Template

Supplier and Subcontractor Evaluation Form

by Tom Beever, from the Community

20+

Use this supplier and subcontractor evaluation form template to assess vendors before approval and during periodic re-assessments. Capture company details, insurance and ISO 9001 status, product and service scope, and years of service. Score key criteria including product quality and quantity, delivery performance, return handling, credit terms, and responsiveness in emergencies. Evaluate safety culture, attainment of quality, adherence to agreed schedules, environmental awareness, and right-first-time performance. Record assessor remarks and document final decisions such as approval, corrective actions required, or rejection, with signatures from the supplier development team.

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Confirm accountability and compliance with a digital log

With SafetyCulture you can

Digitize any process, procedure or policy

Eliminate mistakes made by paper-based processes

Create and share professional reports instantly

Confirm accountability and compliance with a digital log

About author

Community

This community page makes available free workplace checklists and templates created by other users within the SafetyCulture community. SafetyCulture has re-published this content and where possible, has credited the original author. SafetyCulture has not verified the accuracy, reliability or suitability of any community content. You agree that your use of any of this content is in accordance with SafetyCulture’s Terms and Conditions.

Template
Supplier Evaluation Form Template
Use this Supplier Evaluation Form to onboard new suppliers or assess current vendors against quality, delivery performance, capacity, certifications, safety, environmental and ethical policies. Capture business details, insurance and ISO/SSIP certificates, evaluate culture and compliance, review credit terms, and record assessor remarks and final decisions. Tailor the checklist to your procurement process to standardize reviews and improve supplier performance.
by Danny White, from the Community
Downloads: 10+
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Template
Supplier Assessment Form
Use this Supplier Assessment Form to evaluate and qualify vendors against quality and compliance requirements. The template covers supplier details, certifications and approvals including ISO 9001, equipment accuracy and calibration, tooling condition and maintenance, process monitoring and measurement, documentation and records, and controls for outsourced processes. Capture evidence, rate compliance, and flag non conformances or opportunities for improvement to drive corrective actions and supplier performance.
by James Tononcelli, from the Community
Downloads: 0
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Template
New Supplier Approval Log Checklist
Use this New Supplier Approval Log to assess and document new vendors before approval. The checklist covers supplier and product details, differences from existing items, responsiveness, lead time, pricing, and range. Capture links to products and location, note incidents from CAPA or Non-Conformity logs, and attach summaries of food safety controls. Verify Supplier and Ingredient Specifications, GFSI-compliant audits, and availability of Letters of Guarantee or Certificates of Conformance. Evaluate agricultural practices for raw materials, perform a risk assessment, and record a recommendation for approval. Designed for food operations to standardize due diligence and ensure compliance.
by Danielle Reese, from the Community
Downloads: 20+
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Template
CR..Supplier Pre Approval /Evaluation Audit
Audit a supplier for the ability to meet company product safety and quality requirements
by Christine Rhodes, from the Community
Downloads: 80+
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Supplier and Subcontractor Evaluation Form

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