Template

Draft Residential Site Visit Report

by Emma Peach, from the Community

Use this draft site visit report template to document inspections of residential developments and communal areas. Record project details, date, and inspector, then assess external items, development appearance, internal communal areas, and safety compliance. Sections cover roofing, drainage, paving, bin and bike stores, car parks, cladding and balconies, fire safety checks including doors, signage, emergency lighting, alarms, sprinklers, and smoke vents, plus mechanical and electrical equipment such as lifts, pumps, ventilation, CCTV, and entry systems. Capture photos, note defects, assign actions, and log utility meter readings. Conclude with additional issues and inspector signature.

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Eliminate mistakes made by paper-based processes

Create and share professional reports instantly

Confirm accountability and compliance with a digital log

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This community page makes available free workplace checklists and templates created by other users within the SafetyCulture community. SafetyCulture has re-published this content and where possible, has credited the original author. SafetyCulture has not verified the accuracy, reliability or suitability of any community content. You agree that your use of any of this content is in accordance with SafetyCulture’s Terms and Conditions.

Template
Residential Site Visit Report Template
Use this residential site visit report template to document the condition of a managed block during routine inspections. Capture development appearance, signage and notices, utility meter readings, and checks on mechanical and electrical systems such as boilers, pumps, ventilation, CCTV, lifts, and alarms. Record external and internal issues including lighting, doors, stairwells, fire doors, and housekeeping. Note faults, required actions, and observations, and finish with photos and inspector signature for a complete audit trail.
by Susan Jordan, from the Community
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Template
Residential Development Inspection Report
This residential development inspection template guides property and facilities managers through a comprehensive site visit. Record client and site details, dates, and locations; review development appearance including grounds, car parks, bin and bike stores, and signage. Capture estate meter readings for electricity, water, and gas. Inspect external items such as drains, lighting, paving, fences, refuse, and abandoned vehicles. Verify booster pumps, tanks, CCTV, and mechanical gates. For each block, assess internal common areas, cleanliness, windows, post boxes, decorations, handrails, stair treads, lighting, fire doors, service cupboards, and flooring. Check external decoration, roofs, guttering, and balconies. Confirm required signage for fire safety and services. Review mechanical and electrical equipment including emergency lighting, aerial and satellite systems, door entry systems, and smoke or fire alarms. Log additional issues and capture the inspector signature.
by Katy Williams, from the Community
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Site Visit Report for Block Management
This site visit report template supports managing agents in inspecting residential blocks. It covers external grounds, car parks, signage, windows, bin and bike stores, paving, roofs and guttering; internal common areas including entry systems, cleanliness, flooring, lighting, stair treads and handrails; lifts and motor rooms; service cupboards and plant rooms; meter readings for electricity, water and gas; evidence of EICR; comprehensive fire safety checks including alarms, extinguishers, doors, dry risers, sprinklers, emergency lights and smoke vents; and mechanical and electrical equipment such as CCTV, boilers, pumps, ventilation and gates. Use it to record issues and ensure compliance.
by Bruce Gander, from the Community
Downloads: 10+
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Template
Site Visit Report for Property Managers
This free Site Visit Report checklist helps property and facilities managers assess residential and mixed-use blocks. It covers external building checks such as signage, drains, guttering, lighting, roofs, balconies, leaks, satellite dishes, and window condition. Grounds checks include cleanliness, pathways, fences, signage, car parks, ventilation, bin and bike stores. Internal items address signage, lighting, damage, decoration, stair treads, handrails, communal clutter, notice boards, and insurance certificates. Mechanical and electrical sections include entry systems, lightning conductors, mechanical gates, foul pumps, aerial and satellite, air conditioning, boilers, risers, emergency lights, fire extinguishers, lifts, smoke vents, detectors, sprinklers, alarms, booster pumps and tanks, CCTV, and man safe systems. Includes meter readings, other issues, and inspector signature.
by Gary Siddle, from the Community
Downloads: 20+
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Draft Residential Site Visit Report

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Residential Site Visit Report Template

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Residential Site Visit Report Template

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