Template

Equipment Register

by Sean Mostert, from the Community

10+

Use this equipment register template to control the sign out and return of company assets including phones, keys, cards and tools. The form captures acknowledgments of responsibility and terms, requires names and signatures, and sets expectations for end of day return, no lending, and secure storage. Ideal for office, administration, or facilities teams to maintain an auditable asset trail and reduce loss or damage.

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Digitize any process, procedure or policy

Eliminate mistakes made by paper-based processes

Create and share professional reports instantly

Confirm accountability and compliance with a digital log

With SafetyCulture you can

Digitize any process, procedure or policy

Eliminate mistakes made by paper-based processes

Create and share professional reports instantly

Confirm accountability and compliance with a digital log

About author

Community

This community page makes available free workplace checklists and templates created by other users within the SafetyCulture community. SafetyCulture has re-published this content and where possible, has credited the original author. SafetyCulture has not verified the accuracy, reliability or suitability of any community content. You agree that your use of any of this content is in accordance with SafetyCulture’s Terms and Conditions.

Template
Key Register
Maintain a clear audit trail of physical keys with this key register template. Record key numbers, locations, who signed keys out and in, dates, reasons, signatures, and notes. Ideal for facilities, property managers, schools, offices, and construction sites to improve access control, reduce loss, and support security and compliance audits.
by Warren Gardiner, from the Community
Downloads: 40+
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Template
Plant and Equipment Damage, Loss and Theft Report
This Plant and Equipment Damage, Loss and Theft Report form helps teams document incidents affecting company assets. Users can record incident date and time, location and specific area, equipment ID and status, photos of damage or loss, and the names of involved staff and supervisors. The form includes sections for incident details, actions required, and signatures from the operator, supervisor, and office staff to ensure accountability and timely follow up. Designed for construction and field operations, it supports safety, compliance, and efficient asset management.
by Jeff Pratt, from the Community
Downloads: 0
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Template
OpenView Equipment Return Form
This equipment return form helps organizations recover and document company assets when employees finish a project or leave a role. The checklist records issued and returned items such as iPads, testers, fuel cards, ID cards, drills, van keys or fobs, uniforms, sat nav devices, mobiles, and PDAs. It includes fields to confirm the return status of each asset and a sign off section for both manager and employee to acknowledge accountability. Ideal for construction and field service teams, it supports clear asset handover, reduces loss, and strengthens compliance processes.
by SafetyCulture
Downloads: 10+
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Template
Equipment Delivery and Return Form
Use this equipment delivery and return form to record the issuance and collection of PPE and site tools. Select items such as harnesses, anchors, lanyards, lifelines, respirators, first aid kits, and more. Capture serial or tag numbers, photos, employee details, job and shop locations, dates, and costs. Obtain acknowledgments and signatures in English and Spanish to confirm responsibility for care and replacement. Track returns with receiving signatures to maintain compliance, reduce loss, and improve accountability across projects.
by Ramos Ramos, from the Community
Downloads: 0
Get

Key Register

Maintain a clear audit trail of physical keys with this key register template. Record key numbers, locations, who signed keys out and in, dates, reasons, signatures, and notes. Ideal for facilities, property managers, schools, offices, and construction sites to improve access control, reduce loss, and support security and compliance audits.

by Warren Gardiner, from the Community

40+

Get

Template

Plant and Equipment Damage, Loss and Theft Report

This Plant and Equipment Damage, Loss and Theft Report form helps teams document incidents affecting company assets. Users can record incident date and time, location and specific area, equipment ID and status, photos of damage or loss, and the names of involved staff and supervisors. The form includes sections for incident details, actions required, and signatures from the operator, supervisor, and office staff to ensure accountability and timely follow up. Designed for construction and field operations, it supports safety, compliance, and efficient asset management.

by Jeff Pratt, from the Community

Get

Template

OpenView Equipment Return Form

This equipment return form helps organizations recover and document company assets when employees finish a project or leave a role. The checklist records issued and returned items such as iPads, testers, fuel cards, ID cards, drills, van keys or fobs, uniforms, sat nav devices, mobiles, and PDAs. It includes fields to confirm the return status of each asset and a sign off section for both manager and employee to acknowledge accountability. Ideal for construction and field service teams, it supports clear asset handover, reduces loss, and strengthens compliance processes.

by SafetyCulture

10+

Get

Template

Equipment Delivery and Return Form

Use this equipment delivery and return form to record the issuance and collection of PPE and site tools. Select items such as harnesses, anchors, lanyards, lifelines, respirators, first aid kits, and more. Capture serial or tag numbers, photos, employee details, job and shop locations, dates, and costs. Obtain acknowledgments and signatures in English and Spanish to confirm responsibility for care and replacement. Track returns with receiving signatures to maintain compliance, reduce loss, and improve accountability across projects.

by Ramos Ramos, from the Community

Get

Equipment Register

About author

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Key Register

Plant and Equipment Damage, Loss and Theft Report

OpenView Equipment Return Form

Equipment Delivery and Return Form

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Key Register

Plant and Equipment Damage, Loss and Theft Report

OpenView Equipment Return Form

Equipment Delivery and Return Form