Template

GFT Equipment Delivery and Return Form

by Rod Davey, from the Community

Use this equipment delivery and return form to manage the issue and collection of plant and tools on site. Capture equipment type, serial or ID, time stamped photos, and condition checks before issuing or when returned. Include signatures from the person receiving or returning and the person delivering to confirm responsibility and costs for damage or loss. Built for common construction items like disc cutters, trench rammers, whacker plates, mini diggers, and trailers, the form helps remove unsafe items from circulation and organize repairs or replacements.

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Digitize any process, procedure or policy

Eliminate mistakes made by paper-based processes

Create and share professional reports instantly

Confirm accountability and compliance with a digital log

With SafetyCulture you can

Digitize any process, procedure or policy

Eliminate mistakes made by paper-based processes

Create and share professional reports instantly

Confirm accountability and compliance with a digital log

About author

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This community page makes available free workplace checklists and templates created by other users within the SafetyCulture community. SafetyCulture has re-published this content and where possible, has credited the original author. SafetyCulture has not verified the accuracy, reliability or suitability of any community content. You agree that your use of any of this content is in accordance with SafetyCulture’s Terms and Conditions.

Template
Equipment Delivery and Return Form
Use this equipment delivery and return form to record the issuance and collection of PPE and site tools. Select items such as harnesses, anchors, lanyards, lifelines, respirators, first aid kits, and more. Capture serial or tag numbers, photos, employee details, job and shop locations, dates, and costs. Obtain acknowledgments and signatures in English and Spanish to confirm responsibility for care and replacement. Track returns with receiving signatures to maintain compliance, reduce loss, and improve accountability across projects.
by Ramos Ramos, from the Community
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Template
Equipment Responsibility Form
This Equipment Responsibility Form helps organizations document and track equipment issued to employees. It includes an acknowledgement of responsibility for loss or damage, fields to list items like radios, body cameras, stab vests, uniforms, and ID badges, and places to capture serial numbers, sizes, signatures, manager details, and dates. The form clarifies reporting duties for broken, stolen, or damaged items and outlines return requirements at the end of employment. Ideal for security teams and other roles handling company gear, and adaptable to various industries.
by Supervisor Lingwood, from the Community
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Template
Plant and Equipment Damage, Loss and Theft Report
This Plant and Equipment Damage, Loss and Theft Report form helps teams document incidents affecting company assets. Users can record incident date and time, location and specific area, equipment ID and status, photos of damage or loss, and the names of involved staff and supervisors. The form includes sections for incident details, actions required, and signatures from the operator, supervisor, and office staff to ensure accountability and timely follow up. Designed for construction and field operations, it supports safety, compliance, and efficient asset management.
by Jeff Pratt, from the Community
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Template
Equipment Sign Out Form
Use this Equipment Sign Out template to track tools and plant issued on site. Capture the recipient, project location, item and serial numbers, condition at issue, signatures, and return details. The form includes Sign Out and Sign In sections with checks for received in good condition to improve accountability, reduce loss, and ensure safe, compliant equipment management.
by John Badham, from the Community
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GFT Equipment Delivery and Return Form

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Equipment Delivery and Return Form

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