Template

Vehicle Defect Report Template

by Krzysztof Gruszka, from the Community

20+

Use this vehicle defect report template to record and manage vehicle faults identified before, during, or after trips. Capture key details such as vehicle registration, driver name, odometer reading, inspection date and location, and inspector signature. Log issues across critical systems including brakes, steering and controls, tyres and wheels, lights and indicators, mirrors and glass, horn, wipers and washers, exhaust and emissions, fuel and fluid leaks, battery, and saloon lighting. Check load security, bodywork and interior damage, and driver fitness to drive. Add descriptions and attach photos of defects to streamline maintenance, improve compliance, and keep fleets roadworthy.

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Confirm accountability and compliance with a digital log

With SafetyCulture you can

Digitize any process, procedure or policy

Eliminate mistakes made by paper-based processes

Create and share professional reports instantly

Confirm accountability and compliance with a digital log

About author

Community

This community page makes available free workplace checklists and templates created by other users within the SafetyCulture community. SafetyCulture has re-published this content and where possible, has credited the original author. SafetyCulture has not verified the accuracy, reliability or suitability of any community content. You agree that your use of any of this content is in accordance with SafetyCulture’s Terms and Conditions.

Template
PDTL Daily Vehicle Defect Report
This daily vehicle defect report template supports drivers and fleet managers in completing pre use checks for LGV and HGV vehicles. Capture vehicle registration, trailer number, odometer reading, fuel and AdBlue levels, and location. Document photos of the vehicle and record pass or defect findings for tyres, wheels, brakes, steering, lights and indicators, reflectors, mirrors, wipers and washers, horn, electrical connections, coupling, spray suppression, load security, body and wings, and exhaust emissions. Log defects, add notes and images, and confirm compliance with driver and engineer signatures and timestamps.
by Jared Bullock, from the Community
Downloads: 20+
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Template
OMC Vehicle Defect Report Checklist
Use this OMC vehicle defect report to capture general vehicle details and document daily checks. Record registration, driver name, date, and odometer reading, then assess critical safety items including lights, indicators, horn, mirrors, brakes, steering and controls, wipers and washers, tachograph and speedometer, fluids and fuel, battery, number plate, wheels, and speed limiter. Verify emergency exits, passenger doors, interior and exterior condition, floor traps and communications with driver, glass integrity, and location of first aid kit and fire extinguisher. Include driver signature to confirm the inspection and note any defects for timely maintenance and compliance.
by romi singh, from the Community
Downloads: 20+
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Template
Daily Vehicle Defect Report Checklist
This daily vehicle defect report checklist helps drivers and fleet managers record pre-start inspections and report faults to keep vehicles safe and compliant. Capture site details, date, preparer, vehicle registration and odometer reading, then check critical items including fuel and oil leaks, battery security, tyres and spray suppression, steering, load security and height, mirrors and visibility, air build-up and leaks, lights, reflectors and markers, indicators and side repeaters, wipers and washers, horn, exhaust smoke, AdBlue level, brakes including ABS and EBS, body and wings condition, registration plates, cab interior and seat belts, and warning lamps or MIL. Add notes and evidence to action defects promptly.
by Richard bain, from the Community
Downloads: 0
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Template
Vehicle Defect Report - Driver Walkaround
This Vehicle Defect Report template supports daily driver walkarounds to identify and record roadworthiness issues before journeys. It covers vehicle registration and driver details, and guides checks across bodywork, lights and reflectors, mirrors and horn, tachograph, brakes and hoses, steering, battery, exhaust and emissions, spray suppression, seat belts and first aid, fire extinguisher, load security, and dashboard warning lights (EBS/ABS). Use it to document defects, add observations, and prioritize repairs to maintain fleet safety and compliance.
by NEIL WHITEHOUSE, from the Community
Downloads: 0
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Vehicle Defect Report Template

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PDTL Daily Vehicle Defect Report

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PDTL Daily Vehicle Defect Report

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