Template

Transport Incident Report Template

by mal anthony, from the Community

This transport-focused incident report template helps fleet and logistics teams document non-insurance vehicle incidents quickly and consistently. Record incident date and time, driver name, vehicle registration and fleet number, location, narrative of events, involvement of other vehicles, and known third-party details. Add photos of damage, collect driver and transport representative signatures, and create a comprehensive record for internal review and corrective action. Use it to standardize reporting, support safety investigations, and improve compliance and response workflows across your operations.

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Digitize any process, procedure or policy

Eliminate mistakes made by paper-based processes

Create and share professional reports instantly

Confirm accountability and compliance with a digital log

With SafetyCulture you can

Digitize any process, procedure or policy

Eliminate mistakes made by paper-based processes

Create and share professional reports instantly

Confirm accountability and compliance with a digital log

About author

Community

This community page makes available free workplace checklists and templates created by other users within the SafetyCulture community. SafetyCulture has re-published this content and where possible, has credited the original author. SafetyCulture has not verified the accuracy, reliability or suitability of any community content. You agree that your use of any of this content is in accordance with SafetyCulture’s Terms and Conditions.

Template
Vehicle Damage Report Form
Use this Vehicle Damage Report form to record all details after an incident involving a company or fleet vehicle. Capture driver and vehicle identifiers, time, location, weather, damage description, and cause. Add photos, sketches, and notes, and document other parties involved and witness statements. Collect digital signatures from the driver and fleet manager to complete the report and streamline insurance claims and internal incident investigations.
by OSWIN BLEASE, from the Community
Downloads: 0
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Template
Vehicle Accident Report Form
Use this vehicle accident report form to document key details immediately after a collision. Log driver and customer information, date, time, location, weather, road and traffic conditions, witness statements, and other party and insurance details. Record injuries, police involvement, and a full description of the incident with noted vehicle damages. Capture photos, mark damage locations, and collect driver and customer signatures to support claims and internal investigations. Ideal for fleet operators, logistics teams, and any organization managing vehicles.
by Nilpa Shah, from the Community
Downloads: 30+
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Template
Accident Details Form
This accident details form helps transport and fleet teams record essential information after a vehicle incident. Capture accident date, time, and location, vehicle plate and odometer, and detailed damage across body panels, glass, tyres, rims, airbags, and roof. Log driver details, license and ID, mobile number, and note possible driver faults and incident descriptions. Record injuries or fatalities, number of vehicles and parties involved, pedestrian or fixed object involvement, and other party plate and contact details. Include police reporting status, traffic area, and case number, plus photos and driver signatures. Designed for consistent fleet safety and compliance documentation.
by Ibrahim Lule Kawuki, from the Community
Downloads: 0
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Template
Vehicle Damage Report
This Vehicle Damage Report template helps fleets document incidents quickly and accurately. Capture driver and vehicle identifiers (license, VIN, rego, make and model), time, location, weather, and cause of damage. Add detailed incident descriptions, sketches, and unlimited photo evidence of vehicles and surroundings. Record other parties’ information, degree of damage, and witness statements. Complete acknowledgments with digital signatures from the driver and fleet manager to create a compliant record that supports insurance claims and internal safety reporting.
by T Chami, from the Community
Downloads: 0
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Transport Incident Report Template

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