Template

Vehicle Incident Report Template

by Woodrow Collett, from the Community

30+

Use this vehicle incident report template to document motor vehicle accidents involving employees or company vehicles. Capture date, location, driver license details and issuing state, insurance information, license plate, vehicle make model year and color, photos of insurance cards and vehicle damage, passenger names and counts, injuries, whether an ambulance was called, and the hospital destination. Record ownership and purpose of vehicle use and witness names and phone numbers. Includes guidance to share contact and insurance details only and not admit liability, directing claims to the insurer.

With SafetyCulture you can

Digitize any process, procedure or policy

Eliminate mistakes made by paper-based processes

Create and share professional reports instantly

Confirm accountability and compliance with a digital log

With SafetyCulture you can

Digitize any process, procedure or policy

Eliminate mistakes made by paper-based processes

Create and share professional reports instantly

Confirm accountability and compliance with a digital log

About author

Community

This community page makes available free workplace checklists and templates created by other users within the SafetyCulture community. SafetyCulture has re-published this content and where possible, has credited the original author. SafetyCulture has not verified the accuracy, reliability or suitability of any community content. You agree that your use of any of this content is in accordance with SafetyCulture’s Terms and Conditions.

Template
Vehicle Damage Report Form
Use this Vehicle Damage Report form to record all details after an incident involving a company or fleet vehicle. Capture driver and vehicle identifiers, time, location, weather, damage description, and cause. Add photos, sketches, and notes, and document other parties involved and witness statements. Collect digital signatures from the driver and fleet manager to complete the report and streamline insurance claims and internal incident investigations.
by OSWIN BLEASE, from the Community
Downloads: 0
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Template
Vehicle Damage Report
This Vehicle Damage Report template helps fleets document incidents quickly and accurately. Capture driver and vehicle identifiers (license, VIN, rego, make and model), time, location, weather, and cause of damage. Add detailed incident descriptions, sketches, and unlimited photo evidence of vehicles and surroundings. Record other parties’ information, degree of damage, and witness statements. Complete acknowledgments with digital signatures from the driver and fleet manager to create a compliant record that supports insurance claims and internal safety reporting.
by T Chami, from the Community
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Template
Company Vehicle Accident Form
This vehicle accident form helps employees report incidents involving company vehicles. Capture essential details such as date, time, location, third-party information, vehicle registration, make and model, insurance provider and policy number if known. Record a clear narrative of what happened, note road conditions and safety hazards, and attach multiple photos showing close-up damage and wider context. Include driver and witness details, and guidance to avoid admitting liability and to contact emergency services if anyone is injured. Designed to support fleet management, insurance reporting, and compliance workflows.
by Adam Bramwell, from the Community
Downloads: 10+
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Template
Vehicle Accident Report
This Vehicle Accident Report template helps teams thoroughly document motor vehicle incidents. Capture driver and vehicle details, exact location, weather and road conditions, speed and direction of travel, and suspected root causes such as distraction, mechanical issues, or other vehicles. Record damage, injuries, photos, collision diagrams, and towing status. Add passenger profiles, investigator notes, and recommendations to support insurance claims and corrective actions.
by Vance Schuening, from the Community
Downloads: 0
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Vehicle Incident Report Template

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