SafetyCulture Summit 2020

Fire Risk Assessment Templates

Use this simple 5-step guide to easily identify fire hazards, improve fire risk assessment workflows, and evaluate safety controls with a mobile app

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Published September 18th, 2020

What is a Fire Risk Assessment Template?

A fire risk assessment template is a tool used by trained safety officials to identify fire hazards and risk on any site. It helps evaluate if fire protection measures are sufficient to mitigate identified hazards and ensure fire safety. Businesses in all industries are required to carry out regular fire risk assessments in compliance with the Regulatory Reform (Fire Safety) Order 2005. Fire risk assessment records should be kept up to date so that precautionary measures are adequate at all times. Failure to comply can result in fines, criminal charges, irreparable damage to business assets, or worse, cost lives.

5-step Guide to Effectively Perform a Fire Risk Assessment

A fire risk assessment reduces the probability of fire incidents and ensures the safety of people using the premises. Easily perform fire risk assessments by following the steps below provided by the County Durham & Darlington Fire & Rescue Service:

  1. Identify fire hazards.
    A fire usually starts when heat comes into contact with anything that burns. The three things you need to look for in identifying fire hazards are the source of ignition fuel, and oxygen. Take measures to avoid these three coming together to reduce the chances of fire.
  2. Identify people at risk.
    If a fire occurs, immediately identify people at risk and where they are likely to be found around the premises. This step may require evaluating people with disabilities to discuss individual needs. These people could be:

    • employees;
    • visitors/contractors;
    • people with disabilities, elderly customers, or parents with children; and
    • other persons in the immediate vicinity of the premises.
  3. Evaluate, remove, reduce, and protect people from risk.
    Using the information gathered from steps 1 and 2, begin evaluating the management of the premises to identify situations and any acts or omissions that may present a fire risk. It is also essential to evaluate fire escapes and other fire precautions to ensure that they are up to date or adequate. Once you’ve evaluated the risks, remove or reduce the hazards you’ve identified by recommending actions and preventive measures.
  4. Record, plan, inform, instruct, and train.
    This step involves documenting all the significant findings and actions you’ve taken or will take when you perform the fire risk assessment. Significant findings refer to fire hazards, actions taken, or preventive measures put in place. Having a good recordkeeping program for your fire risk assessments is good practice and will be helpful to management and safety officials in case of fire incidents. This step also involves giving staff and employers clear and relevant information and appropriate instructions on fire safety arrangements.
  5. Review.
    Review your current assessment to determine if fire safety systems implemented are effectively controlling fire hazards and risks in the premises. If, during your review, you find that your fire risk assessment is no longer suitable for your premises and the type of work done onsite, revise it accordingly.

What are the Types of Fire?

A fire is categorized under different fire classes depending on the type of material and combustion. These also determine the type of extinguishing agent appropriate for each fire class.

  • Class A is used to classify fires involving ordinary solid combustibles like paper, cloth, wood, and some plastics. These fires can be extinguished by most suppression techniques.
  • Class B are fires that involve flammable liquids, including alcohol, gasoline, oil, ether, and grease. These fires can be extinguished through smothering or inhibiting chemical chain reaction.
  • Class C are fires that involve electrical equipment, appliances, and wiring. These fires can be extinguished using non-conductive agents. Water should never be used to extinguish electrical fires.
  • Class D are fires that involve certain flammable metallic substances, including sodium and potassium. Class D fires require specialist suppression.

How Often Should a Fire Risk Assessment Be Conducted?

Although regular fire risk assessments are recommended to ensure fire safety protocols are kept up to date, there is no law that specifies a specific time frame for how often one should be conducted. Depending on a site’s level of risk or how hazardous the nature of work is, the inspector or responsible person can provide recommendations within the fire risk assessment itself on the frequency of its review. Fortunately, reviews can be done more frequently since they take less time than a new or first-time fire risk assessment. There are certain situations, however, when the responsible person is required to review a fire risk assessment, namely:

  • When there’s reason to think that the assessment is no longer valid
  • When there have been significant changes since the assessment was conducted

In the UK, the Local Government Association (LGA) provides guidance on fire safety for purpose-built flats or residential buildings. Its recommendations on the frequency of fire risk assessments can be used as a good rule of thumb for how often fire risk assessments should be conducted on worksites. The LGA guidance states that low-rise blocks of up to three floors above ground should have fire risk assessments reviewed every two years and redone every four years. Higher-risk blocks or those that are more than three floors high should have assessments reviewed every year and redone every three years.

Fire Risk Assessment Templates With iAuditor

Replace existing workflows that involve paper forms, spreadsheets, scanning, and faxing with a mobile app. Perform fire risk assessments conveniently with your mobile device or tablet and move your inspection data to the cloud so the right people can access real-time data anytime, anywhere. iAuditor, the world’s #1 inspection software, allows you to do the following:

  • Save more time – Streamline audits and eliminate manual entry with a mobile-ready fire risk assessment app. Complete your inspections anytime, anywhere with the iAuditor mobile app.
  • Create comprehensive reports – Capture photos and attach notes directly into your audits.
  • Proactively improve workplace safety – Easily keep track of compliant and non-compliant items and take immediate action by assigning corrective measures where needed.

Author

Carlo Sheen Escano

SafetyCulture staff writer

Carlo Sheen Escano is a contributing writer for SafetyCulture based in Makati City, Philippines. Sheen has experience in digital marketing and has been writing for SafetyCulture since 2018. His articles mainly discuss risks in the workplace and well-known safety and quality processes used to mitigate them. Furthermore, Sheen is passionate about providing insights to global customers on how technology can help them to do the best work of their lives.