Published 11 Apr 2023
Asset inventory software is a tool utilized by companies to record, track, and maintain the performance and quality of fixed assets and intangible assets. Also called asset inventory management software, personnel responsible for asset inventory management can also use it to verify company assets' lifecycle and records.
Free version: Available for teams of up to 10
Pricing: Premium plan $19/month (with free 30-day trial period)
Platforms supported: Available on mobile app (iOS and Android) or a web-based software
Why Use SafetyCulture?
SafetyCulture is an asset management software that businesses can use to efficiently track and maintain the lifecycle of their assets. This app also enables you to easily determine the existence of an asset while ensuring top functionality throughout its usable life. With SafetyCulture, you can take advantage of free assets inventory templates to take account of assets and conduct preventive maintenance for asset longevity.
Why Use GoCodes?
GoCodes is an easy-to-use asset and inventory tracking software that enables businesses to manage and maintain their existing assets. This cloud-based solution uses scanner apps, GPS tracking, and rugged labels for a successful asset management implementation. GoCodes is ideal for small and midsize companies.
Free version: Not available
Pricing: The Standard plan starts at $500/annually (with a 15-day free trial)
Platforms supported: iOS, Android, Windows, & Web
Why Use Maxpanda?
Maxpanda is a highly-customizable software that offers integrated solutions for asset management, inventory management, and preventive maintenance. It allows businesses to track their assets in real-time and improves their internal communication with the use of push notifications. With Maxpanda, you can simplify your daily workflow by setting priority to critical tasks.
Pricing: Starter plan starts at $118/month (billed annually, with a 7-day free trial)
Why Use NetFacilities?
NetFacilities is a cloud-based solution that equips businesses with the ability to maintain their assets and facilities efficiently. With an easy-to-use and intuitive interface, you can utilize NetFacilties to streamline your asset management and prevent costly mistakes that could negatively impact your daily operations.
Pricing: Standard plan starts at $45/month, Premium plan starts at 75/month
Why Use Freshservice?
Freshservice is a unified digital platform that simplifies the way businesses track their on-premise and cloud infrastructure. With scalable and no-code implementation, Freshservice allows you to easily eliminate repetitive tasks with powerful automation. This software is best for small- to medium-sized businesses.
Pricing: Starter plan starts at $19/month (billed annually, with a 21-day free trial)
Platforms supported: iOS, Android, & Web
Why Use Asset Inventory?
Asset Infinity is an easily-customizable asset management software that empowers businesses to efficiently manage their assets and maintenance activities. This cloud-based platform utilizes systems such as QR codes, barcodes, and RFID tags to effectively keep track of fixed assets. Asset Infinity also keeps all the recorded data in one centralized location.
Pricing: Standard plan starts at $130/month (with a 14-day free trial)
Why Use InvGate?
InvGate Assets is an IT Asset Management System (ITAM) that specifically focuses on businesses’ IT assets such as software, hardware, licenses, and device allocation. InvGate enables businesses to remotely track and gain a quick overview of IT assets’ lifecycle—from procurement, to maintenance, and up to disposal.
Pricing: Available upon request (with a 30-day free trial)
Why Use AssetCloud?
AssetCloud is an asset management system that offers scalable solutions to easily manage and monitor the valuable assets of your business. Utilize barcode scanners, printers, and labels to easily track infrastructures. AssetCloud also allows you to assign responsibilities to employees, customers, or third-party service providers using the check-in/check-out feature.
Pricing: Complete plan starts at $995/annually (with a 15-day free trial)
Why Use Sage Fixed Assets?
Sage Fixed Assets is an asset inventory tracking system that helps businesses increase their efficiency in asset management. This intuitive and comprehensive platform offers four flexible modules that allow users to monitor their fixed assets throughout their usable life. Reduce operational costs and start increasing your bottom line with the use of Sage Fixed Assets.
Pricing: Available upon request
Platforms supported: Windows & Web
Why Use Asset Essentials?
Asset Essentials is a user-friendly asset management platform that empowers businesses to effectively keep track of and maintain their valuable assets. Reduce unnecessary costs by proactively predicting equipment failures, and maximize asset health by performing preventive and corrective maintenance work orders. With Asset Essentials, you can improve team productivity and make smarter operating decisions.
Asset management and inventory management are two separate business processes that can cohesively work together to achieve an accurate, efficient, and cost-effective method of maintaining an organization’s fixed and intangible assets. Although other capabilities could vary depending on the specific needs of a business, an asset inventory software should ideally have the following features:
Asset inventory can become overwhelming and more challenging if not managed properly over time. Here are some of the common challenges in asset inventory management and their corresponding solutions:
Company assets that are kept for 12 months or more need long-term monitoring and tracking which means documentation and records on the value and performance of assets need to be maintained over long periods of time.
Solution: An asset inventory management software with secure digital storage in the cloud saves businesses time and resources for efficient recordkeeping of company assets. Virtual storage means no need to spend on maintaining physical storage for long-term recordkeeping.
Company assets need periodic preventive maintenance checks in order to determine issues and proactively keep assets at their peak performance. When assets are not at their optimum, operations may suffer unscheduled disruptions.
Solution: Scheduling of maintenance checks will help avoid missing opportunities to catch preventable issues that could lead to disruptions in operations. Automated notifications will make sure that the right people are aware when tasks are due and if they’re not yet completed.
Insufficient asset information and description will make asset inventory and tracking challenging. Poorly describing an asset can waste time and effort, not to mention resources, in asset inventory management.
Solution: Using a free and readily available asset inventory template, or any of the asset inventory templates, that can be used with asset inventory software like SafetyCulture, can help guide personnel in capturing the right asset information and prevent confusion in asset inventory. Take photos of assets and/or scan barcodes for easy data capture and verification.
Below are pre-existing templates you might find useful:
Jaydee Reyes is a content writer and researcher for SafetyCulture. Her six-year experience in the field of data research and media monitoring adds expertise and quality to her work. She is also a champion of leveraging technology to promote a culture of safety in workplaces around the world. As a content specialist, she aims to help companies adapt to digital changes through interesting and informational articles.