Template

Vehicle Handover Checklist

by David Collisson, from the Community

10+

This vehicle handover checklist helps fleet teams and dealerships document a complete, compliant transfer. Capture registration and mileage, note warning lights, record fuel or battery charge level, and confirm accessories including SD card, SatNav, locking wheel nut, charge cables, spare wheel or compressor, floor mats, and cleanliness. Add comprehensive photos of the dashboard, interior, exterior, wheels, and load area. Record damage, key counts, and complete sign off with agent and representative names, signatures, and date and time.

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Confirm accountability and compliance with a digital log

With SafetyCulture you can

Digitize any process, procedure or policy

Eliminate mistakes made by paper-based processes

Create and share professional reports instantly

Confirm accountability and compliance with a digital log

About author

Community

This community page makes available free workplace checklists and templates created by other users within the SafetyCulture community. SafetyCulture has re-published this content and where possible, has credited the original author. SafetyCulture has not verified the accuracy, reliability or suitability of any community content. You agree that your use of any of this content is in accordance with SafetyCulture’s Terms and Conditions.

Template
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Use this vehicle condition form to inspect and document a car, van or truck when checking in or out. Record registration, chassis, make and model, odometer, and note exterior body and glass damage with photos. Verify wheels, trims, spare and accessories, count keys, and check dashboard, seats, mats, manuals and warning lights. Capture auditor and driver signatures to complete a clear handover audit.
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Use this SCCWA vehicle inspection and handover checklist to document condition and readiness when returning or issuing fleet vehicles. Capture registration, driver, and odometer details, then complete exterior and interior checks including lights, tires, mirrors, decals, cleanliness, and dashboard indicators. Verify safety gear and essentials such as the first aid kit, fuel card, fuel level, horn, locks, seat belts, brakes, clutch and gearshift, reverse alarm, and spare wheel. Attach comprehensive photos of the vehicle’s exterior and interior, record defects and comments, and confirm required items like the TFM Driver’s Guide. Finish with signatures to validate the handover and maintain fleet compliance and audit trails.
by Eva Menzel, from the Community
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Vehicle Handover Form
Use this vehicle handover form to manage a change of assigned driver and ensure a clear, auditable transfer. Capture driver details and approvals, vehicle registration, mileage with photo, and fuel level with photo. Complete a condition report covering front, driver side, passenger side, and rear, plus tyre and wheel condition for all wheels. Check interior cleanliness, note any faults or warning lights, and add supporting photos. Obtain signatures from the handing-over and receiving drivers, and note any other attendees to finalize a compliant handover.
by Lee Margetson, from the Community
Downloads: 10+
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Wilsons Car Collection and Delivery Report
This car collection and delivery report template helps transport and logistics teams document vehicle handovers end-to-end. Capture vehicle make, model, registration or chassis number; collection and delivery addresses; condition and cleanliness; weather; documents such as V5 log book, book pack, service pack; fuel or charge status; interior checks including carpets, locking wheel nut, SD card, parcel shelf, spare key, and charge cables; exterior condition and tyre checks; mileage; photo evidence including damage; notes; and required signatures from driver, collection, and delivery. Use it to standardize processes, minimize disputes, and keep a verifiable record.
by Michael Mcdonald, from the Community
Downloads: 0
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Vehicle Handover Checklist

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