Top 10 Capacity Planning Software of 2024

people using a capacity planning software|Teamdeck|Forecast|Float|ClickUp|Hub Planner|Kantata

Why use SafetyCulture?

Considered one of the best digital inspection platforms, SafetyCulture is an effective capacity planning software that effectively manages the company’s current assets, raw materials, and personnel to meet market demands. With SafetyCulture’s tools, your company can accurately forecast resources, optimize operations while reducing costs, enhance end products or services, and increase customer satisfaction.


  • Convert paper forms into digital documents, collect new information using pre-built templates and checklists downloaded from the Public Library, and store all these as historical data in a centralized repository.
  • Automate various workflows to streamline capacity planning and scheduling of resource utilization.
  • Accurately forecast trends and create reliable capacity plans with the help of analytics.
  • Generate reports compete with photo and video attachments that help managers make better decisions in the future.
  • Seamlessly communicate with the rest of the team via Heads Up.

Why use Teamdeck?

This resource management and project planning solution provides companies full visibility over their entire operations, making it easier for managers to allocate resources and delegate tasks to ensure successful project completion.


  • Resource scheduling
  • Time tracking and timesheets
  • Custom reporting

Why use Forecast?

Capacity planning is made simpler with Forecast’s easy-to-use system as it connects all data, streamlines processes, optimizes resources, and assists with financial management. With this platform, you can maximize the workforce’s return on investment and meet your client’s expectations every single time.


  • Project management
  • Resource management
  • Reporting and analytics

Why use Float?

Designed specifically for capacity planning, work scheduling and forecasting, Float consolidates all the information required for a project in a single dashboard so team members can immediately see what jobs are assigned to them and what resources are available for use at a particular time frame.


  • Project planning
  • Work scheduling
  • Time tracking

Why use Asana?

One of the most sought-after project management platforms in the world, Asana is the perfect tool for streamlining complicated tasks like capacity planning and timeline scheduling, guaranteeing full collaboration, driving work efficiency, and ascertaining high-quality results upon completion.


  • Dashboard for workloads
  • Start dates and due dates
  • Project conversations

Why use Wrike?

This project management platform enhances teamwork and drives efficiency, as it provides salient work information in a single dashboard, complete with calendared timelines and interactive Gantt charts, that employees can easily view. This is also an effective tool in capacity planning, thanks to its versatility and range of features like resource preparation and utilization.


  • Centralized dashboard
  • Automated workflows
  • Cross-tagging

Why use ClickUp?

Productivity is guaranteed with this project management system, allowing managers and their teams to plan resources, organize the workforce, and schedule tasks. Real-time collaboration is possible through the platform’s centralized dashboard with chat and commenting capabilities as well as auto alerts and notifications.


  • Dashboards
  • Gantt charts
  • Native time tracking

Why use Hub Planner?

Another clever digital solution made specifically for capacity planning and personnel scheduling, Hubplanner provides companies with an overview of their assets and resources that the entire team can access and individual dashboards per member detailing the tasks assigned to them.


  • Resource management
  • Timesheets and approvals
  • Vacation and leave management

Why use Kantata?

Formerly Mavenlink + Kimble, Kantata is one of the most effective capacity planning software solutions today. This platform gives companies across sectors control over their operations by facilitating team collaboration, allowing managers to monitor processes, and empowering employees to complete their jobs based on the timeline.


  • Project and resource management
  • Team collaboration
  • Automated workflows with integrations

 Why use Airtable?

Companies can effectively streamline operations, integrate various workflows, and empower employees with Airtable, a secure and completely scalable collaboration platform that’s applicable in various industries, like media, retail, and finance. 


  • Task management with prioritization
  • Progress tracking
  • Interface designer 

What is Capacity Planning Software?

Capacity planning software is a digital tool that helps companies manage their resources and anticipate requirements, from raw materials to personnel, to ensure optimal production and operations. Specific features that analyze historical data and make future projections aid managers when they schedule and allocate their assets. This system is essential in industries with fluctuating demand patterns, like manufacturing businesses, logistics, healthcare, and hospitality.


Determining the specific requirements of a project is quite challenging, especially when working within a tight budget and schedule. A capacity planning tool that digitizes data, analyzes collected information, and automates workflows is of great value for the following reasons:

  • Optimized resources – One of the most critical steps in capacity planning is identifying the various needs of the project and calculating the corresponding number and costs of each. With software features like demand forecasting, advanced algorithms, and analytics, the company can maximize is existing resources, cut operating expenses, and boost its overall efficiency.
  • Improved productivity Production planning involves the proper workforce and materials scheduling in every step of the operations to ensure overall productivity and high-quality results. This digital solution assists in this phase of the project.
  • Minimized downtime – Idle tasks are equivalent to wastage in production. Advanced analytics helps reduce wait times by providing managers with possible scenarios of idling and its impact on the operation and helping them proactively plan against it.

By streamlining the various steps of the processes, the software enhances operational efficiency, ensuring the timely delivery of products and services to clients.

Key Features

Capacity planning software can be a stand-alone application or a module of a more comprehensive platform that suits your specific industry, like ERP (Enterprise Resource Planning) for manufacturers or fleet management systems for logistics and transportation. Whichever you go for, make sure it has these essentials:

Selecting the Right Capacity Planning Software

All options detailed above can help your company carefully plan and utilize your existing assets and budget your funds for other required resources to meet your production needs. Before you make a decision, have another look at the digital solutions below:

Capacity Planning Software Free Version Paid Plan Mobile App
SafetyCulture Yes $24/user/month* Yes
Teamdeck No $0.9/month * Yes
Forecast No €27 (≈$30)/seat/month * Yes
Float No $6/person/month * Yes
Asana Yes $10.99/user/month * Yes
Wrike Yes $9.80/user/month * Yes
ClickUp Yes $5/member/month * Yes
Hub Planner No $7/resource/month * No
Kantata No Custom quote No
Airtable Yes $10/seat/month * Yes

*billed annually

Eunice Arcilla Caburao
Article by
Eunice Arcilla Caburao
Eunice is a content contributor for SafetyCulture. A registered nurse, theater stage manager, Ultimate Frisbee athlete, and mother, Eunice has written a multitude of topics for over a decade now.