Template

Vehicle Defect Sheet

by Jack Stuckey, from the Community

This vehicle defect sheet helps drivers complete daily inspections before use and submit reports by 9am each Monday. Record the asset, date, time and odometer and check fluids, body condition, tyres and wheel fixings, battery, brake lines, couplings, electrical connections, air leaks, spray suppression, vehicle height and load security, engine smoke, registration plates, cab interior and seat belts, tachograph, steering and brakes, mirrors and visibility, lights and indicators, wipers and horn, reflectors and markers, warning lamps, speedometer and speed limiter, operator licence display, and AdBlue or DEF. Note any defects or damage and submit to the transport manager.

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With SafetyCulture you can

Digitize any process, procedure or policy

Eliminate mistakes made by paper-based processes

Create and share professional reports instantly

Confirm accountability and compliance with a digital log

About author

Community

This community page makes available free workplace checklists and templates created by other users within the SafetyCulture community. SafetyCulture has re-published this content and where possible, has credited the original author. SafetyCulture has not verified the accuracy, reliability or suitability of any community content. You agree that your use of any of this content is in accordance with SafetyCulture’s Terms and Conditions.

Template
Drivers Daily Vehicle Defect Report
Use this drivers daily vehicle defect report to complete a consistent pre trip inspection before operating any vehicle. The checklist guides drivers to record key details such as vehicle registration, odometer reading, and trailer or fleet serial number, then assess critical safety items including tyres and wheel fixings, steering, brakes and ABS, lights and reflectors, mirrors and indicators, wipers and washers, horn, spray suppression, battery security, fuel, oil and coolant levels and potential leaks. It also covers load security, coupling and electrical connections, body and wing condition, registration plate, cab interior and seat belts, warning lamps, AdBlue level, brake lines, air build up or leaks, excessive exhaust smoke, and glass or mirror visibility. Capture defects, note corrective actions, and sign off to keep drivers, vehicles, and fleets safe and compliant.
by Kyle Hennen, from the Community
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Template
Daily Vehicle Defect Report Checklist
This daily vehicle defect report checklist helps drivers and fleet managers record pre-start inspections and report faults to keep vehicles safe and compliant. Capture site details, date, preparer, vehicle registration and odometer reading, then check critical items including fuel and oil leaks, battery security, tyres and spray suppression, steering, load security and height, mirrors and visibility, air build-up and leaks, lights, reflectors and markers, indicators and side repeaters, wipers and washers, horn, exhaust smoke, AdBlue level, brakes including ABS and EBS, body and wings condition, registration plates, cab interior and seat belts, and warning lamps or MIL. Add notes and evidence to action defects promptly.
by Richard bain, from the Community
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Template
EL124 Vehicle Defect Check Sheet
This vehicle defect check sheet helps drivers and supervisors record daily walkaround inspections and ensure roadworthiness. Capture driver details, vehicle make and registration, depot, times, odometer readings, and fuel purchases. Inspect critical safety items including brakes, lights and indicators, seatbelts, steering, tyres and wheel fixings, windows and mirrors, fluid leaks, battery security, emergency stops, horn, wipers and washers, reflectors, spray suppression, cleanliness, towing unit DCU, first aid and fire kits, bodywork and load security, and trailer couplings and connections. Log new damage, defects found, and corrective actions, with repairer details and signatures. Includes supervisor checks and confirmation the vehicle is safe for use.
by Cristiano De Castro Cortesao, from the Community
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Template
Gate Check Inspection Checklist
Use this gate check inspection to verify drivers and vehicles are safe and compliant before leaving the depot. The checklist covers driver authorization and CPC, walkaround completion, doors and locks, wipers, tachograph and speedometer, interior lights, heater and ventilation, steering, horn and controls, seats and seat belts, brakes and air build-up, mirrors and height marker, glass, fluids and leaks (fuel, oil, water, AdBlue), battery security, tyres and wheel fixings, spray suppression, brake lights and indicators, safety cameras and buzzers, reflectors and markings, number plates, exhaust smoke, body damage, and AdBlue level, with space for notes and signatures.
by Beata Jasinska, from the Community
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Vehicle Defect Sheet

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Drivers Daily Vehicle Defect Report

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