Template

Equipment Delivery and Return Form

by Ramos Ramos, from the Community

Use this equipment delivery and return form to record the issuance and collection of PPE and site tools. Select items such as harnesses, anchors, lanyards, lifelines, respirators, first aid kits, and more. Capture serial or tag numbers, photos, employee details, job and shop locations, dates, and costs. Obtain acknowledgments and signatures in English and Spanish to confirm responsibility for care and replacement. Track returns with receiving signatures to maintain compliance, reduce loss, and improve accountability across projects.

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Digitize any process, procedure or policy

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Confirm accountability and compliance with a digital log

With SafetyCulture you can

Digitize any process, procedure or policy

Eliminate mistakes made by paper-based processes

Create and share professional reports instantly

Confirm accountability and compliance with a digital log

About author

Community

This community page makes available free workplace checklists and templates created by other users within the SafetyCulture community. SafetyCulture has re-published this content and where possible, has credited the original author. SafetyCulture has not verified the accuracy, reliability or suitability of any community content. You agree that your use of any of this content is in accordance with SafetyCulture’s Terms and Conditions.

Template
New Equipment Issuance Form
This new equipment issuance checklist helps construction teams document the handover of PPE and other gear. Capture recipient details, department and supervisor, and specify items such as body harnesses, SRLs, lanyards, and anchors. Record asset tag numbers, sizes, manufacturer, model, lot and serial numbers, and note equipment condition. Include acknowledgment text for responsibility, plus recipient and issuer signatures with date. Use this template to maintain clear records, streamline replacements for lost or damaged items, and ensure accountability for safety-critical equipment.
by Zach Eakles, from the Community
Downloads: 30+
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Template
GFT Equipment Delivery and Return Form
Use this equipment delivery and return form to manage the issue and collection of plant and tools on site. Capture equipment type, serial or ID, time stamped photos, and condition checks before issuing or when returned. Include signatures from the person receiving or returning and the person delivering to confirm responsibility and costs for damage or loss. Built for common construction items like disc cutters, trench rammers, whacker plates, mini diggers, and trailers, the form helps remove unsafe items from circulation and organize repairs or replacements.
by Rod Davey, from the Community
Downloads: 0
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Template
Equipment Sign Out Sheet Template
Use this equipment sign out sheet to record the item issued, quantity, condition, employee details, and dates for issuance and return. Capture location, department, employee number, signatures, and approver sign-off to maintain accountability and compliance with equipment use policies. Ideal for IT and facilities teams managing shared assets and tools across sites. Helps standardize record keeping, reduce loss, and track responsibility throughout the checkout lifecycle.
by Josh Brander, from the Community
Downloads: 10+
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Template
McCormick Concepts Material Return Form
This material return form template helps teams document and manage returns to vendors. Capture item details including part and serial numbers, select a reason for return, and describe faults or issues. Add multiple items, note client and document information, and obtain a sign-off with digital signature. Ideal for construction and field operations seeking a simple, auditable process to streamline vendor returns and maintain accurate records.
by McCormick Concepts, from the Community
Downloads: 10+
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Equipment Delivery and Return Form

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