Template

Entry and Exit Condition Report for Rental Property

by Yinhawangka Admin, from the Community

Use this entry and exit condition report to document the state of a rental property at move in and move out. The checklist is aligned to RTA guidance and helps lessors or agents and tenants record room by room details, including walls, floors, fixtures, appliances, and outdoor areas. Clear instructions outline responsibilities for both parties, signatures, and record keeping to support fair bond refunds and reduce disputes. Ideal for property managers, landlords, and tenants seeking consistent, professional inspection evidence.

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Confirm accountability and compliance with a digital log

With SafetyCulture you can

Digitize any process, procedure or policy

Eliminate mistakes made by paper-based processes

Create and share professional reports instantly

Confirm accountability and compliance with a digital log

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This community page makes available free workplace checklists and templates created by other users within the SafetyCulture community. SafetyCulture has re-published this content and where possible, has credited the original author. SafetyCulture has not verified the accuracy, reliability or suitability of any community content. You agree that your use of any of this content is in accordance with SafetyCulture’s Terms and Conditions.

Template
Rental Property Entry and Exit Condition Report
Use this entry and exit condition report to document the state of a rental property at the start and end of a tenancy. The checklist covers rooms, fixtures and appliances, meter readings, and external areas. It guides lessors, agents, and tenants through inspections, comments, sign-off, and record keeping to help prevent disputes and support bond refunds.
by Robyn Frahn, from the Community
Downloads: 10+
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Template
Move In and Out Condition Report 3 Bedroom Apartment
This move in and out condition report for a 3 bedroom apartment helps lessors, agents, and tenants document the state of a rental at the start and end of a tenancy. It guides a thorough inspection across rooms and fixtures including walls, ceilings, doors, windows, flooring, lighting, kitchen appliances, bathrooms, laundry, and balcony. Use it to note cleanliness, working order, and damage, record wear and tear, and capture comments from both parties. The completed report can support bond refunds and help resolve disputes by providing clear evidence of property condition at entry and exit. Example template content is provided for guidance only and should be adapted to local requirements.
by thoufeek10@gmail.com, from the Community
Downloads: 20+
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Template
Entry Condition Report for Rental Property
This entry condition report template helps landlords, agents, and tenants document the state of a rental property at the start and end of a tenancy. Based on RTA guidance, it covers key areas including walls, ceilings, doors, windows, flooring, lighting, kitchen fixtures and appliances, bathrooms, laundry, bedrooms, external areas, garden, garage, and pool. The checklist guides both lessors and tenants through inspection steps, recording comments and supporting documentation, and exchanging signed copies within required timeframes. Using this report supports transparency, reduces disputes over bond refunds, and ensures accurate records are kept for the duration of the tenancy.
by Patur Radhakrishna, from the Community
Downloads: 0
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Template
Rooms Inspection Inventory Checklist RTA
This rooms inspection inventory is an RTA aligned checklist for documenting the condition of rental premises at the start and end of a tenancy. It guides lessors agents and tenants to record the state of each area including corridor kitchen bedrooms and bathrooms plus fixtures appliances and furnishings. The form supports signatures and comments and helps create evidence for bond refund disputes while improving record keeping and compliance for property managers landlords and student housing.
by Jamie Clark, from the Community
Downloads: 30+
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Entry and Exit Condition Report for Rental Property

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