Template

Vehicle Accident Report Form

by Nilpa Shah, from the Community

30+

Use this vehicle accident report form to document key details immediately after a collision. Log driver and customer information, date, time, location, weather, road and traffic conditions, witness statements, and other party and insurance details. Record injuries, police involvement, and a full description of the incident with noted vehicle damages. Capture photos, mark damage locations, and collect driver and customer signatures to support claims and internal investigations. Ideal for fleet operators, logistics teams, and any organization managing vehicles.

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Confirm accountability and compliance with a digital log

With SafetyCulture you can

Digitize any process, procedure or policy

Eliminate mistakes made by paper-based processes

Create and share professional reports instantly

Confirm accountability and compliance with a digital log

About author

Community

This community page makes available free workplace checklists and templates created by other users within the SafetyCulture community. SafetyCulture has re-published this content and where possible, has credited the original author. SafetyCulture has not verified the accuracy, reliability or suitability of any community content. You agree that your use of any of this content is in accordance with SafetyCulture’s Terms and Conditions.

Template
Vehicle Damage Report Form
Use this Vehicle Damage Report form to record all details after an incident involving a company or fleet vehicle. Capture driver and vehicle identifiers, time, location, weather, damage description, and cause. Add photos, sketches, and notes, and document other parties involved and witness statements. Collect digital signatures from the driver and fleet manager to complete the report and streamline insurance claims and internal incident investigations.
by OSWIN BLEASE, from the Community
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Template
TKL Motor Vehicle Accident Report Form
This comprehensive Motor Vehicle Accident Report Form helps teams document incidents for insurance, compliance, and safety follow-up. Capture driver and licence details; time, location, road and weather conditions; dashcam or CCTV availability; accident narrative and diagram. Record policy holder and vehicle information, damage, roadworthiness, and photos. Log third-party vehicle, driver, owner, and insurance details. Document injuries with names and specifics, witness contacts, and police attendance with references. Include driver statements, declarations, and signatures. Interviewer section captures role, date, phone, and email for traceability. Ideal for fleet, transport, and field operations.
by Jeff Pratt, from the Community
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Template
Vehicle Accident Procedure and Reporting
This vehicle accident procedure and reporting template guides drivers through what to do after a road incident. Capture driver and third-party details, vehicle registration, insurer information, injuries, police and witness details, and scene conditions. Attach photos, videos, sketches, and statements to document damage and the road layout. Log weather, speed, and road conditions, plus ambulance and hospital actions. Use it to notify supervisors, support insurance claims, and standardize fleet accident reporting across your organization.
by Steve Reynolds, from the Community
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Template
Accident Details Form
This accident details form helps transport and fleet teams record essential information after a vehicle incident. Capture accident date, time, and location, vehicle plate and odometer, and detailed damage across body panels, glass, tyres, rims, airbags, and roof. Log driver details, license and ID, mobile number, and note possible driver faults and incident descriptions. Record injuries or fatalities, number of vehicles and parties involved, pedestrian or fixed object involvement, and other party plate and contact details. Include police reporting status, traffic area, and case number, plus photos and driver signatures. Designed for consistent fleet safety and compliance documentation.
by Ibrahim Lule Kawuki, from the Community
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Vehicle Accident Report Form

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Vehicle Damage Report Form

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Vehicle Damage Report Form

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