Template

PDTL Daily Vehicle Defect Report

by Jared Bullock, from the Community

20+

This daily vehicle defect report template supports drivers and fleet managers in completing pre use checks for LGV and HGV vehicles. Capture vehicle registration, trailer number, odometer reading, fuel and AdBlue levels, and location. Document photos of the vehicle and record pass or defect findings for tyres, wheels, brakes, steering, lights and indicators, reflectors, mirrors, wipers and washers, horn, electrical connections, coupling, spray suppression, load security, body and wings, and exhaust emissions. Log defects, add notes and images, and confirm compliance with driver and engineer signatures and timestamps.

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Confirm accountability and compliance with a digital log

With SafetyCulture you can

Digitize any process, procedure or policy

Eliminate mistakes made by paper-based processes

Create and share professional reports instantly

Confirm accountability and compliance with a digital log

About author

Community

This community page makes available free workplace checklists and templates created by other users within the SafetyCulture community. SafetyCulture has re-published this content and where possible, has credited the original author. SafetyCulture has not verified the accuracy, reliability or suitability of any community content. You agree that your use of any of this content is in accordance with SafetyCulture’s Terms and Conditions.

Template
Eltel-UK Ltd. 2023 Vehicle Defect Report
This daily vehicle defect report template for LGV fleets helps drivers record pre-use inspections and confirm roadworthiness. Capture vehicle and trailer details, registration and odometer readings, and complete a structured defect checklist covering fuel system, oil leaks, battery, tyres, wheels, steering, load security, mirrors, lights, indicators, wipers, washers, horn, exhaust smoke, brake hoses, couplings, electrical connections, brakes, body and wings, and markers. Includes pass or fail prompts, space for additional notes, and driver and engineer signatures to support compliance and audit trails.
by Mike Ritchie, from the Community
Downloads: 0
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Template
Daily Vehicle Defect Report Checklist
This daily vehicle defect report checklist helps drivers and fleet managers record pre-start inspections and report faults to keep vehicles safe and compliant. Capture site details, date, preparer, vehicle registration and odometer reading, then check critical items including fuel and oil leaks, battery security, tyres and spray suppression, steering, load security and height, mirrors and visibility, air build-up and leaks, lights, reflectors and markers, indicators and side repeaters, wipers and washers, horn, exhaust smoke, AdBlue level, brakes including ABS and EBS, body and wings condition, registration plates, cab interior and seat belts, and warning lamps or MIL. Add notes and evidence to action defects promptly.
by Richard bain, from the Community
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Template
Drivers Daily Vehicle Defect Report
Use this drivers daily vehicle defect report to complete a consistent pre trip inspection before operating any vehicle. The checklist guides drivers to record key details such as vehicle registration, odometer reading, and trailer or fleet serial number, then assess critical safety items including tyres and wheel fixings, steering, brakes and ABS, lights and reflectors, mirrors and indicators, wipers and washers, horn, spray suppression, battery security, fuel, oil and coolant levels and potential leaks. It also covers load security, coupling and electrical connections, body and wing condition, registration plate, cab interior and seat belts, warning lamps, AdBlue level, brake lines, air build up or leaks, excessive exhaust smoke, and glass or mirror visibility. Capture defects, note corrective actions, and sign off to keep drivers, vehicles, and fleets safe and compliant.
by Kyle Hennen, from the Community
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Template
Vehicle Defect Report Template
Use this vehicle defect report template to record and manage vehicle faults identified before, during, or after trips. Capture key details such as vehicle registration, driver name, odometer reading, inspection date and location, and inspector signature. Log issues across critical systems including brakes, steering and controls, tyres and wheels, lights and indicators, mirrors and glass, horn, wipers and washers, exhaust and emissions, fuel and fluid leaks, battery, and saloon lighting. Check load security, bodywork and interior damage, and driver fitness to drive. Add descriptions and attach photos of defects to streamline maintenance, improve compliance, and keep fleets roadworthy.
by Krzysztof Gruszka, from the Community
Downloads: 20+
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PDTL Daily Vehicle Defect Report

About author

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Eltel-UK Ltd. 2023 Vehicle Defect Report

Daily Vehicle Defect Report Checklist

Drivers Daily Vehicle Defect Report

Vehicle Defect Report Template

You might also like

Eltel-UK Ltd. 2023 Vehicle Defect Report

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