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Safety Management Plan

Keep your workplace and employees safe at all times with a dedicated safety management plan.

Safety Management Plan Template

  • Eliminate paperwork with digital checklists
  • Generate reports from completed checklists
  • Free to use for up to 10 users
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A safety management plan aims to ensure that all safety measures needed for a project are in place and implemented appropriately. With this safety management plan template, businesses should be able to identify points for improvement and do the following:

  • Check if management personnel are carrying out their designated responsibilities
  • Ensure all communication lines are known to all
  • Manage risks and hazards that can harm staff
  • Attach photo evidence of issues and noncompliance with safety standards
  • Assign corrective actions for issues spotted to the correct personnel

After, you can export your plan and subsequent reports in PDF, Word, Excel, or Weblink formats for easy sharing outside of your team or organization.

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Published 20 Aug 2024
Article byRoselin Manawis
|2 min read

What is a Safety Management Plan?

A safety management plan (SMP) is a document that outlines the specific safety procedures and arrangements necessary for a project or activity. It is an essential aspect of maintaining an efficient safety management system as it helps define responsibilities, objectives, emergency response plans, and communication channels.

Importance and Benefits

A safety management plan serves as the cornerstone of any organization’s commitment to safety. It outlines the strategies, protocols, and procedures to follow to safeguard employees, assets, and the environment. Specifically, it aims to help with the following:

  • Enhancing workplace safety and reducing injuries and illnesses
  • Ensuring regulatory compliance with internal and legal safety requirements
  • Identifying hazards and threats to employee safety
  • Mitigating risks and addressing them
  • Reporting and documenting incidents, hazards, and risks

Having a safety management plan can also help streamline and improve operations and organizational management. As it outlines all safety procedures, it can also help in designating necessary point persons in case of emergencies, as well as the roles and responsibilities of each one.

What to Include in a Safety Management Plan

Different organizations have different safety procedures to follow. However, a typical safety management plan contains fields for the following:

  • Name of person preparing the plan and their personnel
  • Management responsibilities
  • Communication channels to use
  • Risk management practices such as:
    • Enforcing and implementing emergency procedures
    • Presence of Job Hazard Analysis (JHA) sheets
    • Observing for hazards present and identifying the mitigation measures for them
  • Observed safety breaches, if any
  • Additional notes and recommendations
  • Sign off

Here is a sample safety management plan in use for reference:

FAQs about Safety Management Plans

What are the most common uses for a safety management plan?

What is the difference between a safety management plan and a safety management system?

Who manages the safety management plan in an organization?

Create and Implement an Efficient Safety Management Plan with SafetyCulture

Having a safety management plan is essential for all workplaces, and the best way to have one is with the use of a digital platform. By going digital, you can save time on managing paperwork and sorting and distributing them to your workers, making it easier to focus on things that matter.

One digital solution that can help you is SafetyCulture (formerly iAuditor), a mobile-ready auditing and operations platform. With SafetyCulture’s range of safety management plan templates in the Public Library, you are sure to find the right one for your needs. Each safety management plan template can be edited as you see fit, then replicate and use as many times as you need. You also have the option to create your own from scratch or upload existing ones for SafetyCulture use. All plans and reports will then be stored in the cloud for easy access anytime and anywhere, along with modifiable access controls for each file to ensure privacy.

Additionally, you can also do the following:

  • Raise issues spotted during safety inspections and create corrective actions for them
  • Communicate with your organization or team altogether with a Heads Up
  • Train staff on proper safety procedures to follow
  • Monitor assets to be used and ensure they are in safe working order
  • Read sensor data and integrate them into your plans when inspecting worksites
  • Keep track of lone workers on-site with SHEQSY by SafetyCulture
  • View data at a glance with Analytics
  • Share your plans by exporting them in PDF, Word, Excel, and Weblink formats

Try SafetyCulture for free today!

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Roselin Manawis
Article by

Roselin Manawis

SafetyCulture Content Specialist
Roselin Manawis is a content writer and researcher for SafetyCulture. She has experience in news writing and content marketing across different fields of discipline. Her background in Communication Arts enables her to leverage multimedia and improve the quality of her work. She also contributed as a research assistant for an international study and as a co-author for two books in 2020. With her informative articles, she aims to ignite digital transformation in workplaces around the world.

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