Template

Plant and Equipment Damage, Loss and Theft Report

by Jeff Pratt, from the Community

This Plant and Equipment Damage, Loss and Theft Report form helps teams document incidents affecting company assets. Users can record incident date and time, location and specific area, equipment ID and status, photos of damage or loss, and the names of involved staff and supervisors. The form includes sections for incident details, actions required, and signatures from the operator, supervisor, and office staff to ensure accountability and timely follow up. Designed for construction and field operations, it supports safety, compliance, and efficient asset management.

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Confirm accountability and compliance with a digital log

With SafetyCulture you can

Digitize any process, procedure or policy

Eliminate mistakes made by paper-based processes

Create and share professional reports instantly

Confirm accountability and compliance with a digital log

About author

Community

This community page makes available free workplace checklists and templates created by other users within the SafetyCulture community. SafetyCulture has re-published this content and where possible, has credited the original author. SafetyCulture has not verified the accuracy, reliability or suitability of any community content. You agree that your use of any of this content is in accordance with SafetyCulture’s Terms and Conditions.

Template
Equipment Damage, Loss and Theft Report Form
Use this equipment damage, loss and theft report form to document incidents quickly and consistently. Capture the incident type, work being carried out, people involved, equipment details and identification numbers, location, and a complete description of how the damage, loss or theft occurred. Attach photos, record estimated repair or replacement costs, and note the responsible person. If theft is involved, add police file and station numbers and the officer in charge. Collect employee and supervisor signatures, then export the finished report to PDF, Word, Excel or share via web link.
by Thomasina Larkin, from the Community
Downloads: 40+
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Template
Site Incident Report Form
Use this site incident report form to document workplace events accurately and consistently. Capture site name, location, date and time of the incident and when it was reported, employee and supervisor details, witness names and contacts, and a clear description of the task and how the incident occurred. Record any damage or loss, immediate actions taken, photos of damage, and whether emergency services attended, including officer details. Assess post-incident risk, assign follow-up actions, and obtain employee and investigating manager signatures to support safety, compliance, and continuous improvement.
by Rick Todd, from the Community
Downloads: 30+
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Template
Damage Report Form
Use this flexible Damage Report Form to document new incidents quickly and accurately. Capture driver name, date and time, incident location, detailed description of the incident and damage, and attach photos for evidence. Ideal for transport and logistics teams managing vehicle and asset damage, this template standardizes reporting to support timely follow up and safer operations. Templates in the Public Library are examples only and should be reviewed for suitability.
by alfie caldecott, from the Community
Downloads: 0
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Template
Asset Damage Report V2 2023
This Asset Damage Report template helps teams document and manage damage to company assets across sites and warehouses. Capture asset details, location, time and date of report, and who reported the incident. Record the type of equipment damaged, serial numbers, and observed damage, attach images, and note whether a pre-use check was completed. Assign or record the engineer responsible for attending onsite, log whether a repair has been requested, notify the warehouse or site manager, and collect signatures from the person reporting. Use this checklist to streamline incident documentation, improve accountability, and speed up repairs for vehicles, equipment, and facility assets.
by Kathryn Kennedy, from the Community
Downloads: 0
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Plant and Equipment Damage, Loss and Theft Report

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Equipment Damage, Loss and Theft Report Form

Site Incident Report Form

Damage Report Form

Asset Damage Report V2 2023

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Equipment Damage, Loss and Theft Report Form

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Asset Damage Report V2 2023