Construction Daily Report Templates

In this article

• Why is it Important?
• What Should Be Included in a Construction Daily Report?
• How to Create a Construction Daily Report
• Best Practices for Writing This Report
• Challenges When Doing Paper-based Construction Reports
• FAQs About Construction Daily Report
• Efficiently Write Construction Daily Reports with SafetyCulture
• Construction Daily Report Templates

Why is it Important?

Daily reports are crucial in construction projects for many reasons. First, these reports record key site information and provide a readily accessible reference for future use. Communication among project stakeholders—from the owner and construction manager to the engineers and contractors—becomes smoother when they have a single source of truth as a guide.

In addition, keeping a daily log of these details help construction managers easily keep track of a project’s progress. This way, they can anticipate any issues or delays that may arise and make informed decisions about scheduling, resource allocation, and problem-solving.

Lastly, daily construction reports serve as proof that the required work is being accomplished. They can also be presented as supporting documentation to comply with environmental and safety regulations.

What Should Be Included in a Construction Daily Report?

Construction daily reports often include the following information:

• Construction site details
• Job description
• Weather conditions
• Attendance of crew members and subcontractors
• Summary of daily activities
• Current project phase
• Safety precautions
• Quality assurance (QA) / quality control (QC) checks
• Visitor information
• Any incident or disruption that may impact the project’s progress

These reports provide transparency to stakeholders and subcontractors about the current status of the project, ensuring everyone is aware of its progress.

How to Create a Construction Daily Report

After learning the essential details of a construction daily report, how can you make one for your project? Here’s a step-by-step guide to creating this report:

1. Start with the basics – Begin your report with the basic project details, such as the date, name, and location. It should also specify the job description and the name of the person creating the report.
2. Gather weather information – Follow this up by reporting the weather conditions on the construction site. Record the general weather, temperature, precipitation, and other data.
3. List the people involved in the project – Your daily report should include the names of the construction crew and subcontractors present on site and the total number of hours they worked.
4. Give a summary of the day’s activities – In the next section, describe the work carried out during the day and mention if any issue, delay, or setback occurred on the site. Be sure to enclose photos and videos of the premises to provide further context on what’s written in the report.
5. Raise concerns or problems – In case of issues, it’s important to explain them in the report. State the cause, the steps to address it, and any follow-up actions to prevent something similar from happening in the future.
6. Note updates on the project’s progress – Aside from the daily activities, it’s also important to zoom out and observe the bigger picture, such as the targets reached, milestones achieved, and any upcoming deadlines.
7. Sign off the form – Lastly, don’t forget to affix the signature of the foreman or the site supervisor as proof of completion.

Best Practices for Writing This Report

A lot of vital information is recorded on a construction daily report and it is vital to have someone familiar with the project and always present at the site to consistently complete the form every day. Here are some tips on how to create an effective construction daily report:

1. Assign a foreman or site manager who will commit to creating and submitting the construction report daily.
2. Use a construction daily report template that is easy to understand and will not take too much time for the assigned person to fill out.
3. Prepare the construction report template that should, at the minimum, have the following information: job details, weather and precipitation, workforce and instruction given, materials and quantity, delays, and risks incidents observed at the site.
4. Make sure to include these details: all the equipment and hours in operation, names of the subcontractors and the time on-site, the job’s progress, and the signature of the assigned person to confirm the validity of the report.
5. Attach photos or other visual aids to help illustrate the work completed and any issues or delays encountered.

Challenges When Doing Paper-based Construction Reports

There are instances where daily reports are not done consistently and as detailed as they should be. This puts the construction project at risk especially when there are disputes, incidents on site, or delays in completing tasks. 

Doing construction reports on paper makes it more challenging to be consistent at completing, submitting, and maintaining the forms because of the following reasons:

Time-consuming Process

There is a lot of information to be manually written down on paper and it can seem tedious to complete, in addition to all the responsibilities at a construction site.

Recordkeeping Issues

Construction reports, ideally, should be accomplished daily and this means there is a need to set aside adequate space to keep all the paperwork, that will compile overtime, safe and secure.

Delays in Submissions

Physical copies of construction daily reports can get misplaced or require additional effort to scan and send to stakeholders. Making updates or changes will also consume more time when done on paper construction daily reports.