Template

Defect Report Checklist

by Rennie Willrath, from the Community

Use this defect report checklist to capture onsite issues across HVAC, electrical, plumbing, building works, fire systems, mechanical equipment, security and communications. Record photos, locations, equipment types and risk to streamline coordination with landlords, contractors and clients. Ideal for facility and site inspections in commercial and retail environments to ensure safety, reliability and compliance.

With SafetyCulture you can

Digitize any process, procedure or policy

Eliminate mistakes made by paper-based processes

Create and share professional reports instantly

Confirm accountability and compliance with a digital log

With SafetyCulture you can

Digitize any process, procedure or policy

Eliminate mistakes made by paper-based processes

Create and share professional reports instantly

Confirm accountability and compliance with a digital log

About author

Community

This community page makes available free workplace checklists and templates created by other users within the SafetyCulture community. SafetyCulture has re-published this content and where possible, has credited the original author. SafetyCulture has not verified the accuracy, reliability or suitability of any community content. You agree that your use of any of this content is in accordance with SafetyCulture’s Terms and Conditions.

Template
Defect Report Template for Practical Completion
Use this construction defect report template to document issues found during practical completion inspections. Capture defects across HVAC, electrical, building works, fire and mechanical systems, add photos, note locations like plant rooms or selling floors, and assess risk and equipment type. Streamline punch-list and handover by organizing actions and coordinating follow-up to maintain safety, reliability, and compliance.
by Rennie Willrath, from the Community
Downloads: 20+
Get
Template
Defect Report for Practical Completion
This practical completion defect report template helps construction and fitout teams capture and manage defects before handover. Record risks, detailed descriptions, and exact locations across store areas like selling floor, dock, office, entrance, fitting rooms, registers, and plant rooms. Log defects across electrical, signage, emergency lighting, power and data, HVAC, fire systems, security, mechanical equipment, PA systems, and general building works. Add photos for evidence and track outstanding items to ensure quality and compliance at completion.
by Rennie Willrath, from the Community
Downloads: 0
Get
Template
Commercial Site Inspection Report
Use this commercial site inspection report template to evaluate the condition and safety of commercial buildings. The checklist covers external areas, fire systems, hydraulics and plumbing, lifts and vertical transport, electrical systems, electronic security, data and communications, and general maintenance. Capture observations, note defects, and track corrective actions to keep sites compliant and well maintained. Customize sections to suit your facility and schedule routine audits across multiple locations.
by Joanna Hill, from the Community
Downloads: 10+
Get
Template
Building Condition and Defect Inspection Checklist
This building condition, defect, and component inspection checklist helps facility and asset managers assess exterior areas, roofs, and internal systems room by room. Capture minor and major defects with photos, assign priorities and estimated costs, and build maintenance schedules. Evaluate fire and safety equipment, finishes, plumbing, mechanical and electrical services, and major plant to produce condition ratings and an overall facility score. Use it to plan cyclic maintenance and works programs and to track items requiring follow-up or reinspection.
by ian pearl, from the Community
Downloads: 30+
Get

Defect Report Template for Practical Completion

Use this construction defect report template to document issues found during practical completion inspections. Capture defects across HVAC, electrical, building works, fire and mechanical systems, add photos, note locations like plant rooms or selling floors, and assess risk and equipment type. Streamline punch-list and handover by organizing actions and coordinating follow-up to maintain safety, reliability, and compliance.

by Rennie Willrath, from the Community

20+

Get

Template

Defect Report for Practical Completion

This practical completion defect report template helps construction and fitout teams capture and manage defects before handover. Record risks, detailed descriptions, and exact locations across store areas like selling floor, dock, office, entrance, fitting rooms, registers, and plant rooms. Log defects across electrical, signage, emergency lighting, power and data, HVAC, fire systems, security, mechanical equipment, PA systems, and general building works. Add photos for evidence and track outstanding items to ensure quality and compliance at completion.

by Rennie Willrath, from the Community

Get

Template

Commercial Site Inspection Report

Use this commercial site inspection report template to evaluate the condition and safety of commercial buildings. The checklist covers external areas, fire systems, hydraulics and plumbing, lifts and vertical transport, electrical systems, electronic security, data and communications, and general maintenance. Capture observations, note defects, and track corrective actions to keep sites compliant and well maintained. Customize sections to suit your facility and schedule routine audits across multiple locations.

by Joanna Hill, from the Community

10+

Get

Template

Building Condition and Defect Inspection Checklist

This building condition, defect, and component inspection checklist helps facility and asset managers assess exterior areas, roofs, and internal systems room by room. Capture minor and major defects with photos, assign priorities and estimated costs, and build maintenance schedules. Evaluate fire and safety equipment, finishes, plumbing, mechanical and electrical services, and major plant to produce condition ratings and an overall facility score. Use it to plan cyclic maintenance and works programs and to track items requiring follow-up or reinspection.

by ian pearl, from the Community

30+

Get

Defect Report Checklist

About author

You might also like

Defect Report Template for Practical Completion

Defect Report for Practical Completion

Commercial Site Inspection Report

Building Condition and Defect Inspection Checklist

You might also like

Defect Report Template for Practical Completion

Defect Report for Practical Completion

Commercial Site Inspection Report

Building Condition and Defect Inspection Checklist