Template

Asset Handover Form Template

by Rich McManners, from the Community

30+

This Asset Handover Form helps teams document the return of company assets during employee offboarding or internal transfers. Record handover details, ID or security card, and location. Capture comprehensive vehicle information and photos. Log technology and electrical items including laptops or Surface devices, iPads, VPN devices, mobile phones with IMEI and SIM, and work tools such as drills, batteries, wall detectors, and meters. Track stock like Sky Q equipment, hubs, remotes, and accessories, noting serial or NDS numbers and any missing items. The form concludes with employee and assessor declarations, signatures, and notes to ensure accountability and complete asset recovery.

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Confirm accountability and compliance with a digital log

With SafetyCulture you can

Digitize any process, procedure or policy

Eliminate mistakes made by paper-based processes

Create and share professional reports instantly

Confirm accountability and compliance with a digital log

About author

Community

This community page makes available free workplace checklists and templates created by other users within the SafetyCulture community. SafetyCulture has re-published this content and where possible, has credited the original author. SafetyCulture has not verified the accuracy, reliability or suitability of any community content. You agree that your use of any of this content is in accordance with SafetyCulture’s Terms and Conditions.

Template
Asset Handover Checklist
This Asset Handover checklist helps teams document the transfer, exchange, or return of company assets such as vehicles and equipment. Capture who conducted the handover, date, location, and the reason (new, replacement, or leaver). Record asset references including registration numbers and vehicle mileage, identify the asset type, and confirm whether it is new, exchanged, or returned. Note the asset condition with detailed comments and photos to flag any damage. Include signatures from the employee and the representative handing over the asset to confirm accountability. Ideal for facilities management and field service operations to standardize record keeping and reduce loss or disputes.
by Ben Coombes, from the Community
Downloads: 0
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Template
OpenView Equipment Return Form
This equipment return form helps organizations recover and document company assets when employees finish a project or leave a role. The checklist records issued and returned items such as iPads, testers, fuel cards, ID cards, drills, van keys or fobs, uniforms, sat nav devices, mobiles, and PDAs. It includes fields to confirm the return status of each asset and a sign off section for both manager and employee to acknowledge accountability. Ideal for construction and field service teams, it supports clear asset handover, reduces loss, and strengthens compliance processes.
by SafetyCulture
Downloads: 10+
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Template
Rental Equipment Log Template
This rental equipment log template helps construction teams track deliveries and returns of hired machinery and tools. Capture equipment details and serial numbers, record delivery and pickup dates and times, list all parts received and returned, and attach condition photos at handover. Use it on site to keep inventory accurate, document asset condition, and ensure accountability between suppliers and crews. The form includes site information, job location, and sign-off fields to confirm transfers and reduce disputes.
by Allyson Webster, from the Community
Downloads: 10+
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Template
Asset Verification Inspection
Use this Asset Verification Inspection checklist to confirm assets in the field and at the desk. Capture asset details including tag visibility, serial number, current location, and condition. Attach photos, note last inspection date, and verify items against the asset register. Designed to support routine audits and record keeping across facilities and operations, this template helps standardize verification and improve accuracy.
by Ikhsan Fachruddin, from the Community
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Asset Handover Form Template

About author

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Asset Handover Checklist

OpenView Equipment Return Form

Rental Equipment Log Template

Asset Verification Inspection

You might also like

Asset Handover Checklist

OpenView Equipment Return Form

Rental Equipment Log Template

Asset Verification Inspection