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Van & Car Vehicle Check and Defect Report

by Alan Webb, from the Community

20+

This van and car vehicle check and defect report helps drivers complete pre-drive and in-shift safety inspections aligned with FTA guidance. Capture issues across lights, mirrors, brakes, steering, tyres, wheels, bodywork, load security, horn, wipers, fluids, exhaust emissions, instruments, battery, belts, doors, and more. Record defects with notes, photos, and signatures, notify the responsible person, and track rectification details to maintain roadworthiness and audit trails for your fleet.

With SafetyCulture you can

Digitize any process, procedure or policy

Eliminate mistakes made by paper-based processes

Create and share professional reports instantly

Confirm accountability and compliance with a digital log

With SafetyCulture you can

Digitize any process, procedure or policy

Eliminate mistakes made by paper-based processes

Create and share professional reports instantly

Confirm accountability and compliance with a digital log

About author

Community

This community page makes available free workplace checklists and templates created by other users within the SafetyCulture community. SafetyCulture has re-published this content and where possible, has credited the original author. SafetyCulture has not verified the accuracy, reliability or suitability of any community content. You agree that your use of any of this content is in accordance with SafetyCulture’s Terms and Conditions .

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Eltel-UK Ltd. 2023 Vehicle Defect Report

This daily vehicle defect report template for LGV fleets helps drivers record pre-use inspections and confirm roadworthiness. Capture vehicle and trailer details, registration and odometer readings, and complete a structured defect checklist covering fuel system, oil leaks, battery, tyres, wheels, steering, load security, mirrors, lights, indicators, wipers, washers, horn, exhaust smoke, brake hoses, couplings, electrical connections, brakes, body and wings, and markers. Includes pass or fail prompts, space for additional notes, and driver and engineer signatures to support compliance and audit trails.

by Mike Ritchie, from the Community

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Template

Vehicle Defect Report Template

Use this vehicle defect report template to record and manage vehicle faults identified before, during, or after trips. Capture key details such as vehicle registration, driver name, odometer reading, inspection date and location, and inspector signature. Log issues across critical systems including brakes, steering and controls, tyres and wheels, lights and indicators, mirrors and glass, horn, wipers and washers, exhaust and emissions, fuel and fluid leaks, battery, and saloon lighting. Check load security, bodywork and interior damage, and driver fitness to drive. Add descriptions and attach photos of defects to streamline maintenance, improve compliance, and keep fleets roadworthy.

by Krzysztof Gruszka, from the Community

20+

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Template

PDTL Daily Vehicle Defect Report

This daily vehicle defect report template supports drivers and fleet managers in completing pre use checks for LGV and HGV vehicles. Capture vehicle registration, trailer number, odometer reading, fuel and AdBlue levels, and location. Document photos of the vehicle and record pass or defect findings for tyres, wheels, brakes, steering, lights and indicators, reflectors, mirrors, wipers and washers, horn, electrical connections, coupling, spray suppression, load security, body and wings, and exhaust emissions. Log defects, add notes and images, and confirm compliance with driver and engineer signatures and timestamps.

by Jared Bullock, from the Community

20+

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Template

Vehicle Defect Report - Driver Walkaround

This Vehicle Defect Report template supports daily driver walkarounds to identify and record roadworthiness issues before journeys. It covers vehicle registration and driver details, and guides checks across bodywork, lights and reflectors, mirrors and horn, tachograph, brakes and hoses, steering, battery, exhaust and emissions, spray suppression, seat belts and first aid, fire extinguisher, load security, and dashboard warning lights (EBS/ABS). Use it to document defects, add observations, and prioritize repairs to maintain fleet safety and compliance.

by NEIL WHITEHOUSE, from the Community

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Template

Vehicle Check Checklist

This vehicle check checklist helps drivers and supervisors verify roadworthiness and safety. It covers daily and weekly inspections including windscreen, mirrors, tires, bodywork, doors, number plates, fuel cap, leaks, exhaust, fluid levels, and dashboard warning lights, plus lights, wipers, pedals, brakes, steering, seatbelts, horn, interior, and HVAC. Includes sections for defects, reporting, rectification, and signatures to maintain compliance and fleet safety.

by Helena Rowan, from the Community

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Template

Vehicle Defect Report Checklist

Use this vehicle defect report to complete a thorough driver walkaround before journeys. Check bodywork, lights and indicators, brakes and hoses, mirrors and horn, dashboard warnings (EBS, ABS), load security, battery, steering and fifth wheel, exhaust and emissions, spray suppression, seat belts and first aid kit, fire extinguisher, and cab height indicator. Record vehicle registration, date, driver name, and general notes.

by NEIL WHITEHOUSE, from the Community

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