Published 29 Jun 2023

Top 7 Pool Service Software of 2023

cleaner conducting a pool service check

What is Pool Service Software?

Pool service software is a digital solution that helps pool cleaners and maintenance providers streamline and optimize their operations to provide top-notch service and benefit their bottom line. This features tools for customer scheduling, asset and materials inventory, and activity monitoring. More comprehensive platforms also include invoicing and billing. The software improves productivity, guarantees worker safety, reduces errors, and enhances customer satisfaction through timely and accurate service delivery.  

Importance

Pool maintenance is more than just skimming the water with a leaf net every week. Aside from technicians’ skills and knowledge and the industrial equipment they tow, companies should also have software that can help them efficiently complete administrative work and operational tasks. Here are some reasons why you should invest in one: 

  • Improves inventory management – Water test kits, chemicals, pool thermometers, telescopic poles, and industrial water vacuums are just a few of the supplies companies should have. With the software’s supply tracker, automated re-ordering, equipment maintenance records, and barcode scanners for usage, these must-have items are always at hand for a scheduled service.
  • Provides pool maintenance history – The software allows companies to store a comprehensive record of their client’s pool maintenance history, from previous services to repairs and parts replacements. This is critical because it accurately assesses current pool conditions and plans subsequent maintenance schedules with tailored recommendations. Clients appreciate personalized and proactive service as this increases the longevity of their equipment and the quality of their pool.
  • Enhances scheduling and routing Pool cleaning companies often have a long list of clients from different locations. Scheduling can be problematic when managers rummage through files and check availabilities on paper calendars or whiteboards. With the software, supervisors can better schedule their technicians and specific equipment based on the customer’s needs. The platform also has route optimization that speeds up delivery times and GPS tracking to ensure workers get there safely.
  • Streamlines communication – With features like mobile accessibility, centralized dashboards, and quick notifications, managers and their staff can collaborate better on a cleaning project. Clients can also request a particular service, report specific issues, and receive updates faster. 
  • Expedites quoting, billing, and invoicing If customers get erroneous quotes and charges, they will feel cheated and likely dispute the billing. With a pool service app, managers can provide accurate and detailed statements to their clients, thanks to features like pre-inspection digital checklists and automated quotes. Streamlined payment processes also allow customers to easily send money online or through their mobile devices thanks to third-party app integrations.   

Key Features

Pool service apps are quite task-specific but any quality management or inspection platform can be used by pool cleaning or maintenance companies. Do take note of the list below because the best pool service software should have the following:

Selecting the Right Pool Service Software

The digital solutions presented above can optimize your operations and enhance the quality of the service you provide. Before you make your final decision, check the summary provided below: 

Pool Service Software

Free Version

Paid Plan

Mobile App

SafetyCulture

Yes

$24/user/month*

Yes

PoolCarePRO

No

$39.95/month

Yes

PoolTrac Pro

No

$25/month for 2 users

Yes

Pool Office Manager

No

$80/month for the first user

Yes

Pooltrackr

No

AUD 49 (~$32.74)/month

Yes

Housecall Pro

No

$49/user/month

Yes

Synchroteam

No

$26/user/month

Yes


* billed annually

Eunice

SafetyCulture staff writer

Eunice Arcilla Caburao

Eunice is a content contributor for SafetyCulture. A registered nurse, theater stage manager, Ultimate Frisbee athlete, and mother, Eunice has written a multitude of topics for over a decade now.

Eunice is a content contributor for SafetyCulture. A registered nurse, theater stage manager, Ultimate Frisbee athlete, and mother, Eunice has written a multitude of topics for over a decade now.