Template

Property Management Inspection Checklist

by Greg Smith, from the Community

20+

Use this property management inspection template to complete entry and exit condition reports for rental properties. Record room-by-room condition, fixtures, appliances, cleanliness, and damages. Add photo evidence, notes, and corrective actions. Capture meter readings, keys issued and returned, and tenant acknowledgments. Standardize move in and move out processes, improve documentation quality, and reduce disputes with a clear, repeatable inspection workflow.

With SafetyCulture you can

Digitize any process, procedure or policy

Eliminate mistakes made by paper-based processes

Create and share professional reports instantly

Confirm accountability and compliance with a digital log

With SafetyCulture you can

Digitize any process, procedure or policy

Eliminate mistakes made by paper-based processes

Create and share professional reports instantly

Confirm accountability and compliance with a digital log

About author

Community

This community page makes available free workplace checklists and templates created by other users within the SafetyCulture community. SafetyCulture has re-published this content and where possible, has credited the original author. SafetyCulture has not verified the accuracy, reliability or suitability of any community content. You agree that your use of any of this content is in accordance with SafetyCulture’s Terms and Conditions.

Template
Move-In/Move-Out Rental Inspection Checklist
Standardize move-in and move-out rental inspections with this checklist for property managers, landlords, and agents. Record site details, property address, and inspection date, then assess each area: living room, kitchen, dining room, bedrooms, and bathrooms. Verify floors, walls, windows and doors, lighting, cabinets, appliances, plumbing, and safety fixtures. Cover outdoor areas, parking, and amenities. Add photos, note damages, and log comments. Capture tenant and agent signatures to confirm property condition and streamline turnover.
by Jacques Spykerman, from the Community
Downloads: 10+
Get
Template
Move-In/Out Property Condition Report Template
This move-in and move-out property condition report template helps landlords, agents, and property managers document the condition of a rental unit at the start and end of tenancy. Capture condition ratings for entry, kitchen, living and dining areas, halls and stairs, bathrooms, bedrooms, exterior, utility room, garage, basement, and storage. Record notes, damages, and add photos. Track furnished items, keys and controls issued and returned, and key utilities and shutoffs. Include repairs at start of tenancy, deposit details, deductions, forwarding address, and required signatures for both move-in and move-out to reduce disputes and support maintenance planning.
by Steven Liu, from the Community
Downloads: 0
Get
Template
Entry and Exit Condition Report for Rental Property
Use this entry and exit condition report to document the state of a rental property at move in and move out. The checklist is aligned to RTA guidance and helps lessors or agents and tenants record room by room details, including walls, floors, fixtures, appliances, and outdoor areas. Clear instructions outline responsibilities for both parties, signatures, and record keeping to support fair bond refunds and reduce disputes. Ideal for property managers, landlords, and tenants seeking consistent, professional inspection evidence.
by Yinhawangka Admin, from the Community
Downloads: 0
Get
Template
Rental Property Inspection Report
Use this rental property inspection report template to record the condition of a rental premises at move in and move out. Capture details for each room and area including walls, floors, doors, windows, lights, alarms, kitchen appliances, bathrooms, bedrooms, garden, parking, and external areas. Include meter readings, tenant and agent comments, supporting documentation, and signatures. Keep copies for compliance and streamline property management workflows.
by George Smith, from the Community
Downloads: 60+
Get

Move-In/Move-Out Rental Inspection Checklist

Standardize move-in and move-out rental inspections with this checklist for property managers, landlords, and agents. Record site details, property address, and inspection date, then assess each area: living room, kitchen, dining room, bedrooms, and bathrooms. Verify floors, walls, windows and doors, lighting, cabinets, appliances, plumbing, and safety fixtures. Cover outdoor areas, parking, and amenities. Add photos, note damages, and log comments. Capture tenant and agent signatures to confirm property condition and streamline turnover.

by Jacques Spykerman, from the Community

10+

Get

Template

Move-In/Out Property Condition Report Template

This move-in and move-out property condition report template helps landlords, agents, and property managers document the condition of a rental unit at the start and end of tenancy. Capture condition ratings for entry, kitchen, living and dining areas, halls and stairs, bathrooms, bedrooms, exterior, utility room, garage, basement, and storage. Record notes, damages, and add photos. Track furnished items, keys and controls issued and returned, and key utilities and shutoffs. Include repairs at start of tenancy, deposit details, deductions, forwarding address, and required signatures for both move-in and move-out to reduce disputes and support maintenance planning.

by Steven Liu, from the Community

Get

Template

Entry and Exit Condition Report for Rental Property

Use this entry and exit condition report to document the state of a rental property at move in and move out. The checklist is aligned to RTA guidance and helps lessors or agents and tenants record room by room details, including walls, floors, fixtures, appliances, and outdoor areas. Clear instructions outline responsibilities for both parties, signatures, and record keeping to support fair bond refunds and reduce disputes. Ideal for property managers, landlords, and tenants seeking consistent, professional inspection evidence.

by Yinhawangka Admin, from the Community

Get

Template

Rental Property Inspection Report

Use this rental property inspection report template to record the condition of a rental premises at move in and move out. Capture details for each room and area including walls, floors, doors, windows, lights, alarms, kitchen appliances, bathrooms, bedrooms, garden, parking, and external areas. Include meter readings, tenant and agent comments, supporting documentation, and signatures. Keep copies for compliance and streamline property management workflows.

by George Smith, from the Community

60+

Get

Property Management Inspection Checklist

About author

You might also like

Move-In/Move-Out Rental Inspection Checklist

Move-In/Out Property Condition Report Template

Entry and Exit Condition Report for Rental Property

Rental Property Inspection Report

You might also like

Move-In/Move-Out Rental Inspection Checklist

Move-In/Out Property Condition Report Template

Entry and Exit Condition Report for Rental Property

Rental Property Inspection Report