Template

Maintenance Request Form

by Lara Meyer, from the Community

10+

Use this Maintenance Request Form to standardize how maintenance issues are reported and resolved across your sites. The template helps requesters log priority, date, requester details, and location, attach photos and describe the issue, specify the nature of work required and the tradesperson needed, and route the request for approval. Supervisors can assign the job, record completion details, and sign off for closure, creating clear accountability and a complete audit trail.

With SafetyCulture you can

Digitize any process, procedure or policy

Eliminate mistakes made by paper-based processes

Create and share professional reports instantly

Confirm accountability and compliance with a digital log

With SafetyCulture you can

Digitize any process, procedure or policy

Eliminate mistakes made by paper-based processes

Create and share professional reports instantly

Confirm accountability and compliance with a digital log

About author

Community

This community page makes available free workplace checklists and templates created by other users within the SafetyCulture community. SafetyCulture has re-published this content and where possible, has credited the original author. SafetyCulture has not verified the accuracy, reliability or suitability of any community content. You agree that your use of any of this content is in accordance with SafetyCulture’s Terms and Conditions.

Template
Repairs Request Form and Checklist
Use this repairs request template to log and manage maintenance issues from first report through completion. Record site and date details, identify the requester, describe the problem, set priority, attach photos, and assign actions to the responsible team. Standardizing repair requests helps facilities, hospitality venues, and multi-site operations reduce downtime, improve communication with maintenance teams, and keep clear records for audits and compliance.
by Carlos Torres, from the Community
Downloads: 20+
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Template
On Site Work Request and Information Form
Use this on site work request and information form to request work from subcontractors or internal teams. Log project and site details, describe the task, attach photos or drawings, specify required information, set a target completion date, and obtain manager sign off. Ideal for construction and field operations to standardize requests and track close out.
by Danny Denton, from the Community
Downloads: 0
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Template
Material and Rubbish Clearance Request
Use this construction template to request the removal of materials and rubbish from site. Capture project and client details, site address, company or contractor issued to, and the person receiving the request. Specify the location of works by level or area, describe the clearance required, add media for context, and set the deadline for completion. Record cost and time estimates, number of laborers, and the total cost if the request is not completed by the assignee. Include issue and receipt dates, names and signatures to track accountability. This form supports consistent site housekeeping, safety, and logistics coordination across projects.
by Eric van Lelyveld, from the Community
Downloads: 20+
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Template
Equipment Maintenance Request Form
Use this free Equipment Maintenance Request form to log issues and request service for vehicles and heavy equipment. Record equipment number, make and model, mileage or hours, the maintenance needed, and driver comments to inform technicians. Standardize requests, improve turnaround, and keep assets safe and compliant across worksites.
by Kayla Alexander, from the Community
Downloads: 0
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Repairs Request Form and Checklist

Use this repairs request template to log and manage maintenance issues from first report through completion. Record site and date details, identify the requester, describe the problem, set priority, attach photos, and assign actions to the responsible team. Standardizing repair requests helps facilities, hospitality venues, and multi-site operations reduce downtime, improve communication with maintenance teams, and keep clear records for audits and compliance.

by Carlos Torres, from the Community

20+

Get

Template

On Site Work Request and Information Form

Use this on site work request and information form to request work from subcontractors or internal teams. Log project and site details, describe the task, attach photos or drawings, specify required information, set a target completion date, and obtain manager sign off. Ideal for construction and field operations to standardize requests and track close out.

by Danny Denton, from the Community

Get

Template

Material and Rubbish Clearance Request

Use this construction template to request the removal of materials and rubbish from site. Capture project and client details, site address, company or contractor issued to, and the person receiving the request. Specify the location of works by level or area, describe the clearance required, add media for context, and set the deadline for completion. Record cost and time estimates, number of laborers, and the total cost if the request is not completed by the assignee. Include issue and receipt dates, names and signatures to track accountability. This form supports consistent site housekeeping, safety, and logistics coordination across projects.

by Eric van Lelyveld, from the Community

20+

Get

Template

Equipment Maintenance Request Form

Use this free Equipment Maintenance Request form to log issues and request service for vehicles and heavy equipment. Record equipment number, make and model, mileage or hours, the maintenance needed, and driver comments to inform technicians. Standardize requests, improve turnaround, and keep assets safe and compliant across worksites.

by Kayla Alexander, from the Community

Get

Maintenance Request Form

About author

You might also like

Repairs Request Form and Checklist

On Site Work Request and Information Form

Material and Rubbish Clearance Request

Equipment Maintenance Request Form

You might also like

Repairs Request Form and Checklist

On Site Work Request and Information Form

Material and Rubbish Clearance Request

Equipment Maintenance Request Form