Template

Vehicle Inspection Report Form with Photos

by Nilpa Shah, from the Community

20+

This Vehicle Inspection Report Form helps drivers and inspectors document the condition of a vehicle at pickup or handover. Capture make model registration and note damage with clear descriptions while attaching photo evidence. Collect driver and customer signatures to acknowledge the recorded condition. Ideal for fleet operations dealerships rentals and transport providers to standardize checks improve accountability and support safety and compliance.

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Confirm accountability and compliance with a digital log

With SafetyCulture you can

Digitize any process, procedure or policy

Eliminate mistakes made by paper-based processes

Create and share professional reports instantly

Confirm accountability and compliance with a digital log

About author

Community

This community page makes available free workplace checklists and templates created by other users within the SafetyCulture community. SafetyCulture has re-published this content and where possible, has credited the original author. SafetyCulture has not verified the accuracy, reliability or suitability of any community content. You agree that your use of any of this content is in accordance with SafetyCulture’s Terms and Conditions.

Template
Vehicle Inspection Report Form
Use this Vehicle Inspection Report Form to capture key details during vehicle collection or inspection, including job number, driver and customer names, date and time, location, visibility conditions, vehicle make and model, registration number, and whether video evidence was taken. The form includes areas for driver and customer signatures and a notice for cases when the customer is not present. Ideal for fleet operations, dealerships, rentals, and logistics teams to standardize inspections and maintain safety and accountability.
by Nilpa Shah, from the Community
Downloads: 10+
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Template
Driver Vehicle Inspection Checklist
This driver vehicle inspection checklist helps drivers and fleet managers perform consistent periodic vehicle checks. Record plate number and document exterior and interior condition, note any damage, verify tire condition, check for warning or service lights, and capture the odometer reading with photos while the vehicle is running. Use signatures to confirm completion and accountability. Ideal for daily or weekly inspections to improve safety, reduce downtime, and maintain regulatory compliance across your fleet.
by Donald Arthur, from the Community
Downloads: 0
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Template
Vehicle Handover Assessment Audit Checklist
This Vehicle Handover Assessment Audit checklist helps teams standardize pre- and post-handover inspections across a fleet. Capture site, date, driver details, vehicle type and plate, then assess cleanliness, mileage, fuel level, and overall vehicle condition. Verify critical items including engine oil, coolant, tire condition, indicators, headlights (full and dim), and brakes. Record any issues not listed, document notes, and obtain driver name and signature. Close the process with security key handover confirmation to ensure clear custody transfer. Ideal for transport and logistics operations, fleet management, rentals, and dealerships aiming to improve consistency, accountability, and safety.
by dennis wakaba, from the Community
Downloads: 0
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Template
Customer Vehicle Condition Report V2.0
Use this customer vehicle condition report to assess and document the state of a vehicle at handover or return. Capture a 360 video, note major damage, record windscreen chips or cracks, check interior stains and trim condition, and confirm floor mat cleanliness. Verify vehicle registration status via the DOT website and identify who completed the inspection. Ideal for dealerships, rental operators, and fleet managers to standardize inspections, reduce disputes, and maintain accurate records.
by Liam Daniels, from the Community
Downloads: 0
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Vehicle Inspection Report Form

Use this Vehicle Inspection Report Form to capture key details during vehicle collection or inspection, including job number, driver and customer names, date and time, location, visibility conditions, vehicle make and model, registration number, and whether video evidence was taken. The form includes areas for driver and customer signatures and a notice for cases when the customer is not present. Ideal for fleet operations, dealerships, rentals, and logistics teams to standardize inspections and maintain safety and accountability.

by Nilpa Shah, from the Community

10+

Get

Template

Driver Vehicle Inspection Checklist

This driver vehicle inspection checklist helps drivers and fleet managers perform consistent periodic vehicle checks. Record plate number and document exterior and interior condition, note any damage, verify tire condition, check for warning or service lights, and capture the odometer reading with photos while the vehicle is running. Use signatures to confirm completion and accountability. Ideal for daily or weekly inspections to improve safety, reduce downtime, and maintain regulatory compliance across your fleet.

by Donald Arthur, from the Community

Get

Template

Vehicle Handover Assessment Audit Checklist

This Vehicle Handover Assessment Audit checklist helps teams standardize pre- and post-handover inspections across a fleet. Capture site, date, driver details, vehicle type and plate, then assess cleanliness, mileage, fuel level, and overall vehicle condition. Verify critical items including engine oil, coolant, tire condition, indicators, headlights (full and dim), and brakes. Record any issues not listed, document notes, and obtain driver name and signature. Close the process with security key handover confirmation to ensure clear custody transfer. Ideal for transport and logistics operations, fleet management, rentals, and dealerships aiming to improve consistency, accountability, and safety.

by dennis wakaba, from the Community

Get

Template

Customer Vehicle Condition Report V2.0

Use this customer vehicle condition report to assess and document the state of a vehicle at handover or return. Capture a 360 video, note major damage, record windscreen chips or cracks, check interior stains and trim condition, and confirm floor mat cleanliness. Verify vehicle registration status via the DOT website and identify who completed the inspection. Ideal for dealerships, rental operators, and fleet managers to standardize inspections, reduce disputes, and maintain accurate records.

by Liam Daniels, from the Community

Get

Vehicle Inspection Report Form with Photos

About author

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