Template

Vehicle Search Form

by Matt Cantrell, from the Community

10+

Use this Vehicle Search form to standardize gatehouse security checks for inbound and outbound vehicles. Capture vehicle make, model, state, and plate, verify driver identity and category, record cargo or unauthorized items, log time of notification and who was notified. Add notes and digital signatures from driver and staff to create an auditable record that strengthens site security, compliance, and incident response across warehouses and logistics hubs.

With SafetyCulture you can

Digitize any process, procedure or policy

Eliminate mistakes made by paper-based processes

Create and share professional reports instantly

Confirm accountability and compliance with a digital log

With SafetyCulture you can

Digitize any process, procedure or policy

Eliminate mistakes made by paper-based processes

Create and share professional reports instantly

Confirm accountability and compliance with a digital log

About author

Community

This community page makes available free workplace checklists and templates created by other users within the SafetyCulture community. SafetyCulture has re-published this content and where possible, has credited the original author. SafetyCulture has not verified the accuracy, reliability or suitability of any community content. You agree that your use of any of this content is in accordance with SafetyCulture’s Terms and Conditions.

Template
Vehicle Inspection Report Form
Use this Vehicle Inspection Report Form to capture key details during vehicle collection or inspection, including job number, driver and customer names, date and time, location, visibility conditions, vehicle make and model, registration number, and whether video evidence was taken. The form includes areas for driver and customer signatures and a notice for cases when the customer is not present. Ideal for fleet operations, dealerships, rentals, and logistics teams to standardize inspections and maintain safety and accountability.
by Nilpa Shah, from the Community
Downloads: 10+
Get
Template
Vehicle Damage Report Form
Use this Vehicle Damage Report form to record all details after an incident involving a company or fleet vehicle. Capture driver and vehicle identifiers, time, location, weather, damage description, and cause. Add photos, sketches, and notes, and document other parties involved and witness statements. Collect digital signatures from the driver and fleet manager to complete the report and streamline insurance claims and internal incident investigations.
by OSWIN BLEASE, from the Community
Downloads: 0
Get
Template
Vehicle Damage Report
This Vehicle Damage Report template helps fleets document incidents quickly and accurately. Capture driver and vehicle identifiers (license, VIN, rego, make and model), time, location, weather, and cause of damage. Add detailed incident descriptions, sketches, and unlimited photo evidence of vehicles and surroundings. Record other parties’ information, degree of damage, and witness statements. Complete acknowledgments with digital signatures from the driver and fleet manager to create a compliant record that supports insurance claims and internal safety reporting.
by T Chami, from the Community
Downloads: 0
Get
Template
Vehicle Inspection Form for Driver Change TBS
Use this Vehicle Inspection Form when handing a vehicle to a new driver. Capture driver details, registration, odometer and fuel photos, assess exterior panels, tyres, wheels, interior cleanliness, and note any damage or faults. Include handover approvals and both driver signatures to document condition and ensure fleet safety and accountability.
by Alex Coslovich, from the Community
Downloads: 0
Get

Vehicle Inspection Report Form

Use this Vehicle Inspection Report Form to capture key details during vehicle collection or inspection, including job number, driver and customer names, date and time, location, visibility conditions, vehicle make and model, registration number, and whether video evidence was taken. The form includes areas for driver and customer signatures and a notice for cases when the customer is not present. Ideal for fleet operations, dealerships, rentals, and logistics teams to standardize inspections and maintain safety and accountability.

by Nilpa Shah, from the Community

10+

Get

Template

Vehicle Damage Report Form

Use this Vehicle Damage Report form to record all details after an incident involving a company or fleet vehicle. Capture driver and vehicle identifiers, time, location, weather, damage description, and cause. Add photos, sketches, and notes, and document other parties involved and witness statements. Collect digital signatures from the driver and fleet manager to complete the report and streamline insurance claims and internal incident investigations.

by OSWIN BLEASE, from the Community

Get

Template

Vehicle Damage Report

This Vehicle Damage Report template helps fleets document incidents quickly and accurately. Capture driver and vehicle identifiers (license, VIN, rego, make and model), time, location, weather, and cause of damage. Add detailed incident descriptions, sketches, and unlimited photo evidence of vehicles and surroundings. Record other parties’ information, degree of damage, and witness statements. Complete acknowledgments with digital signatures from the driver and fleet manager to create a compliant record that supports insurance claims and internal safety reporting.

by T Chami, from the Community

Get

Template

Vehicle Inspection Form for Driver Change TBS

Use this Vehicle Inspection Form when handing a vehicle to a new driver. Capture driver details, registration, odometer and fuel photos, assess exterior panels, tyres, wheels, interior cleanliness, and note any damage or faults. Include handover approvals and both driver signatures to document condition and ensure fleet safety and accountability.

by Alex Coslovich, from the Community

Get

Vehicle Search Form

About author

You might also like

Vehicle Inspection Report Form

Vehicle Damage Report Form

Vehicle Damage Report

Vehicle Inspection Form for Driver Change TBS

You might also like

Vehicle Inspection Report Form

Vehicle Damage Report Form

Vehicle Damage Report

Vehicle Inspection Form for Driver Change TBS