Template

Check In Inventory

by Diana Gordon, from the Community

Use this check in inventory template to record property condition at tenant move-in. Capture images of keys and meters, log gas, electricity, and water readings, and verify safety items like smoke/heat alarms, CO detectors, and certificates. Inspect each room for damage, damp, and functionality, including doors, windows, flooring, lighting, appliances, and fixtures. Include exterior checks, general images, and comments. Conclude with tenant and inspector signatures to create a clear, defensible record that reduces disputes and supports professional property management.

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Turn your workflows into digital templates or checklists so your team can conduct inspections efficiently and access them from any device.

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Help your team complete tasks more accurately with digital templates that minimize errors from manual processes.

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Generate inspection reports and share them with your team and stakeholders to keep everyone informed.

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Community

This community page makes available free workplace checklists and templates created by other users within the SafetyCulture community. SafetyCulture has re-published this content and where possible, has credited the original author. SafetyCulture has not verified the accuracy, reliability or suitability of any community content. You agree that your use of any of this content is in accordance with SafetyCulture’s Terms and Conditions.

Template
Tenant Check-Out Inventory Checklist
Use this tenant check-out inventory template to record a property’s condition at move-out and ensure a smooth handover. Capture exterior and interior issues, cleanliness, and any damage; verify doors, windows, gutters, walls, and steps; and document kitchen, bathroom, and living areas. Log returned keys and take gas, electricity, and water meter readings. Check electrical and heating systems, alarms, lighting, ventilation, and insulation. Confirm safety compliance such as gas and electrical certificates, PAT testing, and carbon monoxide detectors. Add photos, notes, and signatures from the tenant and inspector to complete the checkout.
by Big Red House, from the Community
Downloads: 200+
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Template
Check Out Inventory
Use this check out inventory to assess property condition at tenant move out. Record exterior and interior issues with photos, note meter readings and key returns, and verify kitchen, bathroom, and living areas meet standards. Capture safety compliance including smoke detectors, gas and electrical certificates, and insulation. Document defects, repairs needed, and sign off with tenant and inspector signatures.
by Inventory Proclean01, from the Community
Downloads: 0
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Template
Check In Inventory Checklist
Use this check in inventory template to document the condition of a rental property at move in. Record the state of kitchens, bedrooms, bathrooms, fixtures, fittings, appliances, flooring, lighting, windows and more. Capture notes and photos, log meter readings if required, and collect tenant and inspector signatures. Standardize your process to prevent disputes, protect deposits and ensure clear expectations for landlords, agents and tenants.
by joseph fletcher, from the Community
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Template
Property Inventory Check-In and Check-Out Report
Use this comprehensive property inventory template to manage tenant check-ins and check-outs with confidence. Capture landlord and tenant details, key sets, and utility meter readings. Inspect every room and area, including lounge, kitchen, bedrooms, bathrooms, corridors, stairs, and garden. Record condition of surfaces, fixtures, appliances, and furnishings; note damp or mould, odors, and damages; attach photos for evidence. Verify appliances, extractors, lighting, and heating. Include notes on personal belongings, cleanliness, and required actions. Conclude with tenant and inspector signatures to finalize a clear, auditable handover.
by Aurelie Mercier, from the Community
Downloads: 20+
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Check In Inventory

With SafetyCulture you can

Digitize team workflows

Reduce manual errors

Create and share inspection reports

About author

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Tenant Check-Out Inventory Checklist

Check Out Inventory