Template

Building Condition Report Notes

by JPaton, from the Community

10+

This building condition report notes template helps property and facilities teams capture a comprehensive snapshot of a site. Record general information, limitations, property type and age, accommodation and tenure, and orientation. Inspect and document trees and hedges, gardens and external areas, other buildings, boundaries, and defects. Summarize issues and assign remedial works for follow up, creating a clear, professional report for maintenance planning and handovers.

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Digitize any process, procedure or policy

Eliminate mistakes made by paper-based processes

Create and share professional reports instantly

Confirm accountability and compliance with a digital log

With SafetyCulture you can

Digitize any process, procedure or policy

Eliminate mistakes made by paper-based processes

Create and share professional reports instantly

Confirm accountability and compliance with a digital log

About author

Community

This community page makes available free workplace checklists and templates created by other users within the SafetyCulture community. SafetyCulture has re-published this content and where possible, has credited the original author. SafetyCulture has not verified the accuracy, reliability or suitability of any community content. You agree that your use of any of this content is in accordance with SafetyCulture’s Terms and Conditions.

Template
Commercial Property Site Notes Form
Use this commercial property site notes form to document site visits with consistent detail. Capture surveyor and property information, complexity level and disclosures, building and foundation areas, and attach floor plans. Select rooms and record purpose, condition, issues or defects, construction and insulation details, ceiling and roof type, heating, hot water, lighting and controls, and ventilation. Add photos and notes to support findings and assign follow-up actions for property and facilities management teams.
by Peter Old, from the Community
Downloads: 0
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Ground Level Survey Checklist
This ground level survey checklist helps property and housing teams capture comprehensive building details and plan remedial works. Record property tenure, type, age and construction, assess main roofs, skylights and chimneys, and rate overall roof condition. Inspect front and rear elevations including gutters, downpipes, fascias, soffits, bargeboards and balconies. Evaluate windows and doors for material, glazing, condition and renewal or repair options. Document facade types and required works, internal communal decorations and electrical items, and external non-building areas such as paving, steps, fencing, railings, gates, walls and drainage. Note planning, building control and listed building consent requirements, energy efficiency, and required surveys and tests to prioritize safe, compliant maintenance.
by Elina Rice, from the Community
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Validation Report Template
This Validation Report template helps contractors and insurers document property and claim details end to end. Capture policy holder and tenant information, property type and age, causes and types of damage, and utility services. Record meter and boiler data, internal rooms and measurements, external elevations, photographs, and suspected asbestos containing materials. Include welfare permissions, access and egress, scaffolding, parking and highway considerations, and required professional visits. Track regulatory needs such as building regulations, planning or listed building consent, and conservation constraints. Add site plans, notes, and excess payment details for a comprehensive validation record.
by Les Davidson, from the Community
Downloads: 0
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CBRE Property Management Inspection Report
A detailed property management inspection report template designed for professional property managers and surveyors. This comprehensive document covers all essential aspects of property inspection, including external and internal condition assessments, tenant feedback, surrounding property analysis, and maintenance recommendations. The template is structured to track changes since previous inspections, document FRI exceptions, and capture crucial details about landscaping, boundaries, common areas, and building infrastructure. It includes sections for recording tenant comments on trading performance, identifying potential breaches, and maintaining a photographic record of the property's condition. This systematic approach ensures thorough property evaluations and helps maintain consistent documentation standards for property management professionals.
by Mark Gahan, from the Community
Downloads: 60+
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Commercial Property Site Notes Form

Use this commercial property site notes form to document site visits with consistent detail. Capture surveyor and property information, complexity level and disclosures, building and foundation areas, and attach floor plans. Select rooms and record purpose, condition, issues or defects, construction and insulation details, ceiling and roof type, heating, hot water, lighting and controls, and ventilation. Add photos and notes to support findings and assign follow-up actions for property and facilities management teams.

by Peter Old, from the Community

Get

Template

Ground Level Survey Checklist

This ground level survey checklist helps property and housing teams capture comprehensive building details and plan remedial works. Record property tenure, type, age and construction, assess main roofs, skylights and chimneys, and rate overall roof condition. Inspect front and rear elevations including gutters, downpipes, fascias, soffits, bargeboards and balconies. Evaluate windows and doors for material, glazing, condition and renewal or repair options. Document facade types and required works, internal communal decorations and electrical items, and external non-building areas such as paving, steps, fencing, railings, gates, walls and drainage. Note planning, building control and listed building consent requirements, energy efficiency, and required surveys and tests to prioritize safe, compliant maintenance.

by Elina Rice, from the Community

Get

Template

Validation Report Template

This Validation Report template helps contractors and insurers document property and claim details end to end. Capture policy holder and tenant information, property type and age, causes and types of damage, and utility services. Record meter and boiler data, internal rooms and measurements, external elevations, photographs, and suspected asbestos containing materials. Include welfare permissions, access and egress, scaffolding, parking and highway considerations, and required professional visits. Track regulatory needs such as building regulations, planning or listed building consent, and conservation constraints. Add site plans, notes, and excess payment details for a comprehensive validation record.

by Les Davidson, from the Community

Get

Template

CBRE Property Management Inspection Report

A detailed property management inspection report template designed for professional property managers and surveyors. This comprehensive document covers all essential aspects of property inspection, including external and internal condition assessments, tenant feedback, surrounding property analysis, and maintenance recommendations. The template is structured to track changes since previous inspections, document FRI exceptions, and capture crucial details about landscaping, boundaries, common areas, and building infrastructure. It includes sections for recording tenant comments on trading performance, identifying potential breaches, and maintaining a photographic record of the property's condition. This systematic approach ensures thorough property evaluations and helps maintain consistent documentation standards for property management professionals.

by Mark Gahan, from the Community

60+

Get

Building Condition Report Notes

About author

You might also like

Commercial Property Site Notes Form

Ground Level Survey Checklist

Validation Report Template

CBRE Property Management Inspection Report

You might also like

Commercial Property Site Notes Form

Ground Level Survey Checklist

Validation Report Template

CBRE Property Management Inspection Report