Best and Free Form Builders

business man using SafetyCulture form maker|business man using iAuditor form app|||Wufoo Order Form Template|Google Forms Event Feedback Template|Microsoft Forms RSVP Template|Formsite Order Form template|Cognitoforms Order Form Template|Covid-19 Vaccine Registration Form Template|Sales Order Form Template

Why Use SafetyCulture?

The SafetyCulture form maker can easily convert your existing paper forms to digital format. You can also create templates from scratch and easily customize them to fit your business needs using our advanced drag-and-drop form builder. Take a look at over 200 use-cases as a testament to SafetyCulture’s versatility as a form builder. Get rid of paper storage and organization issues by completing forms and instantly generating reports within the app, even while offline.

How to Use SafetyCulture as Your Form Maker

  1. Convert an existing paper checklist or create one from scratch.
  2. You can now use your digital form anywhere using your mobile phone or tablet even while offline. You can also distribute the form to the appropriate personnel through the SafetyCulture form app.
  3. Once completed, the data from the digital form is automatically uploaded to the cloud to serve as your backup. If your inspection or assessment was done offline, the data will automatically sync the next time you connect to the internet.
  4. You can generate digital reports of your completed forms even while offline. These reports can also be distributed automatically to select personnel once a form or template is successfully completed. Reports can be exported in various formats for distribution.
  5. Lastly, SafetyCulture (iAuditor) form builder can be integrated with external Business Intelligence tools such as Tableau, Power BI, and Excel Online to automate your workflow each time a form is completed.

Why Use Wufoo?

Wufoo by SurveyMonkey is a digital form maker that doesn’t need coding, it’s as simple as drag-and-dropping fields. This web application allows users to create forms that are inline with company branding by adding logo, colors, and other elements. Forms can accept payments and files such as ZIP folders and media. Submissions can be generated and exported as reports. Wufoo assures that all data retrieved from the forms are secured in their servers, protected with 256-bit SSL encryption and smart CAPTCHA to prevent unwanted submissions.

Why Use Google Forms?

If you’re a Google account holder and want a simple and free form builder then Forms is the right option for you to try out. This form maker is highly recommended for students conducting surveys for their school requirements or organizations that simply want to collect data from their shareholders. Users can create and save a template which can be found as soon as you open the web application.

Why Use Microsoft Forms?

Microsoft Forms is recommended for companies or organizations that use Microsoft Teams and is in need of a form maker to be shared within the network. This can also be used by educators as quizzes with an option wherein certain fields can be scored. The form functions similarly to Google Forms but have less field types. Field options are multiple choice, text, rating, date, ranking, and likert scale.

Why Use Formsite?

Formsite is beneficial for users that know how to code using HTML. There are templates available, however in order for you to use them at their full capability, HTML coding is needed, an advantage that will allow users to fully customize the form and its appearance.

Why Use Cognitoforms?

Cognitoforms is similar to Formsite, users can use HTML coding but field selection is also available. Beginners may find difficulty at creating their own forms, it’s best to watch a few tutorials beforehand or use a template to check how it was made. This web application can also collect payments and generate unique order codes which business owners can benefit from.

Why Use Formstack?

Formstack “Forms” is geared towards increasing workplace productivity. This form builder promises that there won’t be any coding required unlike the previous ones on the list. Take note that the Forms application is separated from the other featured applications—Documents and Sign—and users have to subscribe to the 3 applications to have the Formstack Platform and benefit from all of the features. If an organization decides to only use Forms, workplace productivity may be affected so keep that in mind when subscribing to Formstack unless you’re exclusively looking for a form builder.

Why Use Paperform? 

Paperform is a highly customizable form builder. The layout when creating a form is comparable to how document applications look like. Users can choose to format a page or segment to align in the left, middle, or right. Texts can be formatted as a header or subheader. This is recommended for users that are familiar with how to create documents but want to have form features to collect responses. Paperforms can also collect payments.

What is a Form Builder?

A form builder (also called form app or form maker) is a software program designed to create, distribute, and complete digital forms. Managers, HR personnel, and other workers from a variety of roles can use form builders to create and implement internal, external, and operational work forms on a digital platform instead of using paper printouts.

What is a Form Builder Used For?

There are multiple ways that forms can be used as surveys, questionnaires, quizzes, and checklists. A form builder is used to create digital forms that users can fill out locally using a gadget such as a tablet at the frontdesk or off-site while online at the comfort of their own homes. This method of using a form builder is an efficient way to send out, collect, and analyze data which reduces paperwork, shortens wait times, and streamlines processes.

