Template

Defect Report Template for Practical Completion

by Rennie Willrath, from the Community

10+

Use this construction defect report template to document issues found during practical completion inspections. Capture defects across HVAC, electrical, building works, fire and mechanical systems, add photos, note locations like plant rooms or selling floors, and assess risk and equipment type. Streamline punch-list and handover by organizing actions and coordinating follow-up to maintain safety, reliability, and compliance.

With SafetyCulture you can

Digitize any process, procedure or policy

Eliminate mistakes made by paper-based processes

Create and share professional reports instantly

Confirm accountability and compliance with a digital log

With SafetyCulture you can

Digitize any process, procedure or policy

Eliminate mistakes made by paper-based processes

Create and share professional reports instantly

Confirm accountability and compliance with a digital log

About author

Community

This community page makes available free workplace checklists and templates created by other users within the SafetyCulture community. SafetyCulture has re-published this content and where possible, has credited the original author. SafetyCulture has not verified the accuracy, reliability or suitability of any community content. You agree that your use of any of this content is in accordance with SafetyCulture’s Terms and Conditions.

Template
Defect Report for Practical Completion
This practical completion defect report template helps construction and fitout teams capture and manage defects before handover. Record risks, detailed descriptions, and exact locations across store areas like selling floor, dock, office, entrance, fitting rooms, registers, and plant rooms. Log defects across electrical, signage, emergency lighting, power and data, HVAC, fire systems, security, mechanical equipment, PA systems, and general building works. Add photos for evidence and track outstanding items to ensure quality and compliance at completion.
by Rennie Willrath, from the Community
Downloads: 0
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Template
Defect Report Checklist
Use this defect report checklist to capture onsite issues across HVAC, electrical, plumbing, building works, fire systems, mechanical equipment, security and communications. Record photos, locations, equipment types and risk to streamline coordination with landlords, contractors and clients. Ideal for facility and site inspections in commercial and retail environments to ensure safety, reliability and compliance.
by Rennie Willrath, from the Community
Downloads: 0
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Template
Construction Defect List Template
This construction defect list template helps teams log and manage punch list items across projects. Capture defect details, locations and photos, set priority and due dates, assign actions, and track status to closure. Use it during site walks, pre-handover, and QA/QC inspections to improve quality, transparency, and handover readiness.
by Matt Beveridge, from the Community
Downloads: 10+
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Template
Defect Inspection Report Template
This Defect Inspection Report template helps construction teams capture and manage defects found on site. Record project details, date and location, describe defective work, attach photos, note who is responsible, and outline corrective actions. Use it to standardize defect reporting, improve accountability, and speed up remediation across contractors and trades. Ideal for site supervisors, quality inspectors, and project managers seeking consistent documentation for punch lists, handover, and warranty tracking.
by Will McNaught, from the Community
Downloads: 0
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Defect Report for Practical Completion

This practical completion defect report template helps construction and fitout teams capture and manage defects before handover. Record risks, detailed descriptions, and exact locations across store areas like selling floor, dock, office, entrance, fitting rooms, registers, and plant rooms. Log defects across electrical, signage, emergency lighting, power and data, HVAC, fire systems, security, mechanical equipment, PA systems, and general building works. Add photos for evidence and track outstanding items to ensure quality and compliance at completion.

by Rennie Willrath, from the Community

Get

Template

Defect Report Checklist

Use this defect report checklist to capture onsite issues across HVAC, electrical, plumbing, building works, fire systems, mechanical equipment, security and communications. Record photos, locations, equipment types and risk to streamline coordination with landlords, contractors and clients. Ideal for facility and site inspections in commercial and retail environments to ensure safety, reliability and compliance.

by Rennie Willrath, from the Community

Get

Template

Construction Defect List Template

This construction defect list template helps teams log and manage punch list items across projects. Capture defect details, locations and photos, set priority and due dates, assign actions, and track status to closure. Use it during site walks, pre-handover, and QA/QC inspections to improve quality, transparency, and handover readiness.

by Matt Beveridge, from the Community

10+

Get

Template

Defect Inspection Report Template

This Defect Inspection Report template helps construction teams capture and manage defects found on site. Record project details, date and location, describe defective work, attach photos, note who is responsible, and outline corrective actions. Use it to standardize defect reporting, improve accountability, and speed up remediation across contractors and trades. Ideal for site supervisors, quality inspectors, and project managers seeking consistent documentation for punch lists, handover, and warranty tracking.

by Will McNaught, from the Community

Get

Defect Report Template for Practical Completion

About author

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Defect Report for Practical Completion

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Defect Report for Practical Completion

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