Template

Defect Report for Practical Completion

by Rennie Willrath, from the Community

This practical completion defect report template helps construction and fitout teams capture and manage defects before handover. Record risks, detailed descriptions, and exact locations across store areas like selling floor, dock, office, entrance, fitting rooms, registers, and plant rooms. Log defects across electrical, signage, emergency lighting, power and data, HVAC, fire systems, security, mechanical equipment, PA systems, and general building works. Add photos for evidence and track outstanding items to ensure quality and compliance at completion.

With SafetyCulture you can

Digitize any process, procedure or policy

Eliminate mistakes made by paper-based processes

Create and share professional reports instantly

Confirm accountability and compliance with a digital log

With SafetyCulture you can

Digitize any process, procedure or policy

Eliminate mistakes made by paper-based processes

Create and share professional reports instantly

Confirm accountability and compliance with a digital log

About author

Community

This community page makes available free workplace checklists and templates created by other users within the SafetyCulture community. SafetyCulture has re-published this content and where possible, has credited the original author. SafetyCulture has not verified the accuracy, reliability or suitability of any community content. You agree that your use of any of this content is in accordance with SafetyCulture’s Terms and Conditions.

Template
Defect Report Template for Practical Completion
Use this construction defect report template to document issues found during practical completion inspections. Capture defects across HVAC, electrical, building works, fire and mechanical systems, add photos, note locations like plant rooms or selling floors, and assess risk and equipment type. Streamline punch-list and handover by organizing actions and coordinating follow-up to maintain safety, reliability, and compliance.
by Rennie Willrath, from the Community
Downloads: 10+
Get
Template
Defect Report Checklist
Use this defect report checklist to capture onsite issues across HVAC, electrical, plumbing, building works, fire systems, mechanical equipment, security and communications. Record photos, locations, equipment types and risk to streamline coordination with landlords, contractors and clients. Ideal for facility and site inspections in commercial and retail environments to ensure safety, reliability and compliance.
by Rennie Willrath, from the Community
Downloads: 0
Get
Template
Defects Report Template
Use this defects report template to document issues identified during practical completion and the defects period. Capture project and client details, site address, contractor, inspection dates and numbers, and the consultant conducting the inspection. Record defect descriptions, damage observed, responsible trade, and attach photos. Set rectification actions, agreed timeframes, and anticipated completion dates. Track outstanding items and schedule the next inspection.
by Rachael Scholfield, from the Community
Downloads: 20+
Get
Template
Practical Completion Certificate Template
This Practical Completion Certificate template helps project teams formally confirm completion and transfer of responsibility at handover. Capture site details, client and contractor representatives, date of practical completion, and the agreed defects liability period. Work through a mandatory handover checklist, including cleanliness, walkaround, snag list status, and key return. Record mechanical and electrical instruction items such as controller locations, distribution panels, emergency lighting, and life-safety systems. Collect signatures from the main contractor and client PM to certify completion and payment terms.
by Jack Hayes, from the Community
Downloads: 0
Get

Defect Report for Practical Completion

About author

You might also like

Defect Report Template for Practical Completion

Defect Report Checklist

Defects Report Template

Practical Completion Certificate Template

You might also like

Defect Report Template for Practical Completion

Defect Report Checklist

Defects Report Template

Practical Completion Certificate Template