Template

Vehicle Inspection Form for Driver Change TBS

by Alex Coslovich, from the Community

Use this Vehicle Inspection Form when handing a vehicle to a new driver. Capture driver details, registration, odometer and fuel photos, assess exterior panels, tyres, wheels, interior cleanliness, and note any damage or faults. Include handover approvals and both driver signatures to document condition and ensure fleet safety and accountability.

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Confirm accountability and compliance with a digital log

With SafetyCulture you can

Digitize any process, procedure or policy

Eliminate mistakes made by paper-based processes

Create and share professional reports instantly

Confirm accountability and compliance with a digital log

About author

Community

This community page makes available free workplace checklists and templates created by other users within the SafetyCulture community. SafetyCulture has re-published this content and where possible, has credited the original author. SafetyCulture has not verified the accuracy, reliability or suitability of any community content. You agree that your use of any of this content is in accordance with SafetyCulture’s Terms and Conditions.

Template
Vehicle Handover Form
Use this vehicle handover form to manage a change of assigned driver and ensure a clear, auditable transfer. Capture driver details and approvals, vehicle registration, mileage with photo, and fuel level with photo. Complete a condition report covering front, driver side, passenger side, and rear, plus tyre and wheel condition for all wheels. Check interior cleanliness, note any faults or warning lights, and add supporting photos. Obtain signatures from the handing-over and receiving drivers, and note any other attendees to finalize a compliant handover.
by Lee Margetson, from the Community
Downloads: 10+
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Template
Vehicle Condition Form Template
Use this vehicle condition form to inspect and document a car, van or truck when checking in or out. Record registration, chassis, make and model, odometer, and note exterior body and glass damage with photos. Verify wheels, trims, spare and accessories, count keys, and check dashboard, seats, mats, manuals and warning lights. Capture auditor and driver signatures to complete a clear handover audit.
by Matthew Bentham, from the Community
Downloads: 30+
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Template
Driver Vehicle Inspection Checklist
This driver vehicle inspection checklist helps drivers and fleet managers perform consistent periodic vehicle checks. Record plate number and document exterior and interior condition, note any damage, verify tire condition, check for warning or service lights, and capture the odometer reading with photos while the vehicle is running. Use signatures to confirm completion and accountability. Ideal for daily or weekly inspections to improve safety, reduce downtime, and maintain regulatory compliance across your fleet.
by Donald Arthur, from the Community
Downloads: 0
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Template
Vehicle Sign In and Out Audit Form
This Vehicle Sign In and Out Audit Form helps teams control vehicle handovers and returns. Record the driver name, date, registration, fuel level, odometer reading, dashboard warnings, oil life, and any body or interior damage. Check tyres and required safety equipment such as jacks, wheel braces, and spare wheels. Capture driver and supervisor signatures for accountability and improve compliance and fleet safety across daily operations.
by craig coates, from the Community
Downloads: 0
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Vehicle Handover Form

Use this vehicle handover form to manage a change of assigned driver and ensure a clear, auditable transfer. Capture driver details and approvals, vehicle registration, mileage with photo, and fuel level with photo. Complete a condition report covering front, driver side, passenger side, and rear, plus tyre and wheel condition for all wheels. Check interior cleanliness, note any faults or warning lights, and add supporting photos. Obtain signatures from the handing-over and receiving drivers, and note any other attendees to finalize a compliant handover.

by Lee Margetson, from the Community

10+

Get

Template

Vehicle Condition Form Template

Use this vehicle condition form to inspect and document a car, van or truck when checking in or out. Record registration, chassis, make and model, odometer, and note exterior body and glass damage with photos. Verify wheels, trims, spare and accessories, count keys, and check dashboard, seats, mats, manuals and warning lights. Capture auditor and driver signatures to complete a clear handover audit.

by Matthew Bentham, from the Community

30+

Get

Template

Driver Vehicle Inspection Checklist

This driver vehicle inspection checklist helps drivers and fleet managers perform consistent periodic vehicle checks. Record plate number and document exterior and interior condition, note any damage, verify tire condition, check for warning or service lights, and capture the odometer reading with photos while the vehicle is running. Use signatures to confirm completion and accountability. Ideal for daily or weekly inspections to improve safety, reduce downtime, and maintain regulatory compliance across your fleet.

by Donald Arthur, from the Community

Get

Template

Vehicle Sign In and Out Audit Form

This Vehicle Sign In and Out Audit Form helps teams control vehicle handovers and returns. Record the driver name, date, registration, fuel level, odometer reading, dashboard warnings, oil life, and any body or interior damage. Check tyres and required safety equipment such as jacks, wheel braces, and spare wheels. Capture driver and supervisor signatures for accountability and improve compliance and fleet safety across daily operations.

by craig coates, from the Community

Get

Vehicle Inspection Form for Driver Change TBS

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