Template

LCP005 Move in Checklist

20+

This move in checklist helps property managers and tenants document the condition of a rental at check in. Record keys issued and quantities, capture photos, and note if extra keys are required. Verify safety items including smoke alarms and CO detector are present and working. Confirm utilities such as gas, electric, water, hot water, and heating are on. Include any dressing items to be removed and add follow up notes for property management. Collect tenant and representative signatures along with the inspector signature to formalize the handover and reduce future disputes.

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Confirm accountability and compliance with a digital log

With SafetyCulture you can

Digitize any process, procedure or policy

Eliminate mistakes made by paper-based processes

Create and share professional reports instantly

Confirm accountability and compliance with a digital log

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Community

This community page makes available free workplace checklists and templates created by other users within the SafetyCulture community. SafetyCulture has re-published this content and where possible, has credited the original author. SafetyCulture has not verified the accuracy, reliability or suitability of any community content. You agree that your use of any of this content is in accordance with SafetyCulture’s Terms and Conditions .

Template

Move-In/Out Property Condition Report Template

This move-in and move-out property condition report template helps landlords, agents, and property managers document the condition of a rental unit at the start and end of tenancy. Capture condition ratings for entry, kitchen, living and dining areas, halls and stairs, bathrooms, bedrooms, exterior, utility room, garage, basement, and storage. Record notes, damages, and add photos. Track furnished items, keys and controls issued and returned, and key utilities and shutoffs. Include repairs at start of tenancy, deposit details, deductions, forwarding address, and required signatures for both move-in and move-out to reduce disputes and support maintenance planning.

by Steven Liu, from the Community

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Template

Tenant Move-In/Out Property Checklist

This tenant move-in and move-out property checklist helps property managers, landlords, and tenants document the condition of a unit during handovers. It covers a technical audit across building and construction items, interior and exterior surfaces, floors and walls, parking areas, sanitary facilities, offices, access and stairs, loading areas, and racks. It also includes reviews of electrical systems and lighting, electronic security such as access control and CCTV, HVAC and refrigeration, domestic hot water, fire detection and firefighting equipment, and utility meters for electricity, water, and gas. The checklist supports key handover and signatures from management and tenant to ensure a clear, consistent process.

by Portugal Asset Services, from the Community

10+

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Template

Check In Inventory

Use this check in inventory template to record property condition at tenant move-in. Capture images of keys and meters, log gas, electricity, and water readings, and verify safety items like smoke/heat alarms, CO detectors, and certificates. Inspect each room for damage, damp, and functionality, including doors, windows, flooring, lighting, appliances, and fixtures. Include exterior checks, general images, and comments. Conclude with tenant and inspector signatures to create a clear, defensible record that reduces disputes and supports professional property management.

by Diana Gordon, from the Community

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Template

Property Management Inspection Checklist

Use this property management inspection template to complete entry and exit condition reports for rental properties. Record room-by-room condition, fixtures, appliances, cleanliness, and damages. Add photo evidence, notes, and corrective actions. Capture meter readings, keys issued and returned, and tenant acknowledgments. Standardize move in and move out processes, improve documentation quality, and reduce disputes with a clear, repeatable inspection workflow.

by Greg Smith, from the Community

20+

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Template

Check In Inventory Checklist

Use this check in inventory template to document the condition of a rental property at move in. Record the state of kitchens, bedrooms, bathrooms, fixtures, fittings, appliances, flooring, lighting, windows and more. Capture notes and photos, log meter readings if required, and collect tenant and inspector signatures. Standardize your process to prevent disputes, protect deposits and ensure clear expectations for landlords, agents and tenants.

by joseph fletcher, from the Community

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Template

Move-In/Move-Out Rental Inspection Checklist

Standardize move-in and move-out rental inspections with this checklist for property managers, landlords, and agents. Record site details, property address, and inspection date, then assess each area: living room, kitchen, dining room, bedrooms, and bathrooms. Verify floors, walls, windows and doors, lighting, cabinets, appliances, plumbing, and safety fixtures. Cover outdoor areas, parking, and amenities. Add photos, note damages, and log comments. Capture tenant and agent signatures to confirm property condition and streamline turnover.

by Jacques Spykerman, from the Community

10+

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LCP005 Move in Checklist

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