Template

Defects Report Template

by Rachael Scholfield, from the Community

20+

Use this defects report template to document issues identified during practical completion and the defects period. Capture project and client details, site address, contractor, inspection dates and numbers, and the consultant conducting the inspection. Record defect descriptions, damage observed, responsible trade, and attach photos. Set rectification actions, agreed timeframes, and anticipated completion dates. Track outstanding items and schedule the next inspection.

With SafetyCulture you can

Digitize any process, procedure or policy

Eliminate mistakes made by paper-based processes

Create and share professional reports instantly

Confirm accountability and compliance with a digital log

With SafetyCulture you can

Digitize any process, procedure or policy

Eliminate mistakes made by paper-based processes

Create and share professional reports instantly

Confirm accountability and compliance with a digital log

About author

Community

This community page makes available free workplace checklists and templates created by other users within the SafetyCulture community. SafetyCulture has re-published this content and where possible, has credited the original author. SafetyCulture has not verified the accuracy, reliability or suitability of any community content. You agree that your use of any of this content is in accordance with SafetyCulture’s Terms and Conditions.

Template
Defects Rectification Report
Use this Defects Rectification Report to document identified defects and non-compliance on site, record job and project details, assign rectification actions, set agreed completion dates, and schedule re-inspections. Capture comments, verification outcomes, and compliance status to ensure issues are resolved and signed off efficiently. Ideal for construction and facilities projects seeking a clear, repeatable defect management process.
by Brian Ho, from the Community
Downloads: 0
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Template
Defect Report for Practical Completion
This practical completion defect report template helps construction and fitout teams capture and manage defects before handover. Record risks, detailed descriptions, and exact locations across store areas like selling floor, dock, office, entrance, fitting rooms, registers, and plant rooms. Log defects across electrical, signage, emergency lighting, power and data, HVAC, fire systems, security, mechanical equipment, PA systems, and general building works. Add photos for evidence and track outstanding items to ensure quality and compliance at completion.
by Rennie Willrath, from the Community
Downloads: 0
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Template
Daily Construction Defects Report
Streamline defect management on construction sites with this daily defects report template. Log each defect with location details across interior and exterior areas, describe the issue, assign the responsible trade, record status, and attach photos. Track rectification and add comments to maintain accountability and quality control. Ideal for builders, site supervisors, and contractors to keep projects moving, reduce rework, and ensure issues are captured and resolved promptly.
by David Gee, from the Community
Downloads: 20+
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Template
Home Maintenance Inspection Checklist
This maintenance inspection checklist is designed for residential builders and site managers to document defects after handover. Record job details, client information, inspection dates, and per-room issues across entrances, garage, kitchen, laundry, living areas, bedrooms, bathrooms, and externals. Assign each defect to the relevant trade, add photos, note scheduled and completion dates, and capture signatures to ensure timely rectification.
by Geoff Palmer, from the Community
Downloads: 20+
Get

Defects Rectification Report

Use this Defects Rectification Report to document identified defects and non-compliance on site, record job and project details, assign rectification actions, set agreed completion dates, and schedule re-inspections. Capture comments, verification outcomes, and compliance status to ensure issues are resolved and signed off efficiently. Ideal for construction and facilities projects seeking a clear, repeatable defect management process.

by Brian Ho, from the Community

Get

Template

Defect Report for Practical Completion

This practical completion defect report template helps construction and fitout teams capture and manage defects before handover. Record risks, detailed descriptions, and exact locations across store areas like selling floor, dock, office, entrance, fitting rooms, registers, and plant rooms. Log defects across electrical, signage, emergency lighting, power and data, HVAC, fire systems, security, mechanical equipment, PA systems, and general building works. Add photos for evidence and track outstanding items to ensure quality and compliance at completion.

by Rennie Willrath, from the Community

Get

Template

Daily Construction Defects Report

Streamline defect management on construction sites with this daily defects report template. Log each defect with location details across interior and exterior areas, describe the issue, assign the responsible trade, record status, and attach photos. Track rectification and add comments to maintain accountability and quality control. Ideal for builders, site supervisors, and contractors to keep projects moving, reduce rework, and ensure issues are captured and resolved promptly.

by David Gee, from the Community

20+

Get

Template

Home Maintenance Inspection Checklist

This maintenance inspection checklist is designed for residential builders and site managers to document defects after handover. Record job details, client information, inspection dates, and per-room issues across entrances, garage, kitchen, laundry, living areas, bedrooms, bathrooms, and externals. Assign each defect to the relevant trade, add photos, note scheduled and completion dates, and capture signatures to ensure timely rectification.

by Geoff Palmer, from the Community

20+

Get

Defects Report Template

About author

You might also like

Defects Rectification Report

Defect Report for Practical Completion

Daily Construction Defects Report

Home Maintenance Inspection Checklist

You might also like

Defects Rectification Report

Defect Report for Practical Completion

Daily Construction Defects Report

Home Maintenance Inspection Checklist