Benefits of Using a Form Builder

  • Eliminate the need to physically store and organize paper forms
    In a busy organization, paperwork can easily pile-up. Paper forms are bothersome and susceptible to damage and loss. They require lots of storage space and manually organizing them can use up plenty of time and energy otherwise spent on something more productive.
    Online form builder eliminates these problems with cloud storage that allows you to keep the data of your completed forms safe and accessible only to selected personnel. Some form makers have the filter feature that helps you organize your collected data by time, location, department, employees, templates, and more so you can easily find the information you need in seconds.
  • Data compilation and analysis becomes a breeze
    Most online form builders can compile your completed forms automatically. Here, you can easily retrieve all responses and see a snapshot of your business’ performance by viewing the results from every completed form of a certain template. No need to manually tally and analyze data from numerous paper forms.
  • Easy drag-and-drop customization of digital forms
    Online form builders offer features that are highly customizable. Every business or organization has different needs, and preferences. Set certain fields of the form to collect a type of response such as multiple choice, check boxes, short answer, date, and other important information. Additionally, there are form makers that can be customized appearance-wise such as adding a logo, banner, and changing the font or color of the form to match the company’s branding.

What is the Best Software to Create Forms?

Different form builder software and applications cater to different user requirements. Businesses might need a form to collect responses from their clients or use a form to get orders for their online stores. Some organizations use it mainly for data collection and analytics. The academe also uses forms for generating quizzes and there are scholars who are able to send out surveys to a wider range of respondents for their research studies. Here are some examples of the best software to create forms:

  • SafetyCulture (iAuditor) – inspection and assessment checklist forms
  • Wufoo – good for surveys
  • Google Forms – simple form builder for simple form types, best use for google account holders
  • Microsoft Forms – best for intra organizational purposes such as team events
  • FormSite – HTML form builder
  • Cognitoforms – collecting payments from orders and generates unique order IDs
  • Formstack – functions similar to Cognitoforms, have almost the exact same features and layout
  • Paperform – can also collect payments
Form Builder Standout Feature Why Upgrade? Form Builder Integrations
SafetyCulture Public library with 100,000+ free to use and customizable templates for multiple industries 
  • Unlimited users
  • Business analytics and reports
  • Account Manager
  • Single Sign On
Data Integration:

  • PowerBI
  • Tableu

SSO Integration:

  • Google
  • Microsoft
  • Okta
  • Azure

Workflow Integration:

  • Salesforce
  • Google Calendar
  • Google Drive
  • Dropbox
  • Excel
  • Sheets

Custom Integration:

  • SAP
  • Procore
Wufoo Customizable form themes with custom branding capabilities Starter accounts can have up to 10 forms and collect 1,000 responses. This account can generate unlimited reports and store files up to 1GB Numerous integrations are available such as Mailchimp, Stripe, Dropbox, Sheets, Salesforce, and Workstack
Google Forms Free to use for all gmail account holder n/a Can be integrated with other Google applications. Commonly used as an integration itself
Microsoft Forms Best used for companies that utilizes Microsoft teams Free to use for Microsoft account users but Microsoft 365 account holders can collect more respondents and use more templates Can be integrated with Teams and other Office 365 applications
Formsite For users that are knowledgeable on HTML The basic premium account “deluxe” offers up to 5 forms and 500 responses each form. File storage is 500mb Integration services such as Salesforce, Drive, Sheets, Dropbox, Mailchimp, Slack, and DocuSign
Cognitoforms Can collect payments Pro users can build unlimited forms and collect up to 2,000 responses per month Integration services such as Google Analytics, Integromat, JSON Webhooks, and Microsoft Power Automate
Formstack Can collect payments Formstack has a separate pricing for Forms. Starter accounts can have 20 forms and 1000 responses.  Free users can’t access integrations aside from Salesforce. For team subscribers and up, Microsoft Dynamics, Sheets, and Amazon Web Services are available
Paperform Can collect payments Premium “Essential” account holders can have unlimited forms and 1000 submissions each month  Direct integrations with Sheets and Slack.

Jona Tarlengco
Article by
Jona Tarlengco
SafetyCulture Content Specialist
Jona Tarlengco is a content writer and researcher for SafetyCulture since 2018. She usually writes about safety and quality topics, contributing to the creation of well-researched articles. Her years of experience in one of the world’s leading business news organisations helps enrich the quality of the information in her work.