Template

Customer Vehicle Condition Report V2.0

by Liam Daniels, from the Community

Use this customer vehicle condition report to assess and document the state of a vehicle at handover or return. Capture a 360 video, note major damage, record windscreen chips or cracks, check interior stains and trim condition, and confirm floor mat cleanliness. Verify vehicle registration status via the DOT website and identify who completed the inspection. Ideal for dealerships, rental operators, and fleet managers to standardize inspections, reduce disputes, and maintain accurate records.

With SafetyCulture you can

Digitize any process, procedure or policy

Eliminate mistakes made by paper-based processes

Create and share professional reports instantly

Confirm accountability and compliance with a digital log

With SafetyCulture you can

Digitize any process, procedure or policy

Eliminate mistakes made by paper-based processes

Create and share professional reports instantly

Confirm accountability and compliance with a digital log

About author

Community

This community page makes available free workplace checklists and templates created by other users within the SafetyCulture community. SafetyCulture has re-published this content and where possible, has credited the original author. SafetyCulture has not verified the accuracy, reliability or suitability of any community content. You agree that your use of any of this content is in accordance with SafetyCulture’s Terms and Conditions.

Template
Vehicle Inspection Report Form with Photos
This Vehicle Inspection Report Form helps drivers and inspectors document the condition of a vehicle at pickup or handover. Capture make model registration and note damage with clear descriptions while attaching photo evidence. Collect driver and customer signatures to acknowledge the recorded condition. Ideal for fleet operations dealerships rentals and transport providers to standardize checks improve accountability and support safety and compliance.
by Nilpa Shah, from the Community
Downloads: 20+
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Template
Vehicle Inspection Report Form
Use this Vehicle Inspection Report Form to capture key details during vehicle collection or inspection, including job number, driver and customer names, date and time, location, visibility conditions, vehicle make and model, registration number, and whether video evidence was taken. The form includes areas for driver and customer signatures and a notice for cases when the customer is not present. Ideal for fleet operations, dealerships, rentals, and logistics teams to standardize inspections and maintain safety and accountability.
by Nilpa Shah, from the Community
Downloads: 10+
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Template
SPC Vehicle Change Over/ Return Form
This document serves as a standardized template for conducting thorough vehicle inspections during changeover or return processes. The form includes essential fields for recording vehicle details, documenting both exterior and interior damage with photo evidence, checking fitted accessories like roof racks and tow bars, verifying the presence of essential equipment, and assessing the vehicle's general condition. It enables systematic documentation of vehicle status, including cleanliness, tire condition, service history, and fuel card return. The template helps maintain accurate records of vehicle condition and ensures all necessary checks are completed during the handover process. Designed for fleet managers, vehicle inspectors, and administrative staff, this form streamlines the vehicle inspection and documentation process while maintaining comprehensive records for future reference.
by Caroline Jarvis, from the Community
Downloads: 40+
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Template
Vehicle Condition Receipt Template
Use this Vehicle Condition Receipt template to capture the condition of a vehicle at handover or return. Record when it was received, who received it, who it’s assigned to, and any actions taken. Include sign-off with a signature block to confirm completion and accountability. Ideal for fleet, rental, and logistics teams to standardize intake and return checks, document damages, and maintain accurate records for compliance and operational efficiency.
by Dylan Daugherty, from the Community
Downloads: 0
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Vehicle Inspection Report Form with Photos

This Vehicle Inspection Report Form helps drivers and inspectors document the condition of a vehicle at pickup or handover. Capture make model registration and note damage with clear descriptions while attaching photo evidence. Collect driver and customer signatures to acknowledge the recorded condition. Ideal for fleet operations dealerships rentals and transport providers to standardize checks improve accountability and support safety and compliance.

by Nilpa Shah, from the Community

20+

Get

Template

Vehicle Inspection Report Form

Use this Vehicle Inspection Report Form to capture key details during vehicle collection or inspection, including job number, driver and customer names, date and time, location, visibility conditions, vehicle make and model, registration number, and whether video evidence was taken. The form includes areas for driver and customer signatures and a notice for cases when the customer is not present. Ideal for fleet operations, dealerships, rentals, and logistics teams to standardize inspections and maintain safety and accountability.

by Nilpa Shah, from the Community

10+

Get

Template

SPC Vehicle Change Over/ Return Form

This document serves as a standardized template for conducting thorough vehicle inspections during changeover or return processes. The form includes essential fields for recording vehicle details, documenting both exterior and interior damage with photo evidence, checking fitted accessories like roof racks and tow bars, verifying the presence of essential equipment, and assessing the vehicle's general condition. It enables systematic documentation of vehicle status, including cleanliness, tire condition, service history, and fuel card return. The template helps maintain accurate records of vehicle condition and ensures all necessary checks are completed during the handover process. Designed for fleet managers, vehicle inspectors, and administrative staff, this form streamlines the vehicle inspection and documentation process while maintaining comprehensive records for future reference.

by Caroline Jarvis, from the Community

40+

Get

Template

Vehicle Condition Receipt Template

Use this Vehicle Condition Receipt template to capture the condition of a vehicle at handover or return. Record when it was received, who received it, who it’s assigned to, and any actions taken. Include sign-off with a signature block to confirm completion and accountability. Ideal for fleet, rental, and logistics teams to standardize intake and return checks, document damages, and maintain accurate records for compliance and operational efficiency.

by Dylan Daugherty, from the Community

Get

Customer Vehicle Condition Report V2.0

About author

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Vehicle Inspection Report Form with Photos

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SPC Vehicle Change Over/ Return Form

Vehicle Condition Receipt Template

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Vehicle Inspection Report Form with Photos

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