Template

Drivers Daily Vehicle Defect Report

by Kyle Hennen, from the Community

Use this drivers daily vehicle defect report to complete a consistent pre trip inspection before operating any vehicle. The checklist guides drivers to record key details such as vehicle registration, odometer reading, and trailer or fleet serial number, then assess critical safety items including tyres and wheel fixings, steering, brakes and ABS, lights and reflectors, mirrors and indicators, wipers and washers, horn, spray suppression, battery security, fuel, oil and coolant levels and potential leaks. It also covers load security, coupling and electrical connections, body and wing condition, registration plate, cab interior and seat belts, warning lamps, AdBlue level, brake lines, air build up or leaks, excessive exhaust smoke, and glass or mirror visibility. Capture defects, note corrective actions, and sign off to keep drivers, vehicles, and fleets safe and compliant.

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With SafetyCulture you can

Digitize any process, procedure or policy

Eliminate mistakes made by paper-based processes

Create and share professional reports instantly

Confirm accountability and compliance with a digital log

About author

Community

This community page makes available free workplace checklists and templates created by other users within the SafetyCulture community. SafetyCulture has re-published this content and where possible, has credited the original author. SafetyCulture has not verified the accuracy, reliability or suitability of any community content. You agree that your use of any of this content is in accordance with SafetyCulture’s Terms and Conditions.

Template
Daily Vehicle Defect Report Checklist
This daily vehicle defect report checklist helps drivers and fleet managers record pre-start inspections and report faults to keep vehicles safe and compliant. Capture site details, date, preparer, vehicle registration and odometer reading, then check critical items including fuel and oil leaks, battery security, tyres and spray suppression, steering, load security and height, mirrors and visibility, air build-up and leaks, lights, reflectors and markers, indicators and side repeaters, wipers and washers, horn, exhaust smoke, AdBlue level, brakes including ABS and EBS, body and wings condition, registration plates, cab interior and seat belts, and warning lamps or MIL. Add notes and evidence to action defects promptly.
by Richard bain, from the Community
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Template
PDTL Daily Vehicle Defect Report
This daily vehicle defect report template supports drivers and fleet managers in completing pre use checks for LGV and HGV vehicles. Capture vehicle registration, trailer number, odometer reading, fuel and AdBlue levels, and location. Document photos of the vehicle and record pass or defect findings for tyres, wheels, brakes, steering, lights and indicators, reflectors, mirrors, wipers and washers, horn, electrical connections, coupling, spray suppression, load security, body and wings, and exhaust emissions. Log defects, add notes and images, and confirm compliance with driver and engineer signatures and timestamps.
by Jared Bullock, from the Community
Downloads: 20+
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Template
Vehicle Defect Sheet
This vehicle defect sheet helps drivers complete daily inspections before use and submit reports by 9am each Monday. Record the asset, date, time and odometer and check fluids, body condition, tyres and wheel fixings, battery, brake lines, couplings, electrical connections, air leaks, spray suppression, vehicle height and load security, engine smoke, registration plates, cab interior and seat belts, tachograph, steering and brakes, mirrors and visibility, lights and indicators, wipers and horn, reflectors and markers, warning lamps, speedometer and speed limiter, operator licence display, and AdBlue or DEF. Note any defects or damage and submit to the transport manager.
by Jack Stuckey, from the Community
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Template
Daily Vehicle Checklist
Use this daily vehicle checklist to perform a thorough pre-use inspection of company vehicles. Check fuel or oil leaks, battery, tires and wheel fixings, brakes, doors and exits, indicators, headlights and reflectors, wipers and washers, horn, glass, mirrors, bodywork and bumpers, steering, heating and ventilation, and the vehicle interior. Verify oil, coolant, and brake or clutch fluid levels, note the odometer reading and destination, and record any defects with photos and rectification actions. Designed for drivers and fleet managers to boost safety, maintain compliance, and prevent breakdowns.
by John GARTSIDE, from the Community
Downloads: 20+
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Drivers Daily Vehicle Defect Report

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