Template

External Survey Checklist

by Keith Laing, from the Community

Conduct comprehensive property condition checks with this external survey checklist. Inspect driveways, paths, lawns, boundary walls and fences, front walls, roofs, fascia, soffit and gutters, downpipes, internal windows and doors, internal walls, and entrance steps. Record locations, note issues, attach photos, and define corrective actions. Capture tenant or supervisor name and signature with completion date to document findings and support maintenance and safety decisions.

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With SafetyCulture you can

Digitize any process, procedure or policy

Eliminate mistakes made by paper-based processes

Create and share professional reports instantly

Confirm accountability and compliance with a digital log

About author

Community

This community page makes available free workplace checklists and templates created by other users within the SafetyCulture community. SafetyCulture has re-published this content and where possible, has credited the original author. SafetyCulture has not verified the accuracy, reliability or suitability of any community content. You agree that your use of any of this content is in accordance with SafetyCulture’s Terms and Conditions.

Template
Building Condition Survey Checklist
Use this Building Condition Survey checklist to systematically assess a facility’s substructure, superstructure, finishes, fixtures and fittings, building services, and external areas. Record itemized conditions, annotate findings with comments and photographs, and note potential lifecycle works for maintenance planning. Sections include frames, roofs, floors, stairs, internal and external walls, windows and doors; sanitary, water, electrical, gas, HVAC, lifts, protective and communications installations; plus playgrounds, paths, car parks, walls, fences and drainage. Summaries, general comments, and signature fields help ensure clear closeout and traceability.
by Andrew Beioley, from the Community
Downloads: 40+
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Template
Ground Level Survey Checklist
This ground level survey checklist helps property and housing teams capture comprehensive building details and plan remedial works. Record property tenure, type, age and construction, assess main roofs, skylights and chimneys, and rate overall roof condition. Inspect front and rear elevations including gutters, downpipes, fascias, soffits, bargeboards and balconies. Evaluate windows and doors for material, glazing, condition and renewal or repair options. Document facade types and required works, internal communal decorations and electrical items, and external non-building areas such as paving, steps, fencing, railings, gates, walls and drainage. Note planning, building control and listed building consent requirements, energy efficiency, and required surveys and tests to prioritize safe, compliant maintenance.
by Elina Rice, from the Community
Downloads: 0
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Template
Property Condition and Maintenance Report
This comprehensive property condition and maintenance report template helps teams baseline the current state of a property, identify defects, and plan preventive and remedial work. It covers external elements such as roofing, gutters, walls, windows, doors, decks, balustrades, and lighting; internal rooms from entry to bedrooms, bathrooms, kitchen, and living areas; and grounds including gates, driveways, fencing, lawns, gardens, and sheds. It also inventories plant and safety assets like smoke alarms, RCDs, fire equipment, HVAC, hot water systems, solar, pools, and pumps to support ongoing upkeep and compliance.
by Benn Cadd, from the Community
Downloads: 10+
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Template
Observation Report for Small Owners Corporations
This observation report helps small Owners Corporations assess the physical condition of common property and buildings. It guides inspections of roofs, gutters, downpipes, external walls, windows and doors, lighting, plumbing, shared paths and driveways, gardens, porches and decks, and electrical meter boards. Inspectors are prompted to note issues, attach photo evidence, and assign corrective actions. The checklist highlights safety and maintenance risks such as leaks, trip hazards, structural wear, and weathering, supporting informed maintenance planning and compliance. Use it to document findings, prioritize repairs, and capture sign-off details for accountability.
by Maleela Jullyan, from the Community
Downloads: 0
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Building Condition Survey Checklist

Use this Building Condition Survey checklist to systematically assess a facility’s substructure, superstructure, finishes, fixtures and fittings, building services, and external areas. Record itemized conditions, annotate findings with comments and photographs, and note potential lifecycle works for maintenance planning. Sections include frames, roofs, floors, stairs, internal and external walls, windows and doors; sanitary, water, electrical, gas, HVAC, lifts, protective and communications installations; plus playgrounds, paths, car parks, walls, fences and drainage. Summaries, general comments, and signature fields help ensure clear closeout and traceability.

by Andrew Beioley, from the Community

40+

Get

Template

Ground Level Survey Checklist

This ground level survey checklist helps property and housing teams capture comprehensive building details and plan remedial works. Record property tenure, type, age and construction, assess main roofs, skylights and chimneys, and rate overall roof condition. Inspect front and rear elevations including gutters, downpipes, fascias, soffits, bargeboards and balconies. Evaluate windows and doors for material, glazing, condition and renewal or repair options. Document facade types and required works, internal communal decorations and electrical items, and external non-building areas such as paving, steps, fencing, railings, gates, walls and drainage. Note planning, building control and listed building consent requirements, energy efficiency, and required surveys and tests to prioritize safe, compliant maintenance.

by Elina Rice, from the Community

Get

Template

Property Condition and Maintenance Report

This comprehensive property condition and maintenance report template helps teams baseline the current state of a property, identify defects, and plan preventive and remedial work. It covers external elements such as roofing, gutters, walls, windows, doors, decks, balustrades, and lighting; internal rooms from entry to bedrooms, bathrooms, kitchen, and living areas; and grounds including gates, driveways, fencing, lawns, gardens, and sheds. It also inventories plant and safety assets like smoke alarms, RCDs, fire equipment, HVAC, hot water systems, solar, pools, and pumps to support ongoing upkeep and compliance.

by Benn Cadd, from the Community

10+

Get

Template

Observation Report for Small Owners Corporations

This observation report helps small Owners Corporations assess the physical condition of common property and buildings. It guides inspections of roofs, gutters, downpipes, external walls, windows and doors, lighting, plumbing, shared paths and driveways, gardens, porches and decks, and electrical meter boards. Inspectors are prompted to note issues, attach photo evidence, and assign corrective actions. The checklist highlights safety and maintenance risks such as leaks, trip hazards, structural wear, and weathering, supporting informed maintenance planning and compliance. Use it to document findings, prioritize repairs, and capture sign-off details for accountability.

by Maleela Jullyan, from the Community

Get

External Survey Checklist

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Building Condition Survey Checklist

Ground Level Survey Checklist

Property Condition and Maintenance Report

Observation Report for Small Owners Corporations

You might also like

Building Condition Survey Checklist

Ground Level Survey Checklist

Property Condition and Maintenance Report

Observation Report for Small Owners Corporations