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Top 7 Port State Control (PSC) Inspection Checklists

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Published 16 Aug 2021

What is the Port State Control Inspection?

The Port State Control (PSC) Inspection is the regulatory procedure that verifies if ships in foreign ports comply with international maritime conventions such as the Safety of Life at Sea (SOLAS), Prevention of Pollution from Ships (MARPOL), and Standards of Training, Certification, and Watchkeeping for Seafarers (STCW).

Why are PSC Inspections Important?

The International Maritime Organization (IMO) standardized PSC Inspections for the safety and security of shipping and the prevention of marine and atmospheric pollution by ships. Port State Control Officers can detain substandard ships, regardless of their scheduled departure time. Unrectified deficiencies can result in paying avoidable fees, delaying shipping operations, and losing loyal and potential customers.

This article features:

What is a Port State Control Inspection Checklist?

A port state control inspection checklist is used by the Captain (or Master) and officers on board to easily identify deficiencies, implement corrective actions, and demonstrate the compliant condition, operation, and manning of the ship.

Top 3 PSC Inspection Detainable Deficiencies

Each of the nine regional Memorandum of Understanding (MoU) websites displays inspection results deficiencies, monthly detention lists, and blacklisted ships of current member States. Over a three-year rolling period, annual reports on Port State Control indicate the following as the top 3 detainable deficiencies:

1. International Safety Management (ISM)

ISM-related deficiencies in the maintenance of the ship and equipment, emergency preparedness, and communication systems inevitably lead to detention. Every year, Port State Control Officers perform Concentrated Inspection Campaigns (CICs) where high levels of deficiencies have been identified. Use a PSC Checklist for Emergency Systems and Procedures to adequately prepare for the 2019 CIC from September to November.

2. Fire Safety

Last July 1, an explosion from a fire that broke out in the Italian-flagged Synzania killed a crew member and injured 15 others. The Captain and officers on board should rectify deficiencies in fire doors/openings in fire-resisting divisions, fire detection and alarm systems, and fire-fighting equipment and appliances to reinforce fire safety and avoid similar incidents.

3. Certificate and Documentation

One of the most prevalent PSC inspection deficiencies is due to non-professionalism and negligence e.g., the Oil Record Book (ORB) is not on board or properly filled out. Keep an eye out for these commonly misplaced, invalid, or unavailable certificates and documents by category:

  • Crew Certificates – Seafarer’s Employment Agreement (SEA), endorsement by the flag State, Minimum Safe Manning Document
  • Documents – Records of seafarer’s daily hours of work or rest, Garbage Record Book, cargo information
  • Ship Certificates – Continuous Synopsis Record (CSR), Safety Management Certificate (SMC), International Ship Security Certificate (ISSC)

PSC Inspection App

The Captain and officers on board can easily pass Port State Control inspections by successfully harnessing new technology. iAuditor, the world’s most powerful inspection software, can help your crew rectify detainable deficiencies, prove the seaworthiness of the ship, and prevent costly delays. Empower your officers to:

SafetyCulture Content Specialist

Shine Colcol

Shine Colcol is a content writer and researcher for SafetyCulture since 2019, mostly covering topics about health and safety, environmental, and operations management. She is passionate in empowering teams to build a culture of continuous improvement through well-researched and engaging content. Her experience in cross-industry digital publishing help enrich the quality of information in her articles.

Shine Colcol is a content writer and researcher for SafetyCulture since 2019, mostly covering topics about health and safety, environmental, and operations management. She is passionate in empowering teams to build a culture of continuous improvement through well-researched and engaging content. Her experience in cross-industry digital publishing help enrich the quality of information in her articles.