software
Why Use Cognito Forms?
Cognito Forms is built for businesses looking for forms for different functions. This form builder can also collect payments and generate unique order codes, which business owners can benefit from.
Features:
- Industry and task-specific form templates
Data filtering options
Bulk action support
- Free Version: Yes
- Pricing: Starts at $19/month
- Platforms supported: Available as a web-based software
Why Use Fillout?
Fillout is an intuitive form builder for individual users and businesses alike. Its drag-and-drop interface lets you quickly create forms, surveys, and quizzes of all kinds from various fully customizable templates—whether single-page or conversational multipage forms.
Features:
- Stripe-enabled payment collection
- Google Calendar-integrated scheduling pages
- Built-in workflow automations
- Free Version: Yes
- Pricing: Paid plan starts at $15/month, billed annually
- Platforms supported: Available as a web-based software
Why Use Paperform?
Paperform is a highly customizable form builder. With an interface similar to document creator and management apps, this is recommended for users that are familiar with how to create documents but want to have form features to collect responses.
Features:
- Quick actions for easy question creation
- Email logic support
- Calculation-specific form templates
- Free Version: No
- Pricing: Starts at $24/month, billed annually (with a free 14-day trial period)
- Platforms supported: Available as a web-based software
Why Use HubSpot?
HubSpot is recommended for small businesses looking for a flexible form builder with little to no learning curve alongside other business management tools. The platform lets you create multiple form types, like pop-ups, dropdown banners, or traditional embedded forms, and customize them through an intuitive drag-and-drop interface.
Features:
- Automated email follow-ups
- Guiding tool for users filling up the form
- Integration with Hubspot’s other marketing tools
- Free Version: No
- Pricing: Custom pricing
- Platforms supported: Available on mobile app (iOS and Android) or a web-based software
What is a Form Builder?
A form builder (also called form app or form maker) is a software program designed to create, distribute, and complete digital forms. Managers, HR personnel, and other workers from a variety of roles can use form builders to create and implement internal, external, and operational work forms on a digital platform instead of using paper printouts.
Benefits of Using a Form Builder
There are multiple ways that forms can be used as surveys, questionnaires, quizzes, and checklists. A form builder is used to create digital forms that users can fill out locally using a gadget such as a tablet at the front desk or off-site while online at the comfort of their own homes. This method of using a form builder is an efficient way to send out, collect, and analyze data which reduces paperwork, shortens wait times, and streamlines processes.
Other benefits of using a form maker include the following:
- Eliminates the need to physically store and organize paper forms: Online form builders eliminates the need for physical storage and the risk of paper deterioration with cloud storage that allows you to keep the data of your completed forms safe and accessible only to selected personnel. Some form makers have the filter feature that helps you organize your collected data by time, location, department, employees, templates, and more so you can easily find the information you need in seconds.
- Speeds up the data compilation and analysis process: Most online form builders can compile your completed forms automatically. Here, you can easily retrieve all responses and see a snapshot of your business’ performance by viewing the results from every completed form of a certain template.
- Improves the customization of digital forms: Online form builders offer features that make it easier for brands to customize their forms as they see fit. Not only can online forms have different colors and fonts, but some can also support logo changes and banners to match a company’s branding.
Key Features
The ideal form builder app should have the following features:
- Mobile and tablet accessibility
- Offline support
- Data analysis tools
- Easy-to-access links and QR codes for sharing
- Collaborative tools
- Smart logic fields
- Integrations with different business tools and assets
- Various templates for different uses and industries
- Automated responses
- Access controls
How to Choose the Best Form Builder
Different form builder software and applications cater to different user requirements. To help, we compiled the best form builders for easy reference and comparison. Choose the best one based on your needs and concerns based on the table below:
| Form Builder | Free Version | Paid Plan | Mobile App |
| SafetyCulture | Yes | $24/seat/month* | Yes |
| Wufoo | Yes | $16.25/month* | No |
| Formsite | No | $21/month* | No |
| Cognito Forms | Yes | $19/month | No |
| Fillout | Yes | $15/month* | No |
| Paperform | No | $24/month* | No |
| Hubspot | No | Custom pricing | Yes |
* billed annually
Jona Tarlengco