Template

Property Inspection Form

by Daniel Cecconello, from the Community

50+

Use this Property Inspection Form to evaluate the condition of buildings and grounds. Assess external elements such as car parks, fences, gates, signage, trees, gardens, stormwater, roofing, gutters, window framing, paint, doors, waste areas, exterior lighting, and yards. Review internal areas including reception, walls, ceilings, doors, windows, floor cleaning and condition, carpets, laundry, kitchen, children and staff bathrooms, storage, lighting, electrical issues, staff rooms and offices, HVAC, and furniture. Capture findings, rate conditions, set priorities, and support maintenance planning for property and facility teams.

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With SafetyCulture you can

Digitize any process, procedure or policy

Eliminate mistakes made by paper-based processes

Create and share professional reports instantly

Confirm accountability and compliance with a digital log

About author

Community

This community page makes available free workplace checklists and templates created by other users within the SafetyCulture community. SafetyCulture has re-published this content and where possible, has credited the original author. SafetyCulture has not verified the accuracy, reliability or suitability of any community content. You agree that your use of any of this content is in accordance with SafetyCulture’s Terms and Conditions.

Template
Property Condition and Maintenance Report
This comprehensive property condition and maintenance report template helps teams baseline the current state of a property, identify defects, and plan preventive and remedial work. It covers external elements such as roofing, gutters, walls, windows, doors, decks, balustrades, and lighting; internal rooms from entry to bedrooms, bathrooms, kitchen, and living areas; and grounds including gates, driveways, fencing, lawns, gardens, and sheds. It also inventories plant and safety assets like smoke alarms, RCDs, fire equipment, HVAC, hot water systems, solar, pools, and pumps to support ongoing upkeep and compliance.
by Benn Cadd, from the Community
Downloads: 10+
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Template
Site Inspection Checklist
This Site Inspection Checklist helps property and facilities teams assess internal and external communal areas for safety, condition, and compliance. Review signage and notices, doors, windows, locks, lighting, floors, walls, and ceilings. Verify fire safety measures including alarms, detectors, smoke vents, dry risers, and evacuation notices. Capture site specific items such as lifts, pools, gyms, meeting rooms, offices, and visitor areas. Inspect external elements such as walls, roofing, guttering, fencing, pathways, car parks, gardens, and drain covers, and check for graffiti, vermin, and hazards. Evaluate bin and bike stores for cleanliness, security, and condition. Record general checks on gates, CCTV, water and electric readings, abandoned vehicles, outdoor taps and legionella, ponds and pump stations. Document findings, note required quotes, assign actions, and maintain a clear audit trail.
by Craig Sutton, from the Community
Downloads: 20+
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Template
Building Condition Report Template
Assess the physical condition of buildings with a structured building condition report template. Inspect exterior elements like roofs, gutters, eaves, facades, paint, walls, windows, doors, gates, fences, stairs, ramps and porches. Survey interiors including walls, ceilings, doors, flooring, windows and paint. Organize inspections by zones and locations, capture photo evidence, note issues, and assign corrective actions. Customize the checklist to suit different facilities and export professional reports to share with stakeholders. Ideal for facility managers, property teams and inspectors overseeing campuses, car parks and mixed use buildings.
by Andrew Moar, from the Community
Downloads: 0
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Template
Periodic Property Inspection
Use this periodic property inspection checklist to evaluate overall property condition across key areas. Inspect systems such as breaker box, HVAC, and water heater; review exterior elements including roof, gutters, landscaping, fences, doors, patios, and lighting. Check interior entries, living areas, dining, kitchen (appliances, counters, plumbing), laundry, halls, bathrooms, bedrooms, den, garage, and attic insulation. Record pet-related issues and note turn recommendations like roof, windows, paint, flooring, lighting, HVAC, water heater, and appliance replacements.
by Cindy Price, from the Community
Downloads: 0
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Property Inspection Form

About author

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Property Condition and Maintenance Report

Site Inspection Checklist

Building Condition Report Template

Periodic Property Inspection

You might also like

Property Condition and Maintenance Report

Site Inspection Checklist

Building Condition Report Template

Periodic Property Inspection