Best Records Management Software of 2022

Learn more about records management and pick the best records management software for you.

SafetyCulture (iAuditor)
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Published 23 Nov 2022

What is a Records Management Software?

Records management software is a digital tool that can help companies simplify their workflows by allowing them to store, track, create, and manage their documents and records digitally. Although similar to document management software or systems, software for records management is often more concerned with preserving documents, conducting and managing audit reports and reviews, and meeting any legal requirements they might have to comply with.

Why is Digital Records Management Important?

A record is any file or document providing evidence of your business functions, events, legal compliance, and the like. All companies have records they maintain and archive in paper form. It is likely these records have been in storage for long periods of time, as they may be referred to anytime for legal compliance, quality control, and other similar reasons. However, these papers are prone to wear and tear, as well as mishandling, loss, and overall destruction. 

For this reason, it has become more important to invest in a digital records management system. A digital record management system such as a records management software can help with the following:

  • Finding old records easily by allowing you to sort your files as you see fit
  • Reducing storage costs for records, as digital files will be stored in the cloud and no longer in physical storage spaces (such as cabinets, drawers, and storage rooms)
  • Improving and streamlining workflow by keeping all records within reach or through easy integration with other working systems
  • Ensuring business continuity, as all necessary files and records for it will be stored in a place where access controls can be modified so everyone can see them 
  • Complying with quality and legal standards and keeping up with getting certifications for them

What is the Best Records Management Software?

Here is a comparison table of the best records management software for your different needs:

Records Management Software

Best For

Free Version?

Pricing

SafetyCulture

All industries of all sizes

Yes, for teams with ten members or less

Starts at $19 a month with a 30-day free trial

FileHold 

Large companies

Free trial available

Depends on the company’s needs

Confluence 

Creating long-form documents via collaboration

Yes, for ten users or less

Starts at $5.75 per user per month

fileplan 

Small to medium enterprises, as well as departments in large organizations

Free trial available for 30 days

Starts at $40 for two members and four guest users, and will increase with more members

ZenQMS

Training-related and quality assurance-related records 

N/A

Depends on the company’s needs

Happeo 

Improving company communication and productivity

N/A

Depends on the company’s needs

Kontainer 

Managing visual records

Free trial available for 30 days

For Kontainer’s digital asset manager only, plans start at $295 per month. With Kontainer’s product information management features, plans start at $550 per month

 

roselin manawis safetyculture content specialist

SafetyCulture Content Specialist

Roselin Manawis

Roselin Manawis is a content writer and researcher for SafetyCulture. She has experience in news writing and content marketing across different fields of discipline. Her background in Communication Arts enables her to leverage multimedia and improve the quality of her work. She also contributed as a research assistant for an international study and as a co-author for two books in 2020. With her informative articles, she aims to ignite digital transformation in workplaces around the world.

Roselin Manawis is a content writer and researcher for SafetyCulture. She has experience in news writing and content marketing across different fields of discipline. Her background in Communication Arts enables her to leverage multimedia and improve the quality of her work. She also contributed as a research assistant for an international study and as a co-author for two books in 2020. With her informative articles, she aims to ignite digital transformation in workplaces around the world.

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