Template

Site Visit Report Template Version 3.6

by Lizzy Oconnell, from the Community

This site visit report template version 3.6 supports comprehensive property inspections. It guides assessments of building exteriors and grounds, internal areas, doors and fire doors, cleaning standards, and mechanical and electrical equipment including lifts, smoke vents, fire alarms, emergency lighting, booster pumps, and CCTV. Inspectors can verify signage, safety equipment, and compartmentation, check bike and bin stores, review car park and ventilation, and capture meter readings for electricity and water. Use it to document defects, record observations, and assign follow up actions, ensuring building safety, compliance, and maintenance quality.

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With SafetyCulture you can

Digitize any process, procedure or policy

Eliminate mistakes made by paper-based processes

Create and share professional reports instantly

Confirm accountability and compliance with a digital log

About author

Community

This community page makes available free workplace checklists and templates created by other users within the SafetyCulture community. SafetyCulture has re-published this content and where possible, has credited the original author. SafetyCulture has not verified the accuracy, reliability or suitability of any community content. You agree that your use of any of this content is in accordance with SafetyCulture’s Terms and Conditions.

Template
Site Visit Report for Block Management
This site visit report template supports managing agents in inspecting residential blocks. It covers external grounds, car parks, signage, windows, bin and bike stores, paving, roofs and guttering; internal common areas including entry systems, cleanliness, flooring, lighting, stair treads and handrails; lifts and motor rooms; service cupboards and plant rooms; meter readings for electricity, water and gas; evidence of EICR; comprehensive fire safety checks including alarms, extinguishers, doors, dry risers, sprinklers, emergency lights and smoke vents; and mechanical and electrical equipment such as CCTV, boilers, pumps, ventilation and gates. Use it to record issues and ensure compliance.
by Bruce Gander, from the Community
Downloads: 10+
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Template
Site Visit Report for Residential Estates
Use this structured site visit report template to document the condition of residential estates and apartment blocks. Capture details on grounds, car parks, bin stores, drainage, and signage. Assess block exteriors and interiors including windows, lighting, flooring, handrails, and entrances. Verify fire doors and fire safety notices, service cupboards, and compartmentation. Review mechanical and electrical equipment including aerial and satellite systems, CCTV, door entry systems, lifts, lightning conductors, gates or barriers, and solar panels. Log routine emergency lighting tests and record electricity meter readings. Add observations, photos, and actions to support follow up and compliance.
by Dean Connor, from the Community
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Template
Draft Residential Site Visit Report
Use this draft site visit report template to document inspections of residential developments and communal areas. Record project details, date, and inspector, then assess external items, development appearance, internal communal areas, and safety compliance. Sections cover roofing, drainage, paving, bin and bike stores, car parks, cladding and balconies, fire safety checks including doors, signage, emergency lighting, alarms, sprinklers, and smoke vents, plus mechanical and electrical equipment such as lifts, pumps, ventilation, CCTV, and entry systems. Capture photos, note defects, assign actions, and log utility meter readings. Conclude with additional issues and inspector signature.
by Emma Peach, from the Community
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Template
Residential Development Inspection Report
This residential development inspection template guides property and facilities managers through a comprehensive site visit. Record client and site details, dates, and locations; review development appearance including grounds, car parks, bin and bike stores, and signage. Capture estate meter readings for electricity, water, and gas. Inspect external items such as drains, lighting, paving, fences, refuse, and abandoned vehicles. Verify booster pumps, tanks, CCTV, and mechanical gates. For each block, assess internal common areas, cleanliness, windows, post boxes, decorations, handrails, stair treads, lighting, fire doors, service cupboards, and flooring. Check external decoration, roofs, guttering, and balconies. Confirm required signage for fire safety and services. Review mechanical and electrical equipment including emergency lighting, aerial and satellite systems, door entry systems, and smoke or fire alarms. Log additional issues and capture the inspector signature.
by Katy Williams, from the Community
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Site Visit Report Template Version 3.6

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You might also like

Site Visit Report for Block Management

Site Visit Report for Residential Estates

Draft Residential Site Visit Report

Residential Development Inspection Report

You might also like

Site Visit Report for Block Management

Site Visit Report for Residential Estates

Draft Residential Site Visit Report

Residential Development Inspection Report