Template

OpenView Equipment Return Form

10+

This equipment return form helps organizations recover and document company assets when employees finish a project or leave a role. The checklist records issued and returned items such as iPads, testers, fuel cards, ID cards, drills, van keys or fobs, uniforms, sat nav devices, mobiles, and PDAs. It includes fields to confirm the return status of each asset and a sign off section for both manager and employee to acknowledge accountability. Ideal for construction and field service teams, it supports clear asset handover, reduces loss, and strengthens compliance processes.

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With SafetyCulture you can

Digitize any process, procedure or policy

Eliminate mistakes made by paper-based processes

Create and share professional reports instantly

Confirm accountability and compliance with a digital log

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SafetyCulture

Free 1,000+ Workplace Checklists & Templates created by the SafetyCulture team.

Template
Asset Handover Checklist
This Asset Handover checklist helps teams document the transfer, exchange, or return of company assets such as vehicles and equipment. Capture who conducted the handover, date, location, and the reason (new, replacement, or leaver). Record asset references including registration numbers and vehicle mileage, identify the asset type, and confirm whether it is new, exchanged, or returned. Note the asset condition with detailed comments and photos to flag any damage. Include signatures from the employee and the representative handing over the asset to confirm accountability. Ideal for facilities management and field service operations to standardize record keeping and reduce loss or disputes.
by Ben Coombes, from the Community
Downloads: 0
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Template
Asset Handover Form Template
This Asset Handover Form helps teams document the return of company assets during employee offboarding or internal transfers. Record handover details, ID or security card, and location. Capture comprehensive vehicle information and photos. Log technology and electrical items including laptops or Surface devices, iPads, VPN devices, mobile phones with IMEI and SIM, and work tools such as drills, batteries, wall detectors, and meters. Track stock like Sky Q equipment, hubs, remotes, and accessories, noting serial or NDS numbers and any missing items. The form concludes with employee and assessor declarations, signatures, and notes to ensure accountability and complete asset recovery.
by Rich McManners, from the Community
Downloads: 30+
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Template
Equipment Register
Use this equipment register template to control the sign out and return of company assets including phones, keys, cards and tools. The form captures acknowledgments of responsibility and terms, requires names and signatures, and sets expectations for end of day return, no lending, and secure storage. Ideal for office, administration, or facilities teams to maintain an auditable asset trail and reduce loss or damage.
by Sean Mostert, from the Community
Downloads: 10+
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Template
Equipment Responsibility Form
This Equipment Responsibility Form helps organizations document and track equipment issued to employees. It includes an acknowledgement of responsibility for loss or damage, fields to list items like radios, body cameras, stab vests, uniforms, and ID badges, and places to capture serial numbers, sizes, signatures, manager details, and dates. The form clarifies reporting duties for broken, stolen, or damaged items and outlines return requirements at the end of employment. Ideal for security teams and other roles handling company gear, and adaptable to various industries.
by Supervisor Lingwood, from the Community
Downloads: 0
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Asset Handover Checklist

This Asset Handover checklist helps teams document the transfer, exchange, or return of company assets such as vehicles and equipment. Capture who conducted the handover, date, location, and the reason (new, replacement, or leaver). Record asset references including registration numbers and vehicle mileage, identify the asset type, and confirm whether it is new, exchanged, or returned. Note the asset condition with detailed comments and photos to flag any damage. Include signatures from the employee and the representative handing over the asset to confirm accountability. Ideal for facilities management and field service operations to standardize record keeping and reduce loss or disputes.

by Ben Coombes, from the Community

Get

Template

Asset Handover Form Template

This Asset Handover Form helps teams document the return of company assets during employee offboarding or internal transfers. Record handover details, ID or security card, and location. Capture comprehensive vehicle information and photos. Log technology and electrical items including laptops or Surface devices, iPads, VPN devices, mobile phones with IMEI and SIM, and work tools such as drills, batteries, wall detectors, and meters. Track stock like Sky Q equipment, hubs, remotes, and accessories, noting serial or NDS numbers and any missing items. The form concludes with employee and assessor declarations, signatures, and notes to ensure accountability and complete asset recovery.

by Rich McManners, from the Community

30+

Get

Template

Equipment Register

Use this equipment register template to control the sign out and return of company assets including phones, keys, cards and tools. The form captures acknowledgments of responsibility and terms, requires names and signatures, and sets expectations for end of day return, no lending, and secure storage. Ideal for office, administration, or facilities teams to maintain an auditable asset trail and reduce loss or damage.

by Sean Mostert, from the Community

10+

Get

Template

Equipment Responsibility Form

This Equipment Responsibility Form helps organizations document and track equipment issued to employees. It includes an acknowledgement of responsibility for loss or damage, fields to list items like radios, body cameras, stab vests, uniforms, and ID badges, and places to capture serial numbers, sizes, signatures, manager details, and dates. The form clarifies reporting duties for broken, stolen, or damaged items and outlines return requirements at the end of employment. Ideal for security teams and other roles handling company gear, and adaptable to various industries.

by Supervisor Lingwood, from the Community

Get

OpenView Equipment Return Form

About author

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Asset Handover Checklist

Asset Handover Form Template

Equipment Register

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Asset Handover Checklist

Asset Handover Form Template

Equipment Register

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