Template

Vehicle Condition Form Template

by Matthew Bentham, from the Community

30+

Use this vehicle condition form to inspect and document a car, van or truck when checking in or out. Record registration, chassis, make and model, odometer, and note exterior body and glass damage with photos. Verify wheels, trims, spare and accessories, count keys, and check dashboard, seats, mats, manuals and warning lights. Capture auditor and driver signatures to complete a clear handover audit.

With SafetyCulture you can

Digitize any process, procedure or policy

Eliminate mistakes made by paper-based processes

Create and share professional reports instantly

Confirm accountability and compliance with a digital log

With SafetyCulture you can

Digitize any process, procedure or policy

Eliminate mistakes made by paper-based processes

Create and share professional reports instantly

Confirm accountability and compliance with a digital log

About author

Community

This community page makes available free workplace checklists and templates created by other users within the SafetyCulture community. SafetyCulture has re-published this content and where possible, has credited the original author. SafetyCulture has not verified the accuracy, reliability or suitability of any community content. You agree that your use of any of this content is in accordance with SafetyCulture’s Terms and Conditions.

Template
Vehicle Inspection Form for Driver Change TBS
Use this Vehicle Inspection Form when handing a vehicle to a new driver. Capture driver details, registration, odometer and fuel photos, assess exterior panels, tyres, wheels, interior cleanliness, and note any damage or faults. Include handover approvals and both driver signatures to document condition and ensure fleet safety and accountability.
by Alex Coslovich, from the Community
Downloads: 0
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Template
Vehicle Handover Form
Use this vehicle handover form to manage a change of assigned driver and ensure a clear, auditable transfer. Capture driver details and approvals, vehicle registration, mileage with photo, and fuel level with photo. Complete a condition report covering front, driver side, passenger side, and rear, plus tyre and wheel condition for all wheels. Check interior cleanliness, note any faults or warning lights, and add supporting photos. Obtain signatures from the handing-over and receiving drivers, and note any other attendees to finalize a compliant handover.
by Lee Margetson, from the Community
Downloads: 10+
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Template
Vehicle Sign In and Out Audit Form
This Vehicle Sign In and Out Audit Form helps teams control vehicle handovers and returns. Record the driver name, date, registration, fuel level, odometer reading, dashboard warnings, oil life, and any body or interior damage. Check tyres and required safety equipment such as jacks, wheel braces, and spare wheels. Capture driver and supervisor signatures for accountability and improve compliance and fleet safety across daily operations.
by craig coates, from the Community
Downloads: 0
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Template
Vehicle Handover Checklist
This vehicle handover checklist helps fleet teams and dealerships document a complete, compliant transfer. Capture registration and mileage, note warning lights, record fuel or battery charge level, and confirm accessories including SD card, SatNav, locking wheel nut, charge cables, spare wheel or compressor, floor mats, and cleanliness. Add comprehensive photos of the dashboard, interior, exterior, wheels, and load area. Record damage, key counts, and complete sign off with agent and representative names, signatures, and date and time.
by David Collisson, from the Community
Downloads: 10+
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Vehicle Inspection Form for Driver Change TBS

Use this Vehicle Inspection Form when handing a vehicle to a new driver. Capture driver details, registration, odometer and fuel photos, assess exterior panels, tyres, wheels, interior cleanliness, and note any damage or faults. Include handover approvals and both driver signatures to document condition and ensure fleet safety and accountability.

by Alex Coslovich, from the Community

Get

Template

Vehicle Handover Form

Use this vehicle handover form to manage a change of assigned driver and ensure a clear, auditable transfer. Capture driver details and approvals, vehicle registration, mileage with photo, and fuel level with photo. Complete a condition report covering front, driver side, passenger side, and rear, plus tyre and wheel condition for all wheels. Check interior cleanliness, note any faults or warning lights, and add supporting photos. Obtain signatures from the handing-over and receiving drivers, and note any other attendees to finalize a compliant handover.

by Lee Margetson, from the Community

10+

Get

Template

Vehicle Sign In and Out Audit Form

This Vehicle Sign In and Out Audit Form helps teams control vehicle handovers and returns. Record the driver name, date, registration, fuel level, odometer reading, dashboard warnings, oil life, and any body or interior damage. Check tyres and required safety equipment such as jacks, wheel braces, and spare wheels. Capture driver and supervisor signatures for accountability and improve compliance and fleet safety across daily operations.

by craig coates, from the Community

Get

Template

Vehicle Handover Checklist

This vehicle handover checklist helps fleet teams and dealerships document a complete, compliant transfer. Capture registration and mileage, note warning lights, record fuel or battery charge level, and confirm accessories including SD card, SatNav, locking wheel nut, charge cables, spare wheel or compressor, floor mats, and cleanliness. Add comprehensive photos of the dashboard, interior, exterior, wheels, and load area. Record damage, key counts, and complete sign off with agent and representative names, signatures, and date and time.

by David Collisson, from the Community

10+

Get

Vehicle Condition Form Template

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Vehicle Inspection Form for Driver Change TBS

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