Template

Equipment Sign Out Form

by John Badham, from the Community

Use this Equipment Sign Out template to track tools and plant issued on site. Capture the recipient, project location, item and serial numbers, condition at issue, signatures, and return details. The form includes Sign Out and Sign In sections with checks for received in good condition to improve accountability, reduce loss, and ensure safe, compliant equipment management.

With SafetyCulture you can

Digitize any process, procedure or policy

Eliminate mistakes made by paper-based processes

Create and share professional reports instantly

Confirm accountability and compliance with a digital log

With SafetyCulture you can

Digitize any process, procedure or policy

Eliminate mistakes made by paper-based processes

Create and share professional reports instantly

Confirm accountability and compliance with a digital log

About author

Community

This community page makes available free workplace checklists and templates created by other users within the SafetyCulture community. SafetyCulture has re-published this content and where possible, has credited the original author. SafetyCulture has not verified the accuracy, reliability or suitability of any community content. You agree that your use of any of this content is in accordance with SafetyCulture’s Terms and Conditions.

Template
Equipment Sign Out Sheet Template
Use this equipment sign out sheet to record the item issued, quantity, condition, employee details, and dates for issuance and return. Capture location, department, employee number, signatures, and approver sign-off to maintain accountability and compliance with equipment use policies. Ideal for IT and facilities teams managing shared assets and tools across sites. Helps standardize record keeping, reduce loss, and track responsibility throughout the checkout lifecycle.
by Josh Brander, from the Community
Downloads: 10+
Get
Template
Equipment Sign Out Form
Use this equipment sign out form to record all equipment sign out during the workday. Identify as many equipment as needed for the duration of the shift and enter the equipment type, number, purpose, and the operator's name and signature. Complete the equipment sign out form with the equipment manager's comments and signature.
by SafetyCulture
Downloads: 200+
Get
Template
Tool Check Out Form
Use this tool check out template to track the borrowing and return of tools across your team. Capture check out and check in dates, tool descriptions, serial numbers, condition on issue, and any comments. Require the checkout person to sign for accountability and maintain accurate records for asset control, safety, and loss prevention on job sites.
by Franciska Debruyn, from the Community
Downloads: 10+
Get
Template
Rental Equipment Log Template
This rental equipment log template helps construction teams track deliveries and returns of hired machinery and tools. Capture equipment details and serial numbers, record delivery and pickup dates and times, list all parts received and returned, and attach condition photos at handover. Use it on site to keep inventory accurate, document asset condition, and ensure accountability between suppliers and crews. The form includes site information, job location, and sign-off fields to confirm transfers and reduce disputes.
by Allyson Webster, from the Community
Downloads: 10+
Get

Equipment Sign Out Sheet Template

Use this equipment sign out sheet to record the item issued, quantity, condition, employee details, and dates for issuance and return. Capture location, department, employee number, signatures, and approver sign-off to maintain accountability and compliance with equipment use policies. Ideal for IT and facilities teams managing shared assets and tools across sites. Helps standardize record keeping, reduce loss, and track responsibility throughout the checkout lifecycle.

by Josh Brander, from the Community

10+

Get

Template

Equipment Sign Out Form

Use this equipment sign out form to record all equipment sign out during the workday. Identify as many equipment as needed for the duration of the shift and enter the equipment type, number, purpose, and the operator's name and signature. Complete the equipment sign out form with the equipment manager's comments and signature.

by SafetyCulture

200+

Get

Template

Tool Check Out Form

Use this tool check out template to track the borrowing and return of tools across your team. Capture check out and check in dates, tool descriptions, serial numbers, condition on issue, and any comments. Require the checkout person to sign for accountability and maintain accurate records for asset control, safety, and loss prevention on job sites.

by Franciska Debruyn, from the Community

10+

Get

Template

Rental Equipment Log Template

This rental equipment log template helps construction teams track deliveries and returns of hired machinery and tools. Capture equipment details and serial numbers, record delivery and pickup dates and times, list all parts received and returned, and attach condition photos at handover. Use it on site to keep inventory accurate, document asset condition, and ensure accountability between suppliers and crews. The form includes site information, job location, and sign-off fields to confirm transfers and reduce disputes.

by Allyson Webster, from the Community

10+

Get

Equipment Sign Out Form

About author

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Equipment Sign Out Sheet Template

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Equipment Sign Out Sheet Template

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