Know more about checklist makers and find out which would work best for you.
Published 30 Nov 2022
A checklist maker or checklist creator is a tool used by individuals in their daily lives to create checklists or checklist templates. For inspectors, auditors, or business owners, a checklist maker is used for creating audits, assessments, or evaluations.
SafetyCulture is an easy-to-use digital checklist maker that allows users to create interactive checklists easily without the need for programming or coding skills. It empowers employees and designated inspectors to reduce paper waste and conduct regular inspections using any mobile device, as well as create their own checklists for professional use. It can help your business streamline workflows, standardize processes, and solve logistical problems by doing away with paper inspection records and saving your data in the cloud, making it so you can access and create a checklist from anywhere and use them as needed.
SafetyCulture also has the option to let you use existing Excel, Word, and PDF checklists in the app, or use one from the Public Library template and edit as you see fit.
Best For: All kinds of industries and individuals
Pricing: The free plan is available for a maximum of ten members in a team. The premium version starts at $19 per month which allows for more users with a 30-day free trial.
Canva is an all-around online graphic design tool that aims to help creatives work more efficiently. As a checklist maker, you can use Canva to create checklists with great visual appeal and export them into different formats.
Best For: People who work in the creative industry or remember visual cues better
Pricing: Free plan available with 5GB cloud storage. The paid version of Canva starts at $12.99 monthly, good for teams of five and with more storage. Canva for classrooms and nonprofits is free.
Microsoft Word, also known as MS Word, is a word processing software that allows users to create, view, edit, save, and share documents. One function of this software is as a checklist maker, as it provides you with multiple checklist templates you can adopt to your document. You can also choose to make your checklist from scratch if you’d prefer.
Best For: Those who want straightforward checklists with minimal designs
Pricing: MS Word is free for online use. For offline use, MS Word alone is priced at $159.99. With Microsoft 365, prices will start at $6.99 per month.
Bitrix24 is an online workspace for businesses of different sizes that promotes collaboration. As a workspace, one of its main features is its checklist maker that also works hand in hand with its project management features. Overall, this software’s checklist maker aims to improve productivity, workload management, and promote communication among team members in real-time and from any location.
Best For: Managers who want their team to use one platform for everything
Pricing: Free version available with 5GB cloud storage. Paid version starts at $39 per month with 24GB of storage.
Habitica is a mobile-only productivity app and checklist maker that gamifies the act of completing tasks. Checklists can be nestled under bigger tasks, and with each item accomplished, the user can get something in return that can help them in their combat against in-game monsters.
Best For: Those who like games
Pricing: Free for both Android and iOS. Paid version for individuals starts at $5 a month. Group and corporate plans may vary depending on the size of the team.
Venngage is a multipurpose design tool with a focus on creating infographics and being a checklist maker. Venngage uses simple drag and drop elements to templates to make checklist-making an easy task, along with a smart list editor.
Best For: Businesses and teams building their branding
Pricing: Free plan is available for the first five designs. Paid version starts at $16 a month per user.
Workflowy is an organizational tool for creating lists. As a checklist maker, it is targeted towards teams that work remotely but collaboratively, allowing them to share ideas in one place no matter where they might be. Included here is creating checklists under main topics or bullets, or creating a long checklist that can stand on its own with notes under it as subsections.
Best For: Easy checklists and sharing
Pricing: Free with a monthly bullet limit, but can be increased by inviting friends. Paid version is priced at $4.99 a month with unlimited bullets and file uploads.
Evernote is a note-taking app that aims to help users with task management and scheduling. One of its main purposes is as a checklist maker, which can be used by individuals or teams working together. Managers or team leaders using this app can easily conduct onboarding in-app as well as tag their members or assign tasks to them.
Best For: Managers who want to centralize their tasks and notes in one place
Pricing: Free with limited features. Paid version starts at $7.99 a month.
Lucidpress is a digital publishing tool that offers templates for different kinds of business marketing needs. The software has lockable templates for brand colors and elements to stay constant for different paraphernalia, including checklists. Data automation can also be used to help create and streamline checklists based on existing tasks.
Best For: Those who want automation for their checklists
Pricing: Free plan available with limited features. Paid plans start at $10 per user month.
Todoist is a to-do list checklist maker app that can be used by individuals and business teams alike for managing and simplifying tasks. With Todoist, people can see their tasks and checklists with their calendars to better organize them. You can also create checklists with subtasks to better visualize a hierarchy of priorities.
Best For: Those who want calendar integration with their checklists
Pricing: Free with limitations. Paid version starts at $3 per month.
Even before technology stepped in, checklists were a way to ensure everything that needs to be done is done. It not only helps the one doing the tasks but also the one checking and monitoring these tasks. Paper checklists were a practical way to create to-do lists and calendar reminders so productivity can be monitored and important tasks and projects can be recorded.
However, in today’s always connected, always online world, the need for paper documents has become obsolete—due in no small part to the challenges organizations have to contend with in storing paper records and keeping them intact. Bulky file cabinets take up space that you could have used for other office equipment. Paper records are also prone to wear and tear, and if you’re not meticulous, they can even get lost, and you can never retrieve them.
Storage and file retrieval is not the only problem you have to face when dealing with paper records. You also have to deal with inefficiencies, spotty records, and a lack of real-time data, which is essential in many industries like construction, food safety, and the like.
Thanks to online checklists and free checklist makers, these problems have been all but eliminated. Regular inspections and audits can now be done using a mobile device with software like SafetyCulture. Data can then be shared immediately after with auto-generated reports made available online. Information is saved and can be updated in the cloud so the appropriate personnel have access to the latest information anytime, anywhere.
Used right, a checklist maker can mean the difference between a haphazard organization and one with a well-planned safety culture. Follow the simple tips below to maximize the use of digital checklists.
Ensure that you have a clear and specific objective in mind before creating a digital checklist. While the questions or items on a checklist will differ depending on the use case, it’s important that the purpose of the checklist is clear so you can determine the appropriate questions.
Not all items on your checklist will have the same weight, and this should be reflected by how the questions and items are structured. Highlight the most vital questions and put them higher on the checklist if possible. All items on the checklist will be important, but questions that concern hazards, safety, and quality should always be a priority.
Intuitive checklists with interactive elements help promote the use of digital checklists and ensure that no inspections are missed. It also makes the inspection process easier so auditors and safety inspectors can focus on what’s important, instead of fiddling with files and paper checklists. Adding photos and annotations also make inspections clearer and more accurate—and all this information is made available online immediately after every inspection.
Roselin Manawis is a content writer and researcher for SafetyCulture. She has experience in news writing and content marketing across different fields of discipline. Her background in Communication Arts enables her to leverage multimedia and improve the quality of her work. She also contributed as a research assistant for an international study and as a co-author for two books in 2020. With her informative articles, she aims to ignite digital transformation in workplaces around the world.
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