Template

Vehicle Condition Receipt Template

by Dylan Daugherty, from the Community

Use this Vehicle Condition Receipt template to capture the condition of a vehicle at handover or return. Record when it was received, who received it, who it’s assigned to, and any actions taken. Include sign-off with a signature block to confirm completion and accountability. Ideal for fleet, rental, and logistics teams to standardize intake and return checks, document damages, and maintain accurate records for compliance and operational efficiency.

With SafetyCulture you can

Digitize any process, procedure or policy

Eliminate mistakes made by paper-based processes

Create and share professional reports instantly

Confirm accountability and compliance with a digital log

With SafetyCulture you can

Digitize any process, procedure or policy

Eliminate mistakes made by paper-based processes

Create and share professional reports instantly

Confirm accountability and compliance with a digital log

About author

Community

This community page makes available free workplace checklists and templates created by other users within the SafetyCulture community. SafetyCulture has re-published this content and where possible, has credited the original author. SafetyCulture has not verified the accuracy, reliability or suitability of any community content. You agree that your use of any of this content is in accordance with SafetyCulture’s Terms and Conditions.

Template
Customer Vehicle Condition Report V2.0
Use this customer vehicle condition report to assess and document the state of a vehicle at handover or return. Capture a 360 video, note major damage, record windscreen chips or cracks, check interior stains and trim condition, and confirm floor mat cleanliness. Verify vehicle registration status via the DOT website and identify who completed the inspection. Ideal for dealerships, rental operators, and fleet managers to standardize inspections, reduce disputes, and maintain accurate records.
by Liam Daniels, from the Community
Downloads: 0
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Template
SPC Vehicle Change Over/ Return Form
This document serves as a standardized template for conducting thorough vehicle inspections during changeover or return processes. The form includes essential fields for recording vehicle details, documenting both exterior and interior damage with photo evidence, checking fitted accessories like roof racks and tow bars, verifying the presence of essential equipment, and assessing the vehicle's general condition. It enables systematic documentation of vehicle status, including cleanliness, tire condition, service history, and fuel card return. The template helps maintain accurate records of vehicle condition and ensures all necessary checks are completed during the handover process. Designed for fleet managers, vehicle inspectors, and administrative staff, this form streamlines the vehicle inspection and documentation process while maintaining comprehensive records for future reference.
by Caroline Jarvis, from the Community
Downloads: 40+
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Template
Vehicle Audit Report
Streamline fleet safety and compliance with this Vehicle Audit Report template. Capture key details such as vehicle registration, odometer readings, fuel level, and next service due, then assess critical safety items. Use it to document defects, photos, and corrective actions, and to record who conducted the inspection, when, and where. Ideal for transport and logistics teams standardizing routine vehicle checks across sites.
by Dave Beardmore, from the Community
Downloads: 0
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Template
Daily Vehicle Check Template
This vehicle check template helps drivers and supervisors complete a quick, consistent inspection of fleet vehicles. Record essential details such as driver name, site, date and time, and selected vehicle. Assess interior and exterior cleanliness, capture photo evidence of the vehicle’s condition, and take an overall vehicle photo. Finish with a digital signature to confirm the check. Ideal for daily pre-start inspections, rental returns, and routine fleet safety compliance across transport and logistics operations.
by Nathan Appleby, from the Community
Downloads: 10+
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Customer Vehicle Condition Report V2.0

Use this customer vehicle condition report to assess and document the state of a vehicle at handover or return. Capture a 360 video, note major damage, record windscreen chips or cracks, check interior stains and trim condition, and confirm floor mat cleanliness. Verify vehicle registration status via the DOT website and identify who completed the inspection. Ideal for dealerships, rental operators, and fleet managers to standardize inspections, reduce disputes, and maintain accurate records.

by Liam Daniels, from the Community

Get

Template

SPC Vehicle Change Over/ Return Form

This document serves as a standardized template for conducting thorough vehicle inspections during changeover or return processes. The form includes essential fields for recording vehicle details, documenting both exterior and interior damage with photo evidence, checking fitted accessories like roof racks and tow bars, verifying the presence of essential equipment, and assessing the vehicle's general condition. It enables systematic documentation of vehicle status, including cleanliness, tire condition, service history, and fuel card return. The template helps maintain accurate records of vehicle condition and ensures all necessary checks are completed during the handover process. Designed for fleet managers, vehicle inspectors, and administrative staff, this form streamlines the vehicle inspection and documentation process while maintaining comprehensive records for future reference.

by Caroline Jarvis, from the Community

40+

Get

Template

Vehicle Audit Report

Streamline fleet safety and compliance with this Vehicle Audit Report template. Capture key details such as vehicle registration, odometer readings, fuel level, and next service due, then assess critical safety items. Use it to document defects, photos, and corrective actions, and to record who conducted the inspection, when, and where. Ideal for transport and logistics teams standardizing routine vehicle checks across sites.

by Dave Beardmore, from the Community

Get

Template

Daily Vehicle Check Template

This vehicle check template helps drivers and supervisors complete a quick, consistent inspection of fleet vehicles. Record essential details such as driver name, site, date and time, and selected vehicle. Assess interior and exterior cleanliness, capture photo evidence of the vehicle’s condition, and take an overall vehicle photo. Finish with a digital signature to confirm the check. Ideal for daily pre-start inspections, rental returns, and routine fleet safety compliance across transport and logistics operations.

by Nathan Appleby, from the Community

10+

Get

Vehicle Condition Receipt Template

About author

You might also like

Customer Vehicle Condition Report V2.0

SPC Vehicle Change Over/ Return Form

Vehicle Audit Report

Daily Vehicle Check Template

You might also like

Customer Vehicle Condition Report V2.0

SPC Vehicle Change Over/ Return Form

Vehicle Audit Report

Daily Vehicle Check Template